Criminal Justice Information Advisory Board
MARYLAND’S
CRIMINAL JUSTICE RECORDS IMPROVEMENT
BI-ANNUAL
MASTER PLAN
2015
ii
iii
Maryland’s Criminal Justice Records Improvement (CJRI)
Master Plan 2015
ACKNOWLEDGMENTS ..................................................................................................................................................................... vi
INTRODUCTION .......................................................................................................................................................................................... 8
1. THE STAKEHOLDERS ................................................................................................................................................................................ 8
a. Criminal Justice Information System (CJIS) and the CJIS Central Repository ............................................................................. 8
b. Law Enforcement ........................................................................................................................................................................ 6
c. Judiciary ....................................................................................................................................................................................... 6
d. Department of Public Safety and Correctional Services ............................................................................................................ 6
e. Other Authorized Users of Criminal History Record ................................................................................................................... 6
Information ..................................................................................................................................................................................... 6
f. The Service Agency: Information Technology and Communications Division of the Department of Public Safety and
Correctional Services ........................................................................................................................................................ 15
2. SYSTEMS OF USE .................................................................................................................................................................................. 16
3. CRIMINAL JUSTICE INFORMATION ADVISORY ...................................................................................................................................... 17
BOARD 17
MISSION AND MEMBERSHIP..................................................................................................................................................................... 17
4. MARYLAND’S CJRI MASTER PLAN ........................................................................................................................................................ 18
Maryland’s Criminal Justice Records Improvement goals have been approved by the Criminal Justice Information Advisory
Board: ................................................................................................................................................................................ 18
5. PROJECT DETAIL LIST ............................................................................................................................................................................ 20
I-4 - RAP Sheet Linkage Project ..................................................................................................................................................... 20
I-12 – ADR/CCH System Replacement .......................................................................................................................................... 21
II-1 – Web-Enabled CJIS Automation and Customer Services ...................................................................................................... 22
III-2- Sex Offender Kiosk Program ................................................................................................................................................. 23
IV-7- NDEX- The Law Enforcement National Data Exchange ........................................................................................................ 24
IV-8 - The Patient Protection and Affordable Care Act- Implementation .................................................................................... 24
IV-9 - ADR/Disposition Recovery Project ...................................................................................................................................... 25
IV-10- NICS Improvement Amendments Act of 2007 ................................................................................................................... 27
IV-12- SEARCH - Warrant and Disposition Management ............................................................................................................. 28
IV-15- NICS Act Record Improvement Program (NARIP) For States and State Court Systems – Maryland State Police Gun
Licensing Division Database Automation ......................................................................................................................... 32
iv
IV-16- NICS Act Record Improvement Program (NARIP) For States and State Court Systems – Establishing a Process to Enable
Submission of Federally Disqualifying Substance Abuse Records to the FBI’s NICS Index Denied Persons File .............. 37
IV-17- Livescan Courthouse Initiative Project ............................................................................................................................... 39
IV-18 – Identification for Firearms Sales (IFFS) ............................................................................................................................. 40
IV-21 – Latent Enhancements ....................................................................................................................................................... 42
V-1 – Public Safety Data Center Disaster Recovery ...................................................................................................................... 43
V-3 – PURGE OF CRIMINAL EVENT NOTIFICATION FLAGS ........................................................................................................................ 44
V-23- MARYLAND JUDICIARY- MDEC ............................................................................................................................................ 44
V-25- FBI Rap Back Preparedness (NOTM) ................................................................................................................................... 45
V-26 – Local Detention Center Release from Detention or Confinement .................................................................................... 47
6. CLOSED PROJECT DETAIL LIST ............................................................................................................................................................... 50
APPENDIX I ................................................................................................................................................................................................ 51
MARYLAND CRIMINAL JUSTICE INFORMATION ADVISORY BOARD (CJIAB) ............................................................................................. 51
APPENDIX II ............................................................................................................................................................................................... 53
Glossary of Acronyms ................................................................................................................................................................... 55
v
FOREWORD
The Criminal Justice Records Improvement Master Plan (CJRIMP) is the most recent update of a process that has been ongoing in
Maryland since 1992. This process focuses on progress regarding the improvements in Maryland’s criminal history records system,
developing objectives to aid in achieving the overall goals of enhancing the timeliness, accuracy and completeness of criminal history
records. It ultimately provides the most accurate, complete and up-to-date record of offenders’ criminal and correctional histories –
from their arrest to the end of their parole or probation.
The success of security strategies based on criminal history record checks depends on timely access to quality data. The more
efficient Maryland’s record system is, the more capable our law enforcement and criminal justice systems are, as well as our
homeland security.
The Criminal Justice Information Advisory Board continues to support and assist the goal of data quality improvement through
continued leadership and guidance in its ongoing efforts to collect, distribute and integrate the state’s criminal history systems.
Feel free to comment on this Master Plan by addressing your observations to Kevin C. Combs, Chairperson, Criminal Justice
Information Advisory Board, P.O. Box 5743, Pikesville, MD 21282-5743. In our capacity for joint oversight of the Criminal Justice
Information System in Maryland, we are pleased to present the 2015 Criminal Justice Records Improvement Plan for criminal justice
records Statewide.
Mary Ellen Barbera, Chief Judge Stephen T. Moyer, Secretary
Court of Appeals Department of Public Safety and Correctional Services
vi
ACKNOWLEDGMENTS
This document is the result of the collaborative efforts of a number of highly qualified professionals who contributed time to the
preparation and/or review of the various drafts of this document.
Work on the CJRIMP began at the direction of the Chairperson of the Criminal Justice Information Advisory Board. The bulk of the
text and project outlines were developed by staff in the Criminal Justice Information System (CJIS) Central Repository and in the
Information Technology and Communications Division of the Department of Public Safety and Correctional Services. Board
members reviewed the plan at different stages before its approval by the Criminal Justice Information Advisory Board.
Certain Board and Subcommittee members and others deserve special mention for their extra efforts on behalf of this project:
Mark Bittner, Executive Director, Judicial Information Systems, Administrative Office of the Courts
Dalene Drum, CISS, METERS/NCIC/Nlets Staff, Electronic Systems Division, Department of Maryland State Police
Sumintra Janack, Administrative Aide, CJIS Central Repository, Information Technology and
Communications Division, Department of Public Safety and Correctional Services
Carole Shelton, Director, CJIS Central Repository, Information Technology and Communications Division, Department of
Public Safety and Correctional Services
Karen Sullivan, Special Assistant, Policy Management Unit, Information Technology and Communications Division,
Department of Public Safety and Correctional Services
Robyn Lyles, Director, Policy Management Unit, Information Technology and Communications Division, Department of Public
Safety and Correctional Services
Faye Matthews, Deputy State Court Administrator, Maryland Judiciary
Amaro Thiam, Project Manager, Information Technology and Communications Division, Department of Public Safety and
Correctional Services
Kim Valenzia, Director of Applications, Information Technology and Communications Division, Department of Public Safety
and Correctional Services
vii
Beverly Wilson, Assistant Director, CJIS Central Repository, Information Technology and Communications Division,
Department of Public Safety and Correctional Services
viii
INTRODUCTION
Maryland’s CJRI Master Plan – Starting with Fiscal Year
1992, states were required to prepare statewide criminal
justice records improvement plans for review and approval
by the U.S. Bureau of Justice Assistance (BJA) and the U.S.
Department of Justice (DOJ). Although that requirement
no longer exists, the Maryland CJRI Master Plan has been
updated yearly. In 2013, the Criminal Justice Information
Advisory Board voted to begin updating the plan bi-
annually instead of annually. The focus will remain the
same: the establishment of electronic and Internet
systems throughout the State with a goal of making the
State public safety system electronically interoperable.
This 2015 Bi-Annual Criminal Justice Records Improvement
Master Plan outlines these steps, and was approved by
Maryland’s Criminal Justice Information Advisory Board.
1. THE STAKEHOLDERS
a. Criminal Justice Information System (CJIS) and the
CJIS Central Repository
The rationale underlying the enactment of the enabling
legislation for Maryland’s Criminal Justice Information
System (CJIS) is:
To create and maintain an accurate and
efficient criminal justice information system in
the State consistent with applicable federal law
and regulations, the need of criminal justice
units in the State for accurate and current
criminal history record information, and the
right of persons to be free from improper and
unwarranted intrusions into their privacy.
(Criminal Procedure Article, § 10-202,
Annotated Code of Maryland)
Designated by the FBI as Maryland’s official criminal
identification bureau, the CJIS Central Repository (CJIS-CR)
receives, maintains, and disseminates Maryland’s criminal
history records, which are fingerprint-supported for
positive identification. It receives reports of criminal
“events” from the police, courts, corrections, and other
criminal justice entities (see Figure 1). These are compiled
into chronological history of an individual’s arrests,
convictions and sentences to form the RAP (Report of
Arrest and Prosecution) Sheet.
