EDI Business Partner Onboarding

Step-by-Step Guide for Suppliers

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1.0

15 June 2022

Initial publication of document for GB/IE.

EDI Business Partner Onboarding 
Step-by-Step Guide for Suppliers  Version 1.0 
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Table of Contents 
1.  ALDI/HOFER EDI Onboarding Step-by-Step Guide ................................................................................... 3 
2.  Login .............................................................................................................................................................. 4 
2.1  First-time login ................................................................................................................................... 4 
2.2  Subsequent login .............................................................................................................................. 5 
2.3  Welcome Screen ................................................................................................................................. 6 
2.4  Helpful tips for using the OpenText│Active Intelligence portal .................................................. 6 
3.  Overview EDI Onboarding Process ............................................................................................................ 7 
Task 1 – Confirmation of Supplier Information ................................................................................................. 8 
Task 2 – Download Supplier Documents ......................................................................................................... 10 
Task 3 – Approval of EDI Agreement by Supplier ........................................................................................... 11 
Task 4 – Confirmation of EANCOM Message Type Selection for Supplier ..................................................... 12 
Task 4A – Update of EANCOM Message Type Selection for Supplier ............................................................. 14 
Task 4B - Re-confirmation of EANCOM Message Type Selection for Supplier’ ............................................. 16 
Task 5 – Confirm Connection Type .................................................................................................................... 18 
Task 6A – Confirm Connection Details for Productive/Live EDI Messages .................................................... 19 
Task 6B – Confirm [Connection Type] Connection Details ............................................................................. 21 
Task 6C – Confirm Connection Details for TEST EDI Messages ........................................................................ 22 
Task 6D – Connection Details Declaration ........................................................................................................ 24 
Task 7A - Confirm Readiness for Document Testing with ALDI/HOFER ........................................................ 26 
Task 7B - Confirm Estimated Ready Period for Document Testing with ALDI/HOFER................................. 27 
Task 7 – Document Check .................................................................................................................................. 28 
Task 8 – Confirm Readiness for End to End Testing with ALDI/HOFER.......................................................... 30 
Task 8A – Confirm Estimated Ready Period for EDI End to End Testing with ALDI/HOFER ......................... 31 
Task 9 - Confirm Readiness for EDI Go-Live with ALDI/HOFER ....................................................................... 32 
Task 9A - Confirm Estimated Ready Period for EDI Go-Live with ALDI/HOFER ............................................. 33 

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Step-by-Step Guide for Suppliers Version 1.0

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1. ALDI/HOFER EDI Onboarding Step-by-Step Guide

This step-by-step user guide is designed to assist ALDI/HOFER Business Partners when using the

OpenText Onboarding website, Compliance Link/Active Intelligence. In addition to message validation,

this specialised portal is used to exchange information and download important documentation.

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2. Login

2.1 First-time login

Important: In order to log in to the OpenText│Active Intelligence portal for the first time, OpenText will

send you an E-Mail with a link to the portal and your user credentials. To ensure that you can find E-

Mails from OpenText in your E-Mail inbox and that they are not sent to your junk folder, add no-

reply@inovis.com, no-reply@gxs.com, compliancelink@inovis.com and compliance[email protected]om to

the list of safe senders of your E-Mail program.

Step 1: When you receive an E-Mail notification from OpenText with your user credentials, please

follow the link in the E-Mail in order to setup the new account.

Step 2: The login screen of the OpenText│Active Intelligence portal opens. Enter your User ID and

select ‘forgot your password’. Afterwards, an E-Mail with the security key will be sent to your mailbox,

which you need to enter in the next step.

Step 3: Enter your User ID and E-Mail address and click the ‘Continue’ button on the ‘Password

Assistance (Step 1 or 3)’ screen. Afterwards, an E-Mail with a security key will be sent to your mailbox.

Copy the security key and return to your internet browser.

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Step 4: Enter your User ID and paste the security key in the respective boxes on the ‘Password

Assistance (Step 2 of 3)’ screen. Afterwards, click the ‘Continue’ button.

Step 5: Select a password by entering it first into the ‘New Password’ and afterwards into the ‘Confirm

Password’ box on the ‘Password Assistance (Step 3 of 3)’ screen. Afterwards, click the ‘Continue’

button.