These offender-based records are used by criminal justice
agencies (police, sheriffs, State’s attorneys, courts,
correctional agencies, parole and probation) for
investigation, apprehension, prosecution, correctional and
supervision classification, and other criminal justice
purposes. The CJIS-CR provided 283,871 criminal history
records checks to criminal justice agencies in CY 2014, an
increase of 18% from the amount processed in CY2013
(see Figure 2).
2
Figure 1
CJIS – REPORTABLE EVENTS
(“Criminal history record information”) and SOURCES
FROM AGENCY/SYSTEM
(MILES entry)
Law enforcement; OCMS
Courts/JIS
Courts/JIS
Courts/JIS
Courts/JIS, DPDS
Courts/JIS
Courts/JIS
Courts/JIS
Courts/JIS
DOC, local detention centers
Courts/JIS, DHMH
DOC, local detention centers
Courts/JIS; DHMH
DOC, local detention centers
Courts, DOC, local detention
centers, MPC
Courts
Courts
Courts/JIS
Courts/JIS
(METERS entry)
3
FROM AGENCY/SYSTEM
SOR
Courts/JIS
4
Figure 2
Criminal Justice Fingerprints Processed
Since the 1980s, these records also have been used by
authorized governmental and private agencies for non-
criminal justice purposes. In this respect, over 200,000
criminal history records checks are performed annually for
many employment and licensing purposes, such as taxi
driving, adoption, adult dependent care. During 2014, the
CJIS-CR collectively provided 252,495 criminal history
record checks with over 40% of all non-criminal justice
applicant checks in the child-care field (see Figure 3). In
addition, the CJIS-CR maintains Maryland’s Sex Offender
Registry (Criminal Procedure Article, §§ 11-701 et seq.,
Annotated Code of Maryland), which has been publicly
available online since April 2002. It also performs court-
ordered expungements (Criminal Procedure Article, §§ 10-
101 et seq., Annotated Code of Maryland).
Figure 3
Applicant Fingerprints Processed
Technically the CJIS-CR accomplishes its functions through
the interface of four computer systems (see Figure 4).
Arrest/Disposition Reporting (ADR) is the recording
mechanism that creates the Computerized Criminal
History (CCH), or the RAP Sheet. The RAP Sheet is a
combination of arrest data, “court” data (including
charges, dispositions, confinements, releases, and
escapes), and demographic data. The system is indexed by
the Identification Index (Ident/Index) System, and is
validated by the Maryland Automated Fingerprint
Identification System (MAFIS) and the FBI’s Integrated
Automated Fingerprint Identification System (IAFIS). Of
the CJIS-Central Repository’s seven million archived prints
which include subsequent arrests, MAFIS currently
contains approximately 2.5 million individual records.
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr
2013
51425 55733 58756 67074
2014
71990 71105 70247 70529
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
CY 13 - 232,988 CY 14 - 283,871
CHILD
CARE
CJ
STATE
EMPLOY
MENT
GOVT
LICENSI
NG-FULL
ALL
OTHERS
CY '13
112,730 2,088 65,010 60,314
CY '14
112,365 1,698 81,063 57,369
0
20,000
40,000
60,000
80,000
100,000
120,000
CY '13 - 240,142 CY '14 - 252,495
5
Figure 4
L/S Photo L/S Photo
OCMS NLS
L/S PhotoL/S Photo
Card Scan
Latents
CCH/IPS
RAS
Transaction Controller
MAFIS
Fast Identification
Scanners and User
Interface
Fast Ident
Transaction
Controller
NIST SMTP
NIST SMTP
Type 2
MQ
Type 2
MQ
FBI
AFIS
NIST
1,2, 4
ULW
SMTP
NIST
1,2, 9
NIST Archive
Mugshot Server
NIST
Type 1,2,10
NIST
SMTP
RAFIS
Type 1,2,4
SMTP/MIME
(Prince George’s Co. / Montgomery Co.)
Criminal &
Applicant
10 Print
Latent
Criminal ApplicantCriminal
SID #
NIST
SMTP
ULW
OK to process
6
The CJIS Central Repository has adopted this plan as its Master Plan.
The CJRIMP will provide the CJIS Central Repository with a road map
for change and provide significant programmatic and operational
ways for continuity and consistency over time.
b. Law Enforcement
The 170-plus law enforcement agencies in Maryland contribute to
Maryland’s criminal history records through the submission of
fingerprint-supported arrest data. These agencies also rely on
terminal access to the CJIS Central Repository’s database, as well as
on a variety of criminal justice systems maintained by the
Department’s Information Technology and Communications Division
(ITCD), for the administration of their criminal justice functions for
arrest, investigation and prosecution.
c. Judiciary
The Maryland Judiciary (collectively, the District Court of Maryland,
the Circuit Courts, the Court of Special Appeals, and the Court of
Appeals) provides the critical disposition information to the CJIS-CR.
Currently, the Administrative Office of the Courts through its Judicial
Information Systems (JIS) Department provides data covering the
Maryland District Court, all Circuit Courts, the Maryland Court
Automated Indexing System (land and plat records), and the
Electronic Land Records Online Imagery (ELROI). This information is
also publicly available on the Internet.
The Judiciary is a linchpin to the criminal justice system. Its
contribution to criminal justice records and criminal justice record
keeping extends from soon after the arrest, when a court
commissioner makes a bail decision, through the trial and sentencing,
to post-sentencing processes, including appeals and court-ordered
expungements. The CJIS-CR and ITCD maintain a working
relationship, using different forums, with the various components of
the court system in terms of ongoing operations and management of
criminal justice systems.
d. Department of Public Safety and Correctional Services
The Department’s responsibility is the custody and supervision of
persons adjudicated to terms of incarceration and/or community
supervision for criminal offenses. Primary functions of admissions,
incarceration, community supervision, and release are shared among
the Correction, Parole and Probation, the Maryland Parole
Commission (MPC), and the Patuxent Institution. Moreover, the
Department’s responsibilities extend to the arrest/booking process at
the Baltimore Central Booking and Intake Center (BCBIC),
management of the State’s largest local jail and the pretrial functions
handled by the Division of Pretrial Detention and Services (DPDS).
e. Other Authorized Users of Criminal History Record
Information
Other criminal justice agencies - Other agencies in the State required
to report criminal history record information to the CJIS-CR include
local detention centers and the Department of Health and Mental
Hygiene (the latter for those individuals disposed as guilty but Not
Criminally Responsible (NCR)). Additional stakeholders in the quality
of criminal justice records
include State’s Attorney’s Offices, the Attorney General’s Office and,
when defending a client in a criminal proceeding, the Maryland Public
Defender and other defense counsel.
7
Government licensing and employment - A federal, State, or local
appointing authority may obtain Maryland conviction criminal history
for employment screening purposes under the Code of Maryland
Regulations (COMAR) 12.15.01.12B (1). State-only checks are also
authorized by law for adult dependent care facilities under the
Department of Health and Mental Hygiene and for for-hire drivers
licensed by the Public Service Commission. In addition, Maryland has
numerous statutes that authorize both State and national criminal
history records checks (under Pub. L. 92-544; see Figure 5) for a wide
variety of employment and licensing purposes, ranging from
caretakers of vulnerable populations to employees in sensitive
professions and businesses to keepers of security and public safety.
The growth of criminal history record checks for non-criminal justice
purposes has been steady over time. During 1994, the CJIS-CR
performed 106,603 checks for non-criminal justice purposes. By the
year 2014, the CJIS-Central Repository performed 252,495 checks, a
42% increase in the past 20 years.
Private Party Petitioners - Under the “private party petition”
procedure outlined in COMAR 12.15.01.13, a private entity may
qualify to obtain conviction criminal history record information for
the purpose of screening for employment, leasing, or association
membership upon submission of the subject’s fingerprints and
payment of the required fee. Maryland currently has several
thousand “private parties” authorized to submit fingerprints for this
purpose.
Researchers- Criminal history record information is made available
for research purposes through the utilization of Criminal Justice
Research Agreements.
General public - Finally, reaping the benefits of the authorized use of
complete, accurate, and timely criminal justice records is the general
public in Maryland and throughout the nation. While many
individuals may never have contact with criminal justice records
(either as subjects or applicants), they nevertheless live and work in
communities that are safer because law enforcement has 24/7 access
to these records, because correctional personnel can make better
decisions due to linked information, and because judges have more
complete information on which to base sentencing decisions. These
are the people whose quality of life may be enhanced, to an
unquantifiable degree, by the quality of criminal justice records.