Step 6: Select your time zone on the ‘Time Zone Settings’ screen and click the ‘OK’ button.

2.2 Subsequent login

Step 1: Load the URL https://visibility.inovis.com/dataquality/xclient/aldibp in order to access the

OpenText│Active Intelligence portal.

Step 2: Type in your User ID and password and click ‘Login’.

Please note that the system is case-sensitive

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If your portal has two or more projects, select a project (top right of screen) and click OK.

Note: If you forget your password, click the ‘Forgot your password?’ link in order to receive an E-Mail

with instructions on how to create a new password.

2.3 Welcome Screen

After the successful log in to the OpenText│Active Intelligence portal, the welcome page with the

‘Project Workspace: AHEAD Onboarding’ opens. This page includes a section with ‘Announcements’,

‘Quick Links’, ‘My Tasks’, ‘Recent Searches’ and the ‘Project Library’. Any tasks assigned to your

company throughout the EDI onboarding process of ALDI/HOFER will be displayed in the ‘My Tasks’

section. Double-click on a task in order to open it.

2.4 Helpful tips for using the OpenText│Active Intelligence portal

The following tips may help when using the OpenText│Active Intelligence portal:

• Do not click the ‘Back’ button in the internet browser as this will close the application.

• Open only one application window at a time.

• Set your screen resolution to 1280 x 1024.

• If screen resolution changes have not been applied or data is not displayed, click ‘Refresh’ in the

OpenText│Active Intelligence portal. If this does not resolve the problem, log out and back in

again.

• The spinning wheel icon indicates that the page is loading. Some pages may take a while to load,

depending on the task and your internet connection speed. OpenText recommends a broadband

Internet connection for optimum performance.

• To finish a task, it is recommended to click “save & close task” or “save & open next task”. When you

click “save” you can close the current task with “cancel”

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3. Overview EDI Onboarding Process

The EDI onboarding process of ALDI/HOFER consists of nine tasks, which need to be completed by each

business partner.

Task No

Description

Task 1

Confirmation of Supplier Information

Task 2

Download Supplier Documents

Task 3

Approval of EDI Agreement by Supplier

Task 4

Confirmation of EANCOM Message Type Selection for Supplier

Task 4A

Update of EANCOM Message Type Selection for Supplier

Task 4B

Task 4B - Re-confirmation of EANCOM Message Type Selection for Supplier

Task 5

Confirm Connection Type

Task 6A

Confirm Connection Details for Productive/Live EDI Messages

Task 6B

Confirm [Connection Type] Connection Details

Task 6C

Confirm Connection Details for TEST EDI Messages

Task 6D

Connection Details Declaration

Task 7A

Confirm Readiness for Document Testing with ALDI/HOFER

Task 7B

Confirm Estimated Ready Period for Document Testing with ALDI/HOFER’

Task 7

Document Check

Task 8

Confirm Readiness for End to End Testing with ALDI/HOFER

Task 8A

Confirm Estimated Ready Period for EDI End to End Testing with ALDI/HOFER

Task 9

Confirm Readiness for EDI Go-Live with ALDI/HOFER

Task 9A

Confirm Estimated Ready Period for EDI Go-Live with ALDI/HOFER

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Task 1 – Confirmation of Supplier Information

Overview ‘Task 1 - Confirmation of Supplier Information’

In the first task, you need to review the information, which the ALDI/HOFER team provided to OpenText

for the EDI communication with your company. Please check whether the provided information equal

your internal records and confirm their correctness by selecting the answer ‘Yes the provided

information is correct’ (1) in the section below of the business partner information or ‘No, the provided

information is incorrect’ (2) in case they are incorrect. If you select that the information is incorrect,

then you need to fill in the correct information together with a reason (if applicable) into the feedback

box (3).

In addition, please provide the contact details of the person who is the technical contact for the EDI

connectivity and EDI message testing within your company. OpenText and ALDI/HOFER might contact

the person during the EDI onboarding process. Thus, the contact name (4), E-Mail (5), telephone (6)

and provider name (7) (if applicable) need to be entered.

If the technical contact requires an additional user login for the OpenText│Active Intelligence portal,

select the answer ‘Yes please add an additional user’ (9) in the last section of this task. Otherwise,

select ‘No new user required’ (8).

After all mandatory fields were filled, click 'Save and Open Next Task' (10).

Note: If you have selected that the business partner information is incorrect, an E-Mail notification will

be sent to ALDI/HOFER and they will check your feedback before you can continue with the next

onboarding task. Once ALDI/HOFER has confirmed the correct business partner information, you will

receive an E-Mail notification and be prompted to continue with the EDI onboarding process.

Screen layout ‘Task 1 - Confirmation of Supplier Information’

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Task 2 – Download Supplier Documents

Overview ‘Task 2 - Download Supplier Documents’

In ‘Task 2 - Download Supplier Documents’ you need to download the EDI agreement of ALDI/HOFER,

the message implementation guidelines (MIG’s) and a number of other documents from the ‘Project

Documents’ list (1). These documents are required for the EDI communication between ALDI/HOFER

and your company and are also available via the ‘Project Library’ in the ‘Project Workspace’ tab. After

you have downloaded all documents, click the ‘Save & Close Task’ (2) button.

Screen layout ‘Task 2 - Download Supplier Documents’

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Task 3 – Approval of EDI Agreement by Supplier

Overview ‘Task 3 - Approval of EDI Agreement by Supplier’

In this task your company needs to approve the EDI agreement of ALDI/HOFER. Thus, please select ‘I

agree to the terms and conditions of the EDI agreement’ (1) and enter the name of the person who has

approved the agreement (2) together with the approval date (3). Afterwards, click the ‘Save & Close

Task’ button (4).

After you have completed the task, an E-Mail notification will be sent to your company confirming that

the EDI agreement was signed and summarizing the provided information.

Screen Layout ‘Task 3 - Approval of EDI Agreement by Supplier’

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Task 4 – Confirmation of EANCOM Message Type Selection for Supplier

Overview ‘Task 4 - Confirmation of EANCOM Message Type Selection for Supplier’

Task 4 provides an overview of all EDI message types, which ALDI/HOFER pre-selected for the

exchange with your company. Please review the ALDI/HOFER selection and confirm at the end of the

task whether your company is capable to exchange the pre-selected message types or wishes to

update the selection (1). Afterwards, click the ‘Save & Open Next Task’ button.

Important: By agreeing to the EDI message type pre-selection for the EDI communication with

ALDI/HOFER, your company confirms that they are able to exchange the selected EDI message types

with ALDI/HOFER with the structure and content as specified in the Message Implementation

Guidelines (MIG’s), which were provided to you in ‘Task 2 - Download Supplier Documents’. These

documents are also available via the ‘Project Library’ in the ‘Project Workspace’ tab.

If you do not agree to the message type pre-selection, you will be asked to update the selection in the

next task ‘Task 4A - Update of EANCOM Message Type Selection for Supplier’ and provide feedback to

ALDI/HOFER.

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Screen Layout ‘Task 4 - Confirmation of EANCOM Message Type Selection for Supplier’

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Task 4A – Update of EANCOM Message Type Selection for Supplier

Overview ‘Task 4A – Update of EANCOM Message Type Selection for Supplier’

In this task, the EDI message type selection of ALDI/HOFER can be updated. Please indicate for each

message type whether your company can exchange it with ALDI/HOFER or not.

Please use the comment box (1) at the end of the task to provide a reason for each update.

Important: By selecting EDI message types for the EDI communication with ALDI/HOFER, your

company confirms that they are able to exchange the selected EDI message types with the structure

and content as specified in the Message Implementation Guidelines (MIG’s) of ALDI/HOFER, which were

provided to you in ‘Task 2 - Download Supplier Documents’. These documents are also available via

the ‘Project Library’ in the ‘Project Workspace’ tab.

At the end of the task, please confirm the completion of your updates by selecting ‘Yes my company is

ready for approval by ALDI/HOFER’ (2) and click the ‘Save & Close Task’ button.

After you have completed ‘Task 4A - Update of EANCOM Message Type Selection for Supplier’,

ALDI/HOFER will be requested to approve your updated EDI message type selection. The ALDI/HOFER

team will review your selection and contact you in case of questions. During the review of ALDI/HOFER,

there will be no remaining task for you in the onboarding portal but you will receive an E-Mail

notification as soon as you can continue with the EDI onboarding process.