8
Figure 5
Authorized National Criminal History Records Checks
P.L. 92-544
1
As of August 2015
Applicant Categories
Authority
Conviction
Non-conviction
NOTM
(updated criminal
history)
1 Caretakers
2
CHILD CARE OR CHILDCARE/VOL
Licensees and individuals who care for or supervise
children
“Volunteers” to be inserted when applicable
Also to include contractors and subcontractors
Family Law Article, §§ 5-560-5-568
√
√
√
Emergency Placement of Children
Family Law Article, § 5-569
√
√
DEPT. OF JUVENILE JUSTICE
Department of Juvenile Justice employees
Human Services Article, § 9-209
√
√
√
3 Professions and Businesses
4
PRECIOUS METAL, GEM, PAWNBROKERS
Secondhand precious metal dealers and
pawnbrokers, dealers, and their employees
Business Regulations Article,
§§ 12-203—12-204
√
√
MORTG. LIC
Specified mortgage lenders
Financial Institutions Article,
√
√
√
1
The results of an FBI check may go directly to a governmental employer/licensor, etc. However, when the employer is a private entity, the Central Repository receives the FBI check and screens it to
produce a “printed statement” that indicates whether or not the applicant has a criminal “hit”.
9
Applicant Categories
Authority
Conviction
Non-conviction
NOTM
(updated criminal
history)
§§ 11-501—11-507
MARYLAND RACING COMMISSION
MD. RACG. COM
Executive Director, employees of the Maryland
Racing Commission, applicants for licenses, and
other individuals or agents identified by the
Commission
Business Regulations Article,
§§ 11-205—11-312
√
√
CHECK CASHING SERVICES
Financial Institutions Article,
§§ 12-101—12-107
√
√
DEBT MANAGEMENT SERVICE PROVIDERS
Financial Institutions Article,
§§ 12-901—12-931
√
√
FOR HIRE LICENSES
For hire driver’s license applicants
Public Utility Companies Article,
§ 10-104(b) (6).
√
√
√
MTG. ORIGINATOR
Mortgage Originators and Mortgage Lenders
Financial Institutions Article, § 11-606
√
√
√
MD-BDNURSE
Health Occupations – State Board of Nursing License
and renewal
Registered Nurses, Licensed Practical Nurses, Certified
Nursing Assistants, Certified Medicine Aides
Health Occupations Article, §§§ 8-303,
8-304, 8-6A-05
√
√
PROPOSED OR INCORPORATED COMMERCIAL BANK
10
Applicant Categories
Authority
Conviction
Non-conviction
NOTM
(updated criminal
history)
Banking Institutions or Credit Unions
Financial Institutions, §3-203.1
√
√
LICENSEES AS VIDEO OPERATORS, MANUFACTURERS
AND EMPLOYEES
Maryland State Lottery Commission, applicants and
licensees
State Government Article, §9-1A-20
√
√
LOCKSMITHS
Business Regulations Article, §§12.5-204
√
√
√
MONEY TRANS. APP. /LIC.
Money Transmission Applicants or Licensees
Financial Institutions, §§12-405 and 12-
408
√
√
√
DRIVING INSTRUCTORS (MVA)
Transportation Article, §15-804
√
√
TAXI LIC. (MONT. CO)
Applicants for taxicab license in Montgomery County
Criminal Procedure Article, § 10-234
√
√
Employees of the Commissioner of Financial
Regulation
Financial Institutions, §2-104
√
√
Applicants to practice Psychology
Health Occupations, §18-302.1
√
√
Massage establishment, pawnbroker, or second hand
dealer establishment and taxi cab licenses- Howard
County
Criminal Procedure Article, §10-233.1
√
√
11
Applicant Categories
Authority
Conviction
Non-conviction
NOTM
(updated criminal
history)
TAXI LIC (CITY OF FREDERICK)
Taxi Driver Licenses- City of Frederick
Criminal Procedure Article, §10-232.1
√
√
TAXI LIC (TOWN OF OCEAN CITY)
Taxi Cab Driver Licenses- Town of Ocean City
Criminal Procedure Article, §10-234.1
√
√
SPECIAL POLICE
Special Police Officer
Public Safety Article, §§ 3-304 through
3-316
√
√
Wholesale Distributor of prescription drugs or devices
Health Occupation Article, §12-6C-05
√
√
AUTOMATED PURCHASING MACHINES
Applicants for a license to do business as a buyer of
personal property by means of an automated
purchasing machine.
Business Regulation Article, §20-304
√
√
√
Applicants for a State lottery retailer license or an
applicant seeking a change of ownership or renewal of
a license
State Government Article, §9-112.1
√
√
√
Applicants for a real estate appraisal license
Business Occupations and Professions
Article, §16-505
√
√
Applicants for physician, physician assistants and allied
health practitioners
Initial, Renewal and Reinstatement of Licenses
Health Occupations Article, §14-308.1
√
√
√
Applicants for residential child and youth care
practitioners
Health Occupations Article, §§20-303,
20-310, 20-311,
√
√
Applicants for morticians and funeral directors
Health Occupations Article, §7-301.1
12
Applicant Categories
Authority
Conviction
Non-conviction
NOTM
(updated criminal
history)
√
√
Current and Prospective Government Employees
Current or prospective employees in Carroll County
Criminal Procedure Article, §10-232
√
√
Prospective employees in Washington County
Criminal Procedure Article, § 10-235
√
√
Prospective employees in Prince George’s County
Criminal Procedure Article, § 10-236
√
√
Prospective employees in Howard County
Criminal Procedure Article, § 10-233
√
√
Prospective employees or volunteers in Baltimore
County
Criminal Procedure Article, §10-231.1
√
√
Applicants for government employment of the
Maryland Department of Transportation
Transportation Article, §2-103.4
√
√
Current or prospective employees in Anne Arundel
County
Criminal Procedure Article, §10-231
√
√
Current or prospective employees in Wicomico County
Criminal Procedure Article, §10-236.1
√
√
Current or prospective employees in Maryland State
Government
State Personnel and Pensions Article,
§7-103
√
√
Security and Public Safety
SECURITY GUARD AG. LIC/EMP
Security guard agency licensees and guards
Business Occupations and Professions
Article, §§ 19-101—19-701
√
√
FIREFIGHTER, RESCUE OR EMT
Applicants for volunteer, career firefighter, rescue
Public Safety Article, § 6-306
√
√
13
Applicant Categories
Authority
Conviction
Non-conviction
NOTM
(updated criminal
history)
squad members and paramedics
(arrests only)
FIREARM DEALER
Applicants for firearm dealer’s license
Public Safety Article, § 5-108
√
√
HANDGUN PERMIT
Applicants for handgun permits
Public Safety Article, § 5-305
√
√
HANDGUN QUALIFICATION LICENSE
Applications for handgun qualification licenses
Public Safety Article, §5-117.1
√
√
√
EXPLOSIVES/BLASTER
Licensing for explosives and blasting permits
Public Safety Article, §§ 11-106
√
√
SECURITY SYS. AG. LIC/TECH
Security systems technicians
Business Occupations and Professions
Article, §§ 18-101—18-701 and 18-3A
√
√
HOME DETENTION
Private home detention monitoring agencies and
employees/monitors
Business Occupations and Professions
Article, §§ 20-101—20-701
√
(felony only)
√
PRIVATE DETECTIVE
Applicants for private detective agency license and an
employee of, or an applicant for employment with, a
private detective agency
Business Occupations and Professions
Article, §§ 13-101—13-801
√
√
14
Applicant Categories
Authority
Conviction
Non-conviction
NOTM
(updated criminal
history)
CDL/HAZMAT End.
Commercial Driver’s License - Hazardous Materials
Transportation Article § 16-815
√
√
√
Maryland Liquor Licensees
LIQ
Current counties included under this law are: Anne
Arundel, Calvert, Caroline, Carroll, Cecil, Charles,
Dorchester, Frederick, Garrett, Harford, Howard, Kent,
Montgomery, Prince George’s, Somerset, St. Mary’s,
Talbot, Washington , Worcester and Wicomico
Alcoholic Beverages Law Article 2B,
§10-103
√
√
√
Baltimore City
Alcoholic Beverages Law Article 2B, §10-
103
√
√
√
15
f. The Service Agency: Information Technology and
Communications Division of the Department of Public
Safety and Correctional Services
The Information Technology and Communications Division
(ITCD) in the Department provides three primary, behind-the-
scenes areas of service delivery:
Technology and information services that support the
internal business of the Department’s operational and
support agencies and divisions;
Technology and information services that support
State and local criminal justice agencies; and
Management and operations of the CJIS Central
Repository.
ITCD maintains the infrastructure that allows Maryland’s
criminal justice agencies to access national systems, such as
the FBI’s National Crime Information Center (NCIC). To
support these technologies, ITCD manages one of the State’s
largest data centers. ITCD also provides major application
suites (analysis, coding, quality assurance and operation), the
underlying technology infrastructure (hardware, software,
telecommunications, help desk), and the security umbrella
and general administration of the systems supplied to the
Department and criminal justice agencies in the State. For the
CJIS Central Repository, ITCD provides and maintains
specialized hardware and software to enable fingerprint
storage and matching functions and supports certain
applications for its business processes.
ITCD has marked significant progress in each of the three
major focus areas for technology investments.
First, ITCD continues its efforts to stabilize its legacy systems,
provide bridging mechanisms, and re-engineer departmental
information technology systems and infrastructure. Second,
the majority of ongoing major projects is targeted at the
provision of services to the Statewide and national criminal
justice efforts and is in support of Maryland criminal justice
information interoperability. Finally, progress continues in
making needed improvements in the underlying support
systems of the CJIS-CR and, more dramatically, for the
programmatic and operational aspects of that unit in its
service delivery.
Underlying these accomplishments are concerted efforts to
address data quality/delivery issues from three broad
perspectives: (1) internal operational/management issues; (2)
technological issues; and (3) policy and compliance issues.
The first has led to the development of significant audit and
benchmark initiatives that reflect an attention to
accountability and performance measurements. The second
has placed technology in the service of customer needs for
increased accuracy and timeliness, e.g., improved
fingerprint/record exchanges with the FBI. The third is a
perspective that informs the other two; that is, as technology
reaches new capabilities and management seeks new
responses, appropriate support systems (e.g., policies,
legislation, and practices) must be developed and
implemented to safeguard and maximize the processes.
Of further note regarding ITCD’s role in criminal justice
records is the fact that Maryland is one of thirteen states in
which designated control over criminal justice systems is
bifurcated. The bifurcation was created in 1994, when the
Maryland State Police, until that time a part of the
Department of Public Safety and Correctional Services, was
reorganized as the Department of Maryland State Police. As a
16
consequence, the Department of Public Safety and
Correctional Services (via ITCD) retained administrative
control over the CJIS-CR designated by the FBI as the State
Identification Bureau. The Maryland Department of State
Police (MSP), on the other hand, is designated by the FBI as
the CJIS Systems Agency for access to the FBI’s National Crime
Information Center (NCIC). It also controls authorized access
to the National Law Enforcement Telecommunications System
(NLETS), the Maryland Interagency Law Enforcement System
(MILES) and the Maryland Electronic Telecommunications and
Enforcement Resource System (METERS).
National access is provided to the FBI’s Interstate
Identification Index (III), the FBI’s National Crime
Information Center (NCIC), and the International
Justice and Public Safety Network (NLETS).
Equally important access at the State level is provided
to registration and driver’s license information from
the Maryland Motor Vehicle Administration (MVA),
CJIS Central Repository criminal history records, and
Maryland’s “hot files” (wanted persons, civil warrants,
ex parte and protective orders).
2. SYSTEMS OF USE
OCMS. The Offender Case Management system encompasses
four modules: Booking, Correction, Community and the
Maryland Parole Commission. OCMS eliminates the
disconnect of current stove-piped information systems and
creates a single integrated system that can be used by all of
the agencies with offender management responsibilities.
OCMS creates the ability to store critical and easily accessible
data on every offender in the DPSCS system. The Booking
Module was deployed to the Baltimore Central Booking and
Intake Center on November 14, 2010, and in the jurisdictions
of Frederick, Harford, Howard, St. Mary’s and Wicomico
during the second quarter of 2011. In December 2012, the
Community Supervision Module was deployed, followed by
the Citation Module in January 2013. The Maryland Parole
Commission Module was deployed in April 2013, and the
Correction Module will be deployed in November 2013. All of
these above mentioned modules are currently used by DPSCS
employees and other agencies as their system of records.
NETWORK LIVESCAN. The Network Livescan (Livescan)
equipment provides the ability to collect and transmit
electronic fingerprint images from remote locations to MAFIS
at the Central Repository. Livescans support Hazmat,
criminal, and applicant processing. The Hazmat Commercial
Driver’s License (CDL) application is used to perform the
required background checks on applicants for commercial
driver’s licenses to transport hazardous materials. Criminal
processing occurs at the criminal justice facilities and is used
to assist in the rapid identification and comparison of
fingerprints to national criminal databases during intake
processing. Fingerprints of applicants for various
employment and licensure reasons are processed and
compared to the electronic criminal database in the applicant
Livescans. Currently, there are 419 Livescan machines
installed throughout the State. This number is composed of
238 Applicant Livescans including 5 Hazmat Livescans, 72
criminal processing Livescans, and 108 Livescans that process
both criminal and applicant transactions. The use of this
equipment and applications supports the goal of helping to
keep Maryland communities safe. The objective of the CJIS-
CR to have records that demonstrate a 90% rate of accuracy,
95% timeliness and 95% completeness in annual audits by
providing for rapid identification of offenders is also
achieved. Collectively, OCMS and Network Livescan allow the
17
Central Repository to have 99% of the State’s criminal arrest
events be submitted electronically (see Figure 6).
Figure 6
Criminal Fingerprint Volume – CY 2014
METERS/NCIC. The Maryland Electronic Telecommunications
and Enforcement Resource System (METERS) is the Windows-
based system that allows authenticated users to access
Maryland’s warrant and protective order files as well as MVA
files. The MVA query also checks Maryland Sex Offender file
and Watch Your Car entries. Additionally, METERS allows
users to access all NCIC HotFiles, including Warrant Files,
Protective Order Files, Stolen Vehicle and Tag files, Stolen
Article Files, Missing Persons, Unidentified Persons, Violent
Persons, Gangs and suspected Terrorists, and computerized
criminal history. METERS also allows users to conduct
inquiries into out-of-state motor vehicle records, Interpol
HotFiles, and the Canadian Criminal History and HotFiles. The
system supports the entire core/priority mission functions
performed by all Criminal Justice Agencies in the State. A new
Open-Fox message switch for METERS was installed on
February 2014. Several enhancements were made so that
METERS users can now access NICS for the Disposition of
Firearms, and Disabled parking Placards, and Moped and
scooter owner information from Maryland Motor Vehicles
(MVA). The METERS application is currently being updated to
the latest software release (version 5.2) and the servers are
being updated from Windows 2003 to Windows 2008. The
rollout is scheduled to begin late December 2015
MAFIS. The Maryland Automated Fingerprint Identification
System (MAFIS) provides automated fingerprint identification
for criminal processing. The identification system can also be
used in the process of performing applicant background
checks. The system is also utilized by local agencies for the
purpose of criminal investigation. The current identification
system was implemented in October 2008. In addition to
enhancing the accuracy, and reducing the response time for
identification, the new MAFIS has provided additional tools.
These tools include FastID (quick “two finger” ID) for law
enforcement and DPSCS, interfacing Livescans with the
Maryland Image Repository System (MIRS), and an electronic
WebArchive for retrieving fingerprint cards.
3. CRIMINAL JUSTICE INFORMATION ADVISORY
BOARD
Mission and Membership
Organized in 1976, the 25 member Criminal Justice
Information Advisory Board (CJIAB) advises the Secretary of
Public Safety and Correctional Services and Chief Judge of the
Court of Appeals on the Criminal Justice Information System
(CJIS). Each member is appointed for a term of three years.
Appendix IV identifies the CJIAB members. The Board meets
quarterly to obtain regular reports on the status of CJIS
Central Repository activities and other developments related
99%
1%
ABS & NLS
Manual
18
to criminal history record information and interoperability
generally.
The duties of the CJIAB are to:
Advise the Secretary, the Court of Appeals, and the
Chief Judge of the Court of Appeals on the
development, operation, and maintenance of the CJIS
Central Repository;
Propose and recommend regulations to the Secretary
necessary to develop, operate, and maintain the CJIS
Central Repository;
Propose and recommend rules, in conjunction with the
Standing Committee on Rules of Practice and
Procedure of the Court of Appeals, to the Court of
Appeals and the Chief Judge of the Court of Appeals
necessary to develop, operate, and maintain the CJIS
Central Repository;
Monitor the operation of the CJIS Central Repository;
Recommend procedures and methods for criminal
history record information to be used in the research,
evaluation, and statistical analysis of criminal activity;
and any legislation necessary to implement, operate,
and maintain the CJIS Central Repository; and
Submit a yearly report on interoperability.
4. MARYLAND’S CJRI MASTER PLAN
Maryland’s Criminal Justice Records Improvement goals have
been approved by the Criminal Justice Information Advisory
Board:
I. Optimal Accuracy and Completeness of Criminal
History Data
II. Full Automation of All Criminal History and
Fingerprint Cards
III. Optimal Timeliness of Criminal History
Reporting
IV. Full Cooperation with Federal Initiatives (e.g.,
NICS, III, NFF)
V. Optimal Overall Customer Services
These goals are also consistent with the Department’s
Managing for Results goals.