Screen Layout ‘Task 4A – Update of EANCOM Message Type Selection for Supplier’

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Task 4B - Re-confirmation of EANCOM Message Type Selection for Supplier’

Overview ‘Task 4B - Re-confirmation of EANCOM Message Type Selection for Supplier’

After you have completed ‘Task 4A - Update of EANCOM Message Type Selection for Supplier’, Task 4B is

triggered in order to approve again the message type selection. Furthermore, there is the possibility

to move backwards in the onboarding workflow. You can either continue with the onboarding (1) or

move back to the introduction (Task 1) (3) or to update the message Type selection (Task 4A) (2).

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Screen Layout ‘Task 4B - Re-confirmation of EANCOM Message Type Selection for Supplier’

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Task 5 – Confirm Connection Type

Overview ‘Task 5 – Confirm Connection Type’

In this task, you need to confirm which connection type your company wants to use for the connection

with ALDI/HOFER (1). Your company can choose between AS2, VAN, X400 and SFTP (which is business

partner initiated).

In addition, you need to enter an E-Mail address to confirm where error notifications for TEST EDI

messages (2) and for productive / LIVE EDI (3) messages should be sent to.

Important: For error notifications for productive / LIVE EDI messages, it is recommended to use a

group E-Mail address instead of the E-Mail address of an individual person.

Screen Layout ‘Task 5 – Confirm Connection Type’

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Task 6A – Confirm Connection Details for Productive/Live EDI Messages

Overview ‘Task 6A – Confirm Connection Details for Productive/Live EDI Messages’

In ‘Task 6A – Confirm Connection Details for Productive/Live EDI Messages’ you need to provide the

receiver identification code (GLN/DUNS/ZZ) and identification code qualifier for the UNB segment (1,2)

and the NAD segment (3,4) in productive / LIVE EDI messages. If the sender identification for the UNB

segment is not the same as the receiver identification code, please state this in your answer (5) and

provide the identification code (6) with its qualifier (7).

In addition, please state if your company will use a dedicated test environment for exchanging test EDI

messages with ALDI/HOFER (8) and if your company is able to identify test messages as such (9).

If you select ‘Yes’ you will be able to enter your TEST EDI information in Task 6C. Otherwise you will be

forwarded directly to Task 6D after completing Task 6B.

At the end of the task, please confirm the correctness of the provided data and enter your name (10)

and the actual date (11). Afterwards, click the ‘Save & Close Task’ button (12).

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Screen Layout ‘Task 6A – Confirm Connection Details for Productive/Live EDI Messages’

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Task 6B – Confirm [Connection Type] Connection Details

Overview ‘Task 6B – Confirm [Connection Type] Connection Details’

Depending on your connection type selection in Task 6A, you will be requested to provide the details

of either your VAN, AS2, X.400 or SFTP connection in Task 6B. Based on the provided information,

OpenText will setup the connection to your company. Thus, please ensure that the provided

information is correct in order to avoid any delays or complications during the EDI onboarding due to

incorrect connection setups.

Screen Layout ‘Task 6B – Confirm [Connection Type] Connection Details’

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Task 6C – Confirm Connection Details for TEST EDI Messages

Overview ‘Task 6C – Confirm Connection Details for TEST EDI Messages’

In ‘Task 6C – Confirm Connection Details for TEST EDI Messages’, you need to provide the receiver

identification code (GLN/DUNS/ZZ) and identification code qualifier for the UNB segment (1,2) and the

NAD segment (3,4) in productive / LIVE EDI messages. If the sender identification for the UNB segment

is not the same as the receiver identification code, please state this in your answer (5) and provide the

sender identification code (6) with its qualifier (7).

At the end of the task, please confirm the correctness of the provided data (8) and enter your name (9)

and the actual date (10). Afterwards, click the ‘Save & Close Task’ button (11).

After completion of Task 6, OpenText will start with the connection setup. Once you can continue with

the EDI onboarding process, OpenText will assign you the next task and send you an E-Mail

notification.

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Screen Layout ‘Task 6C – Confirm Connection Details for TEST EDI Messages’

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Task 6D – Connection Details Declaration

Overview ‘Task 6D – Connection Details Declaration’

In ‘Task 6D – Connection Details Declaration’ you are required to confirm the connection details

submitted in Task 6A, 6B and/or 6C. The task will show the information submitted in task 6A, 6B and/or

6C. Confirming the Partner, Contact, Production and Testing details.