Many of the projects listed in this Master Plan directly serve
the criminal justice and non-criminal justice customer bases of
the CJIS Central Repository. They include, for example, plans
for:
The enhancement and technology refreshment of the
systems that provide real-time fingerprint-based
identification of offenders and collection of
information to support the internal business processes
of the CJIS Central Repository;
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Information retrieval mechanisms so the public can
inquire as to the status of applicant checks; and
The distributed use of remote fingerprint stations to
capture data statewide in a convenient manner that
also will improve the overall quality of fingerprint
information and increase the ability of the systems to
identify criminals.
There are other projects, however, that reflect the service
obligations of ITCD while also addressing criminal justice
record issues.
In developing and prioritizing the components of this plan, a
number of considerations were reviewed, including:
Business impact(s) and dependencies;
Legislative/regulatory compliance;
User benefits and number of users;
Optional benefits;
Federal initiatives; and
Audit findings.
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5. PROJECT DETAIL LIST
Goal I: Optimal Accuracy and Completeness of Criminal History Data
PROJECT NAME/Number
I-4 - RAP Sheet Linkage Project
Problem Description
Criminal Procedure Article, § 10-215 of the Annotated Code of Maryland, identifies the “reportable events”
that all criminal justice agencies are required to report to the CJIS-CR to become part of the State RAP
Sheet. These reportable events must be linked together by the use of a Tracking Number and/or Court Case
number in order to provide for the chronological criminal history of an offender. Absent the proper use of the
tracking number and other internal linking requirements, reported data would not appear on an offender’s
RAP Sheet.
Project Cost
Current ITCD resources as needed.
Current status (implementation
strategy, including timeframe
and milestones)
Estimated timeframe: 2012 Q3 – 2015 Q4
Court Reporting data validation reports have been programmed and are being tested. The editing and check
digit routines in the Tracking Number have been validated across systems. Work is progressing to make the
Tracking Number a mandatory field in all systems. The Tracking Number and/or Court Case number has been
designated as a mandatory field in OCMS; all systems are now using the same Tracking Number check digit
and edit routines.
Milestones:
Tracking Number fields mandatory on all systems - COMPLETED
Exceptions worked through appropriate agency representatives
Improvement of the tracking number linkage
Improvement of the circuit court data and appeals court data in ADR
Improvement of reportable events in the RAP Sheet
Need CJIS codes from the courts- Currently receive from District, need to receive
codes from the Circuit and Appellate Courts – (A formal request will be made to the AOC.)
Circuit Court and appellate court tracking numbers – COMPLETED
Build and insert a programming edit to reject incoming court disposition records that do not contain a
Tracking Number
Discuss Court-Ordered Fingerprinting with AOC, especially as it pertains to Warrants and Indictments
that may not have an associated initial arrest event in criminal history- COMPLETED
20 of 24 jurisdictions are submitting detention center intakes fingerprint cards via live-scan. CJIS-CR
continues to work with the remaining two jurisdictions to bring them compliant with the requirement
to fingerprint intakes
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PROJECT NAME/Number
I-4 - RAP Sheet Linkage Project
Discussion will begin with the jurisdictions to bring all jurisdictions in to compliance
Measurements to achieve
Accuracy and completeness of criminal history data
Timeliness of criminal history reporting
Overall customer service
PROJECT NAME/Number
I-12 – ADR/CCH System Replacement
Problem Description
The current CCH system was written utilizing older technology (mainframe and online CICS transactions), has
many years of undocumented changes, and is based on an IMS hierarchical database.
Project History
The existing computerized criminal history (CCH) database is outdated, and contains little supporting
documentation. Action to study how best to update or replace this CCH application was completed and a
requirements document was prepared. This work will need to be revised once the new MAFIS is implemented.
With the implementation of a new MAFIS system in 2008, the need for an ADR/CCH support system is
imperative. Funding constraints have prevented any action to move this project forward.
Project Cost
Requirements Documentation - $195,848.
Grant / State funding
availability
TBD
Current status (implementation
strategy, including timeframe
and milestones)
Phase I of the Ident/Index and ADR Mainframe Systems replacement project is due 12/31/2015
Measurements to achieve
Accuracy and completeness of criminal history data
Timeliness of criminal history reporting
Overall customer service
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Goal 2: Full Automation of All Criminal History and Fingerprint Cards
PROJECT NAME/Number
II-1 – Web-Enabled CJIS Automation and Customer Services
Problem Description
Information and services supplied by CJIS-CR are currently available only in-person, by mail, by telephone and,
to a limited extent, on the Internet. This project would extend services to create a true “eGov” environment
with online information exchange and payment options.
Project Cost
$400,000
Current status (implementation
strategy, including timeframe
and milestones)
Estimated Timeframe: To be Determined
This project will provide CJIS-CR customers with the Internet (web-based) capability to access services
information, applications, forms, surveys, etc. This initiative improves customer service, supports the
Maryland’s eGovernment (“eGov”) initiative, and also provides a new means of online communication for the
CJIS-CR.
Strategy:
CJIS-CR information to be readily available to customer via the internet
Shorten phone call duration by Customer Service Center (CSC) educating customers to access
materials online
Reduce customer call volume
Design and develop to capture the user demographic information
Design and develop an online payment process
Conduct market research for the credit card payment process
Procure the software product
Integrate the software with the payment system
Design and develop fingerprint status checking
Design the storefront kiosk process
Install a storefront kiosk
In January of 2008, a conceptual design document was completed. The document, titled Livescan/Cardscan
Functionality Separation Technical Interface, outlined plans for a web-based system that would collect
customer information and payment before an individual would ever report to a Livescan location.
Measurements to achieve
Reduce phone calls received by Customer Service Center (CSC)
Improved customer satisfaction by rapid access to necessary applications accessible via the DPSCS
web page
Shorter phone call duration by CSC educating customers to access materials online
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Reduce demographic errors by CJIS-CR staff do to legible type from online forms submitted by
customers
Goal 3: Optimal Timeliness of Criminal History Reporting
PROJECT NAME/Number
III-2- Sex Offender Kiosk Program
Problem Description
There are currently over 8,000 registered sex offenders in Maryland. Most of these offenders must register
with local law enforcement units four times each year creating a tremendous burden on registration agencies.
By using kiosks adapted for the registration of sex offenders, registration can be completed by the offender
through a self-driven check-on process.
Project Cost
$200,000 programming (ITCD operating budget)
$200,000 equipment (SORNA Grant)
$400,000
Grant / State funding
availability
An application for funding from SORNA has been submitted to cover equipment costs. These grants are
typically awarded in September of each year.
Current status (implementation
strategy, including timeframe
and milestones)
Requirements documents have been prepared
Programming is on hold until the beginning of FY2014
PROJECT NAME/Number
III-3- Expungement RWOC Phase II
Problem Description
Electronic Court Orders transmitted to CJIS-CR through the MQ Series. They follow the same path as an
RWOC today as any error records are managed by the old manual process.
Project Cost
Grant / State funding
availability
Current status
(implementation strategy,
including timeframe and
milestones)
This project is awaiting judicial support post the MDEC project roll out. The goal is to further automate the
expungement process between the Judiciary and Central Repository.
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Goal 4: Full Cooperation with Federal Initiatives
PROJECT NAME/Number
IV-7- NDEX- The Law Enforcement National Data Exchange
Project
N-DEX is a powerful automated investigative tool that provides law enforcement agencies with the ability to
search, link, analyze, and share incident/case reports, arrest, bookings and incarceration data, and
parole/probation data on a national basis to a degree never before possible. The federal program has
investigative, tactical and strategic uses. It is a move toward national information sharing with expanded
information access and sharing at local, state, tribal, federal, regional, and national levels to enhance
stakeholder’s ability to combat crime and terrorism.
It has been determined that for Phase I, Maryland will share arrest data, sex offender data, and gang records
with N-Dex.
Project Cost
TBD
Resources are needed to put the data in the correct format.
Grant / State funding
availability
NONE
Current status (implementation
strategy, including timeframe
and milestones)
Estimated time frame: 2012 Q1- 2015 Q4
Application and Memorandum of Understanding to be signed for participation - COMPLETED
Identification and Map incident/case data elements to the N-Dex information exchange package
documentation (IEPD) - COMPLETED
Network connectivity through an existing CJIS WAN or connect over the Law Enforcement Online
(LEO) to be obtained
Identification of roles and responsibilities between MSP and DPSCS
SOR data and DOC –- future plan
Ongoing data maintenance resources
Measurements to achieve
Interoperability of criminal history data sharing nationally
Availability of timely data at critical LLE decision stages
PROJECT NAME/Number
IV-8 - The Patient Protection and Affordable Care Act- Implementation
Project
Section 6201 of the Patent Protection and Affordable Care Act (ACA) establishes a nationwide program to
identify efficient, effective and economical procedures for long term care facilities and providers to conduct
background checks on a statewide basis on all prospective direct patient access employees. The Central
Repository must work with the Maryland Department of Health and Mental Hygiene (DHMH) to: (1) develop
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PROJECT NAME/Number
IV-8 - The Patient Protection and Affordable Care Act- Implementation
infrastructure for electronic submission of fingerprints; and (2) consolidate all relevant information to allow a
single portal for employers to use to verify employee eligibility for employment.
DHMH is responsible for implementing certain provisions of the Patient Protection and Affordable Care Act.
One of the requirements is the establishment of a long-term care facility program. The employees of these
facilities will have direct patient care access and as a result will need to be subjected to criminal history record
information background checks. DHMH seeks to implement a national background check process in an effort
to eliminate the redundancy of background checks.
DPSCS and DHMH will cooperatively ensure the implementation of this provision at the State and National
Level.
DPSCS will be streamlining the background check process and future notification of arrest services (RAP Back).
Project Cost
TBD
Grant / State funding
availability
Grant funding was awarded to DHMH and certain CJIS requests are contained within.
The Centers for Medicare and Medicaid Services (CMS) will award three-to-one matching grant funds. DHMH
is the grantee for this funding program. Maryland has been awarded the grant.
Current status (implementation
strategy, including timeframe
and milestones)
Estimated time frame: 2013 Q1- 2016 Q4
Initial meetings have occurred between the two agencies and CMS has been hosting the forward planning of
this project.
CJIS currently has a network for fingerprinting facilities for fingerprinting and a secure method of returning
information to users. The primary for CJIS will be the integration of the federal Rap Back Program into this
initiative. Final specifications for the Rap Back Program will be published in the summer of 2013. This
program will be available mid-year 2014. Part of this project is to integrate the fingerprinting process and the
rap back process for this vulnerable population group.
Measurements to achieve
A successful streamlined background check process for both DHMH and DPSCS
Full participation in the National Background Check Program (NBCP)
PROJECT NAME/Number
IV-9 - ADR/Disposition Recovery Project
Problem Description
Throughout this project, as dispositions are recovered and updated in CJIS Criminal History databases, the
subject’s total arrest record is compared with the FBI’s NCIC record for the subject to determine if Maryland
can “regain” ownership of the record. Each record successfully claimed reduces the number of Maryland
26
PROJECT NAME/Number
IV-9 - ADR/Disposition Recovery Project
records which the FBI maintains control over.
Project Cost
$218,000.00
Current status (implementation
strategy, including timeframe
and milestones)
Estimated timeframe: 2012 Q1 – 2015 Q4
The contractual project team was terminated in March 2011 in favor of a Third-Party contract to accomplish
the missing disposition research. Inquiries, Inc. of Easton, Maryland, was contracted to research and find
dispositions for 10,000 arrests. Inquiries, Inc. completed the 10,000 records as of June 30, 2010. The current
contract was modified to increase the number of dispositions researched and resolved to almost 11,500.
Another part of this project involves the assistance of the Administrative Office of the Courts (AOC). The CJIS
Central Repository provided the AOC with a list of approximately 200,000 arrests without matching
dispositions. The AOC was able to identify approximately 50,000 dispositions to those arrests. Working with
an NCHIP funded data programmer, the CJIS-CR prepared an automated process to move those 50,000
dispositions into the database and match them to the appropriate arrest events.
DPSCS contracted with a Third-party vendor to conduct research and resolve approximately 11,200 missing
dispositions using FY2010 NCHIP funding. To date, this project is 90% complete. This portion of the project
was successfully completed on September 30, 2011.
With FY 2012 NCHIP grant funding, DPSCS contracted with a Third-party vendor to conduct research and
resolve an additional 11,690 missing dispositions. The Maryland Board of Public Works (BPW) approved a
funding modification that increased the total FY2012 NCHIP funding by $52,476 and approved adding
$100,000 in State General Funds to this project. The new total FY2012 funding for this project was $342,476
which will fund the research and completion of a total of 18,025 records. This portion of the project is on track
to be successfully completed by September 30, 2013.
DPSCS received and implemented the FY2013 NCHIP grant in the amount of $222,205 to complete an
additional 11,695 disposition research records. After BPW approval of the contract modification, DPSCS
contracted with the same Third-party vendor to conduct the research and resolve 11,695 missing dispositions
by the end of September 2014.
The FY 2014 NCHIP federal grant was successfully completed in February 2014 with the Third-party vendor
recovering 10,000 court dispositions.
DPSCS was awarded a grant from the Governor’s Office of Crime Control and Prevention in the amount of
27
PROJECT NAME/Number
IV-9 - ADR/Disposition Recovery Project
$380,000 for 20,000 dispositions to be recovered. This grant was completed in October 2014.
The grant that was awarded from National Center for State Courts had a balance of $11,970. The balance was
used with the vendor Inquiries, Inc. to recover 630 records for missing dispositions.
The FY 2015 NCHIP grant was awarded for $171,000 with $19,000 State matching funds (total of $190,000) for
the Third-party vendor to recover 19,000 court dispositions. CJIS-CR has recovered over half of the missing
dispositions. This grant will be successfully completed by its target end date in March 2016.
Currently, the FY NCHIP 2016 is pending approval.
Measurements to achieve
Increased complete arrest cycles in the Criminal History Central Repository
Contractor review of 20,000 disposition records with a 90% resolution (or 18,000 arrest-disposition
record updates) in a 12-month timeframe from 10/1/2013-9/30/2014
PROJECT NAME/Number
IV-10- NICS Improvement Amendments Act of 2007
Problem Description
Federal Public Law 110-180 under which the Attorney General established the National Instant Criminal
Background Check System (NICS), was signed into law by President Bush on January 8, 2008. This law
amended the Brady Handgun Violence Prevention Act of 1993 (Pub L. 103-159). The Brady Act established in
1993, requires Federal firearms Licensees (FFLs) to contact the National Instant Criminal Background Check
System before transferring a firearm to an unlicensed person for information on whether the proposed
transferee is prohibited from receiving or possessing a firearm under state or federal laws. Certain
requirements were spelled out in the law that required work on Maryland’s part.
1. The state must provide a “reasonable estimate” of records within certain areas of the state and achieve
a percentage of compliance related to those records be accessible to the FBI for the fitness
determination.
2. A state must certify a program that allows for persons adjudicated a mental defective or committed to a
mental health institution to obtain relief from the firearms disability imposed by the law as a result of
such adjudication or commitment. This has been submitted to ATF for approval and final decision is
pending.
Project Cost
Over $1,000,000
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PROJECT NAME/Number
IV-10- NICS Improvement Amendments Act of 2007
Grant/State funding availability
General Funds as well as NCHIP grants and NARIP grants have been requested to aid in full compliance.
General Funds by FY
TBD
Current status (implementation
strategy, including timeframe
and milestones)
Estimated time frame: 2012 Q1- 2015 Q4
Initial NCHIP grant money was used to help create a portal for record communication between Office of
Administrative Hearings, DHMH, AOC and the CJIS-CR so that the CJIS-CR could be the conduit to allow records
to flow over to the FBI NICS. Legal issues prohibited forward movement of this project. Since the passage of
the Maryland Firearms Safety Act of 2013, the project will be moving forward and the guardianship records
will be electronically sent to the FBI NICS.
Milestones:
All record reporting has met the mandatory compliance percentage through the 2012 year submission.
With internal work between the AOC and the CJIS-CR, better record syncing numbers have been made
available, and identification allowing the CJIS-CR to add records into its database making complete
records available for all of the criminal history users statewide.
2009 – 47.76%
2010 – 60.33%
2011 – 72.7%
2012 – 98.3%
The CJIS-CR is working on providing disposition data to the FBI on all non-NFF records so that information can
be shared. The CJIS-CR is also determining how to continue to push the record compliance closer to meet the
new target of 80%. – COMPLETED
As of January 2015, CJIS has completed a final working version of the NICS Record Improvement plan. This
plan was presented to the Criminal Justice Advisory Board in April 2015. Currently CJIS-CR has used this report
to submit for several grants which will assist Maryland with updating its records.
Measurements to achieve
To maintain compliance with the FBI for accessibility of records for NICS fitness determination.
PROJECT NAME/Number
IV-12- SEARCH - Warrant and Disposition Management
29
PROJECT NAME/Number
IV-12- SEARCH - Warrant and Disposition Management
Problem Description
The Maryland Department of Public Safety and Criminal Justice Services in collaboration with the Maryland
Administrative Office of the Courts (AOC) strives to improve criminal disposition reporting by developing a
process to correct errors in reporting court dispositions to the Central Repository, thus reducing the number
of cases without dispositions. It is believed that a large portion of data errors or tracking number
inconsistencies, and other demographic data shared via the MQ series feed from the court case knowledge
file exacerbate the existing problem of missing and incomplete data. This problematic issue can be easily
resolved with “real time” rejection notice back to AOC. The AOC still has access to the case files and could
correct any data entry errors and resubmit the corrected data expeditiously to the Central Repository.