If the information is correct select ‘The message details and connection details are correct for the

Business Partner’ (1) and click the ‘Save & Close Task’ button.

If the information is wrong, select the appropriate option: ‘Connectivity details are incorrect for the

Business Partner and requires updating’ - Note: The Portal will return you to Task 6A - or ‘Message

Type selection and/or connectivity details are incorrect for the Business Partner and requires

updating’ (2). Note: The Portal will return you to Task 4.

Note: Task 6D will only be completed upon confirmation that ‘The message details and connection

details are correct for the Business Partner’

Screen Layout ‘Task 6D – Connection Details Declaration’

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Task 7A - Confirm Readiness for Document Testing with ALDI/HOFER

Overview ‘Task 7A - Confirm Readiness for Document Testing with ALDI/HOFER’

In this task, you need to confirm if your company is ready for a document upload and to check your

test files against some business checks defined by ALDI/HOFER. If you are ready to upload test data,

please confirm your readiness by selecting ‘Ready for document upload testing’ (1). If you are not

ready for the document upload, please select ‘Not ready for document upload testing’ (2). Afterwards,

click the ‘Save & Close Task’ button (3).

If you select that you are ready for document upload, you will be moved to ‘Task 7 – Document Check’

and need to upload test files. Once a valid test file has been uploaded, the task will be closed.

Screen Layout ‘Task 7A – Confirm Readiness for Document Testing with ALDI/HOFER’

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Task 7B - Confirm Estimated Ready Period for Document Testing with ALDI/HOFER

Overview ‘Task 7B - Confirm Estimated Ready Period for Document Testing with ALDI/HOFER’

If you are not ready for the document check, please indicate by when you will be ready to upload a

valid test filed based on the MIG provide by ALDI/HOFER. Select a period of one, two, four, eight or

twelve weeks (1) and confirm your selection by clicking on the ‘Save & Close Task’ button (2).

After the selected time has expired, OpenText will send you an E-Mail notification with the request to

return to the onboarding portal and confirm your readiness for the document upload (Task 7A again).

Important: In case you are ready for document testing before the selected time has expired, please

request OpenText via E-Mail at AldiHofer.ob@opentext.com to assign you to the next task.

Screen Layout ‘Task 7B - Confirm Estimated Ready Period for Document Testing with ALDI/HOFER’

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Task 7 – Document Check

Overview ‘Task 7 – Document Check’

If your EDI message type selection includes the Dropship Despatch Advice, Warehouse Despatch Advice

and / or the Commercial Invoice for the EDI communication with ALDI/HOFER, you are required to test

your EDI messages in ‘Task 7 – Document Check’ to ensure they comply with the ALDI/HOFER message

implementation guidelines (MIG’s).

For executing the document checks, open the task and upload an EDI test message via the ‘Select Files’

button (1). Select a file from your computer and click the ‘Open’ button. Afterwards, click on the ‘Run

Report’ button (2).

If the test failed, a window will open with the information that the test failed and that the task will

remain open until you reviewed your error(s) and repeated the test. Click the ‘OK’ (3) button in order to

return to the task and review the errors in the column on the right side of the task.

Click on the plus sign (4) in order to open a detailed description for each error.

After you have reviewed and corrected the errors in your EDI test message, click on ‘New Test’ (5) in

order to open a new window and execute another document check. If you have any questions

regarding the errors in your EDI test message, please refer to the MIG’s and sample files in the project

library. For further assistance, you can also contact the OpenText Onboarding Team.

If the test was successful, a window will open with the information that the task was successfully

completed. Click the ‘OK’ (6) button in order to return to the task. Afterwards, close the task (7) in order

to return to the ‘Project Workspace’.

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After the successful completion of ‘Task 7 – Document Check’, there will be no remaining task assigned

for your company until OpenText completed the connection setup. OpenText will send you an E-Mail

notification as soon as the next task was assigned to your company and you can continue with the EDI

onboarding process.