Project Cost
Total project cost is not to exceed $ 96,800.00.
Grant/State funding availability
Grant Funds will be reimbursed as a fixed cost per completion of each of the delineated milestones:
Phase 1: Project Initiation and Design
Phase 2: Project Implementation
Project Evaluation
General Funds by FY
Completion Phase 1 and Deliverables: $40,000.00
Completion Phase 2 and Deliverables: $40,000.00
Completion Phase 3 and Deliverables: $16,800.00
Current status (implementation
strategy, including timeframe
and milestones)
Estimated Time Frame; Project Close Out: 2013 Q3 – 2014 Q1
The Maryland Criminal Justice Information System-CR will contract with a Data Programmer to develop a
database program that will search for and create an error message process from the Maryland’s CCH database
to the Courts for which there are no associated arrest to submitted dispositions. The error message will be
sent to and reviewed by the Maryland Judiciary through the Administrative Office of Courts on a “real time”
basis. Corrections will be made to the cases identified in the message. Records will be updated where
possible and returned to the Central Repository.
Complete MOU with one court for pilot error report program and feedback- COMPLETED
Contract for Data Programmer Services - COMPLETED
Establish Performance measures for project- COMPLETED
Design error report program and feedback protocol- COMPLETED
Design protocol to expand error reporting and feedback from single court pilot site to full statewide
implementation- COMPLETED
Complete programming of error report- COMPLETED
30
PROJECT NAME/Number
IV-12- SEARCH - Warrant and Disposition Management
Test error reporting and feedback with court - COMPLETED
Project Evaluation to include: status of statewide implementation; to include assistance from NCSC
regarding NIEM and GRA conformance in future information sharing initiatives; performance
measures update; and methodology regarding future performance measurement- COMPLETED
Project Close-out- COMPLETED
Measurements to achieve
Demonstrate an improved record closure rate on the records we error back to the courts-
COMPLETED
Expand error reporting and feedback from pilot court sites to full statewide implementation-
COMPLETED
Improve Maryland CCH so dispositions matching is increased in comparison to previous years
PROJECT NAME/Number
IV-13- NICS Act Record Improvement Program (NARIP) For States and State Court Systems – Missing
Disposition Recovery Project
Problem Description
The Missing Disposition Recovery Project continues the disposition research funded by previous federal
awards. The Information Technology and Communications Division staff provided a base report to the
Criminal Justice Information System (CJIS) Data Integrity Unit listing 100,000 cases of arrests without
dispositions. Each arrest event will be researched and, where possible, the criminal history database will be
updated with the disposition or arrest information resulting in a more complete criminal history record.
The contractor shall be responsible for conducting and documenting a full, complete and accurate processing
and resolution of each and every individual Date of Arrest (DOA) event, enumerating those reports requiring
correction and the nature of the correction required so as to allow Maryland to assume full ownership of the
criminal file now maintained by the FBI.
The contractor will take the following steps to ensure due diligence:
Ensure all records expunged or remanded to juvenile status are documented for subsequent removal
from the FBI record;
Insure the documentation for subsequent updating of all missing arrests and dispositions on the
Maryland record; and
31
PROJECT NAME/Number
IV-13- NICS Act Record Improvement Program (NARIP) For States and State Court Systems – Missing
Disposition Recovery Project
Query Maryland State Achieves and the Maryland District and Circuit Courts for disposition
information, documenting same for subsequent updating of the Maryland record.
The contractor shall hire fully trained and credentialed staffing subject to a full and complete Federal and
State criminal background check. Qualified staffing will possess no less than three (3) years’ experience in
analyzing criminal justice information and researching relevant primary source materials to document
recommended decisions serving to promote an accurate and complete updating of criminal history record
information.
The Contractor shall be a fully accredited and operating FBI channeling agent capable of assessing and
manipulating FBI-maintained criminal history record information, fingerprint, and other records and
information.
Project Cost
The project requires the services of one vendor to perform 20,000 arrest disposition record checks at
the cost of $19/per check for a total of $380,000.
DPSCS through the FY 2014 NARIP grant for recovering missing dispositions was awarded $190,000
federal dollars which equaled $19/per check for a total of 19,000 records.
Grant/State funding availability
Currently, the grant is pending award for 2013.
Current status (implementation
strategy, including timeframe
and milestones)
CJIS-CR will contract with a competitive external vendor to provide arrest disposition recovery services so as
to allow the State of Maryland to assume full ownership of criminal files now maintained by the Federal
Bureau of Investigation. The awarded vendor will perform the following tasks:
1. Comprehensively research and evaluate 20,000 open disposition records, matching arrest information to
dispositions using various data bases and resources so as to obtain dispositions missing in the Maryland
Criminal Justice Information System;
2. Identify arrests predating Maryland’s status as a “single source state” for the submission of arrests to the
FBI;
3. Flag arrests from the FBI-maintained criminal history data base not found on the Maryland RAP sheet; and
4. Conduct an all-encompassing research of dispositions, in keeping with the CJIS-CR commitment to a
continuous quality improvement of the criminal history record information administered and maintained
under its stewardship.
Measurements to achieve
TBD
32
PROJECT NAME/Number
IV-15- NICS Act Record Improvement Program (NARIP) For States and State Court Systems – Maryland State
Police Gun Licensing Division Database Automation
Problem Description
This project represents an on-going venture between the Maryland Department of Public Safety and
Correctional Services and the Maryland State Police, designed to be implemented at the MSP Licensing
Division over several phases. Phase I, II and III have been funded in previous years through the NCHIP grant
process.
To implement Phase IV, additional funding is requested which will provide for upgrades and replacement of
existing hardware, training and programming enhancements to create a flagging process. These upgrades,
replacements of equipment and training will enable the Licensing Division to enhance and streamline work
flow, and minimize the human resource costs of manual data retrieval. To comply with Homeland Security
initiatives, the enhancements will aid in the identification of persons trying to abuse the State of Maryland
Firearm Regulations.
Project Cost
$298,000
Grant/State funding availability
Grant is pending award.
Current status (implementation
strategy, including timeframe
and milestones)
Phase I: The Maryland State Police worked in cooperation with the Information Technology and
Communication Division (ITCD) of the Department of Public Safety and Correctional Services to create a gun
registration system to keep pace with the new demands placed upon the Licensing Division. The Maryland
State Police began to develop an Applications Tracking System (ATS) using a network of desktop computers.
When legislative mandates reduced time lines for investigation and insurance of licenses, the ATS was moved
into early production to improve work efficiency.
The Phase I grant was to fund those items which were not anticipated, but became apparent when the
volume of registration requests far exceeded the capacity of the systems and the personnel. The personnel
issue was addressed by replacing some personnel and authorizing overtime. Funding for the Maryland State
Police, with the Department of Public Safety and Correctional Services as the pass-through agency,
accomplished the following:
1. Instituted a "HOLD" status for gun registration, permitting the use of ATS for tracking
these applications to completion;
2. Created several management views of the data, allowing the Licensing Division
supervisors to monitor and control progress and assure that late applications are detected and
finished with priority;
3. Completed user documentation and training necessary for the staff to efficiently operate the new
33
PROJECT NAME/Number
IV-15- NICS Act Record Improvement Program (NARIP) For States and State Court Systems – Maryland State
Police Gun Licensing Division Database Automation
system; and
4. Expanded the Security Guard processing function to accommodate the expanded workload expected
in this area at the end of the year.
To improve the gun registration process, ITCD, which addresses the mainframe issues for the Department of
Public Safety and Correctional Services, identified and achieved the following expected outcomes from grant
funding:
1. The mainframe computer provided the database for gun registration applicants with a
single entry. Repeated entry of information will not be necessary.
2. Enhancements to existing computer screens and new screen development allowed faster processing
and collection of information.
3. A link from the mainframe to the PC was developed.
4. Reports which were not previously available are now available from the database. There was no
duplication of reports between the PC or mainframe systems.
Phase II: To add additional functionality to the ATS system, a contract to complete the work was awarded to a
vendor, Keane, in January 2003. Tasks accomplished in Phase II were as follows:
1. Established a queue manager, using the MQ Series messaging on the Domino server to receive
messages from the DB2 Out queue for additions, modifications, and deletions to the MAFSS database;
2. Designed, developed, and tested the programs to update the ATS database on the Domino server,
for each transaction in the queue from the MAFSS database;
3. Added additional record types and attributes to the Domino database, as needed; and
4. Added attributes to the records stored on the ATS Domino database.
Phase III: Additional funding was requested and approved for the completion of several software
programming enhancements. The following tasks will be performed:
1. ATS Enhancement for Duplicate Record Identifying Agent - This enhancement will scan the entire
database for any duplicate entries for the same individual. Instead of searching only on name, it will
search on a Soundex-type identifier or a modified Soundex process, in an attempt to flush out
"Soundex-similar" inconsistencies of an applicant's name. The algorithm will also check duplicate use
of Social Security Numbers (SSN) with the same "soundex-similar" names. Any records using the same
SSN with a different name or DaB will be reported for further investigation and/or correction. This
process will be scheduled to run during non-business hours.