Screen Layout ‘Task 7 – Document Check’

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Task 8 – Confirm Readiness for End to End Testing with ALDI/HOFER

Overview ‘Task 8 – Confirm Readiness for End to End Testing with ALDI/HOFER’

In this task, you need to confirm if your company is ready for End to End testing with ALDI/HOFER. If

you are ready to start testing with ALDI/HOFER, please confirm your readiness by selecting ‘Ready for

ALDI testing’ (1) and entering your name (2) and the actual date (3). If you are not ready for End to End

testing with ALDI/HOFER, then select ‘Not ready for ALDI testing’ (4). Afterwards, click the ‘Save & Close

Task’ button (5).

If you confirm your readiness for End to End testing, an E-Mail notification will be sent to ALDI/HOFER

and they will contact you in order to align the test execution. During the test execution, there will be

no remaining task for your company until ALDI/HOFER has confirmed the successful completion of the

End to End testing. Afterwards, you will receive an E-Mail notification with the request to return to the

onboarding portal and continue with the next task.

If you select that you are not ready for End to End testing with ALDI/HOFER, then you will be moved to

‘Task 8A – Confirm Estimated Ready Period for EDI End to End Testing with ALDI/HOFER’ and need to

specify the estimated ready date for End to End testing with ALDI/HOFER.

Screen Layout ‘Task 8 – Confirm Readiness for End-to-End Testing with ALDI/HOFER’

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Task 8A – Confirm Estimated Ready Period for EDI End to End Testing with ALDI/HOFER

Overview ‘Task 8A – Confirm Estimated Ready Period for EDI End to End Testing with

ALDI/HOFER’

If you are not ready for End to End testing with ALDI/HOFER, please indicate by when you will be ready

to exchange EDI test messages with ALDI/HOFER. Select a period of one, two, four, eight or twelve

weeks (1) and confirm your selection by clicking on the ‘Save & Close Task’ button.

After the selected time has expired, OpenText will send you an E-Mail notification with the request to

return to the onboarding portal and confirm your readiness for End to End testing (Task 8 again).

Important: In case you are ready for End to End testing before the selected time has expired, please

request OpenText via E-Mail at AldiHofer.ob@opentext.com to assign you to the next task.

Screen Layout ‘Task 8A – Confirm Estimated Ready Period for EDI End to End Testing with

ALDI/HOFER’

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Task 9 - Confirm Readiness for EDI Go-Live with ALDI/HOFER

Overview ‘Task 9 - Confirm Readiness for EDI Go-Live with ALDI/HOFER’

In this task, you need to confirm if your company is ready for the EDI Go-Live with ALDI/HOFER. If you

are ready to start exchanging productive / LIVE EDI messages with ALDI/HOFER, please confirm your

readiness by selecting ‘Ready for ALDI go live’ (1) and entering your name (2) and the actual date (3). If

you are not ready for the EDI Go-Live with ALDI/HOFER, then select ‘Not ready for ALDI go live’ (4).

Afterwards, click the ‘Save & Close Task’ button (5).

If you confirmed your readiness for the EDI Go-Live, an E-Mail notification will be sent to ALDI/HOFER

and they will contact you in order to align the first transmission(s).

If you select that you are not ready for the EDI Go-Live with ALDI/HOFER, then you will be moved to

‘Task 9A – Confirm Readiness for EDI Go-Live with ALDI/HOFER’ in order to confirm the estimated

readiness date for the EDI Go-Live.

Screen Layout ‘Task 9 - Confirm Readiness for EDI Go-Live with ALDI/HOFER’

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Task 9A - Confirm Estimated Ready Period for EDI Go-Live with ALDI/HOFER

Overview ‘Task 9A - Confirm Estimated Ready Period for EDI Go-Live with ALDI/HOFER’

If you are not ready for the EDI Go-Live with ALDI/HOFER, please indicate by when you will be ready for

the Go-Live with ALDI/HOFER. Select a period of one, two, four, eight or twelve weeks (1) and confirm

your selection by clicking on the ‘Save & Close Task’ button.

After the selected time has expired, OpenText will send you an E-Mail notification with the request to

return to the onboarding portal and confirm your readiness for the EDI Go-Live (Task 9 again).

Important: In case you are ready for the EDI Go-Live before the selected time has expired, please

request OpenText via E-Mail to assign you to the next task.

There will be no further Tasks after Task 9 and you will be able to start transmitting messages via new

setup.