34
PROJECT NAME/Number
IV-15- NICS Act Record Improvement Program (NARIP) For States and State Court Systems – Maryland State
Police Gun Licensing Division Database Automation
2. Completion of eight New Administrative Reports - These reports will provide counts,
percentage of total counts, and control totals for numeric fields, in response to prompts (for section,
from date, and through date), for the following areas of summary:
Applications by County - Provides summary data for periodic reporting and administration,
including the basis for distribution of resources;
Applications by Year of Application - Provides summary data trends and impact on legislation
analysis;
Applications by Status - Provides summary data for administration, trend and high level
review;
Dealers by County - Provides geographical view of the distribution of dealers in the state and a
basis for resource allocation and administration;
Dealers by Year of Application - Provides summary data trend and impact-of-legislation
analysis;
Registrants by County - Provides geographical view of the distribution of registrants and a
basis for resource allocation and administration;
Registrants by Year of Application - Provides summary data trend and impact-of-legislation
analysis; and
Form #208 (Check Accountability Form) data - Provides for the automation of a manual
process, which would result in the recovery and reuse of scarce staff hours. Ultimately, the
completed automation of this document would provide standardized, re-creatable output,
while capturing audit data in the process.
Phase IV: Additional funding is requested to upgrade and augment the existing hardware and software
applications. Additionally, training is needed to maintain the Lotus R5 application. The following tasks have
been identified to complete the ATS system:
1. Replace existing Lotus Notes Server
2. Replace 50 workstations
3. Upgrade BisCom fax server with current versions of software and continuing maintenance
4. Enhance ATS with New Flags, Status reports
5. Training of personnel on Lotus Notes R5 Domino applications
6. Training of personnel on Novell Netware 6.0/6.5 and Notebundle 1 and 2
35
PROJECT NAME/Number
IV-15- NICS Act Record Improvement Program (NARIP) For States and State Court Systems – Maryland State
Police Gun Licensing Division Database Automation
Description of functional process and processes: MSP's Applicant Tracking System (ATS) is implemented in a
Lotus Notes (Version 4.6) environment and manages application data for the Licensing Division of the
Maryland State Police. The Licensing Division issues licenses and permits for a variety of occupations and
activities including Railroad Police, Security Guards, Private Detectives, Security Technicians, etc. The Firearms
Registration Section of the Licensing Division investigates and issues permits for the ownership and possession
of regulated firearms.
Entry and modification of data within the Licensing Division is managed by Sections, which are grouped by
specific areas of functional responsibility. Access and administration of data is authorized at the Section level.
The entry and modification of data is accomplished primarily through the Applicant Tracking System (ATS) for
the Licensing Division; this is primarily accomplished through MAFSS for the Firearms Regulation Section,
although all sections access both the ATS and MAFSS to varying degrees.
Maryland State Police Licensing Division is composed of these Sections:
Article I. Handgun Permits Section
Special Police Commissions
Security Guard Commissions
Electronic Alarms Section
Firearms Registration Section
Private Detectives Section
Article II. ATS Model Structure
The ATS model within the Lotus Notes environment includes approximately 38 forms and 54 views. There is
really only one main form structure or "application form" used in this model; many of the other forms are
actual sub-forms. This “application form” is processed in one of three ways, as a new application, an existing
application, or as a renewal application. Programming logic and constraints differ slightly between these
forms. Data within the "application form" is hidden or revealed according to the requirements of each Section.
All Sections within the Licensing Division use these three "application forms."
The benefits of this proposal are:
Validation and improved quality of the data within the system
Identification of data entry errors that could result in improper or illegal issuance of handgun licenses
or special police permits
Identification of persons who are abusing the system to obtain permits, such as "straw purchases"
36
PROJECT NAME/Number
IV-15- NICS Act Record Improvement Program (NARIP) For States and State Court Systems – Maryland State
Police Gun Licensing Division Database Automation
Compliance with Homeland Security initiatives
Compliance with legislative mandates
Automation of manual processes, allowing for greater staff utilization
Creation of reports to provide summary data for periodic reporting and administration
Provide the basis for distribution of resources, data, trend analysis, and impact-of-legislation analysis
Provide hard data for response to intergovernmental, media and citizen inquiries
Automation of these statistics reduces the administrative burden of having to manually collect, tally
and generate a report that presents this data
Budget Request for MSP Gun Licensing Phase IV Project:
Description
Rate
Qty
Total Cost
Consultants:
Project Manager
$82.64
40
$3,305
Sr. Computer Programmer
$94.18
438
$41,251
Interdisciplinary Engineer
$137.05
106
$14,527
Contractual Services:
Computer Network Engineer
$45.00
1000
$45,000
Training:
Lotus Notes Training
$4,000
2
$8,000
Network Training
$2,495
3
$7,485
Hardware:
Lotus Notes Server
$72,253
1
$72,253
Desktop Personal Computers
$2,000
50
$100,000
Electrical Upgrade to server room
$3,500
1
$3,500
Biscom Fax server upgrade
$2,340
1
$2,340
Total MSP Gun Licensing Project
$297,661
Measurements to achieve
Improved disqualifying state records provided to the NICS data base for gun fitness determinations.
37
PROJECT NAME/Number
IV-16- NICS Act Record Improvement Program (NARIP) For States and State Court Systems – Establishing a
Process to Enable Submission of Federally Disqualifying Substance Abuse Records to the FBI’s NICS Index
Denied Persons File
Problem Description
DPSCS is specifically requesting funding for the compliance of HR 2640, also known as the NICS Amendment
Act, enacted by the U.S. Congress on January 18, 2008. The NICS Amendment Act is a federal update to the
Brady Handgun Act formerly enacted in the 1980's which required states to be compliant with very detailed
national level record information sharing around the disqualifying guidelines for purchasing a gun. Specifically,
18 USC 922 (g) and (n) required the state of Maryland to make major changes in the way we identify, collect,
and report critical departmental data. The requirements impact multiple departments, DPSCS, MSP, DHMH,
and the Maryland Judiciary. They require policy level review, standard operating procedure changes, technical
interface compliance, and automated data collection processes. This federal level compliance has a period of
three years until federal level grant money is withheld from the states for non-compliance.
Project Cost
$285,600
Grant/State funding availability
Grant application has been submitted and final award notice is pending.
Current status (implementation
strategy, including timeframe
and milestones)
DPSCS, partnering with other agency stakeholders will create a solution toward compliance in reporting
the substance abuse disqualifier category records to NICS and the FBI. Programming will be required to
develop processes to extract the required data elements and create the data extracts (transactions) for
submission to NICs Index. Our goal is to engineer this process so that these efforts will provide the
foundation towards future compliance efforts. Additional infrastructure, hardware, software,
programming and technical resources will be required to implement and support this effort for both
parties. Our goal is to create and maintain an automated process to move data to a central storage
repository and to the NICS/FBI.
Category 4. Unlawful Drug Use Record – Records that identify a person unlawfully using or addicted to a
controlled substance, as demonstrated by specific arrests, convictions and adjudications, not protected from
disclosure to the Attorney General by federal or state law. The term “arrests” means arrests for use or
possession of a controlled substance. “Adjudications” include orders imposing: pre-trial diversion, drug
diversion, and probation without judgment, adjudication withheld, probation or parole conditions or
sentencing conditions which include mandatory drug treatment programs. “Convictions” means convictions
for use or possession of a controlled substance, which are not included in the estimates of felony convictions
included under Category 1.
Controlled Substance—is defined as persons who use a controlled substance and have lost the power of self-
38
PROJECT NAME/Number
IV-16- NICS Act Record Improvement Program (NARIP) For States and State Court Systems – Establishing a
Process to Enable Submission of Federally Disqualifying Substance Abuse Records to the FBI’s NICS Index
Denied Persons File
control with reference to the use of a controlled substance or persons who are current users of a controlled
substance in a manner other than prescribed by a licensed physician. To qualify for NICS Index entry under
this prohibition, proof must be established the substance was a controlled substance (positive drug test).
Entry into the NICS Index for this prohibition is due to the need for specific information not typically available
on a criminal history record. Since it is a temporary prohibition (one year), expiration dates are set in the NICS
Index. Therefore, there may be no entries or a low number of entries in this category.
FBI NICS has provided the states with two recommended modes to interface with the NICS Index:
1. Electronic connection between the NICS and the states through the NCIC front-end; or
2. Batch data transfer on magnetic tape, CD-ROM, or diskette. The CD-ROM phase can be implemented
within three months and Phase II within six months.
Budget Components for Project Request #1:
Equipment: Servers, Processors, Controllers, Network Adapters, Network Software Managers, Memory
Upgrades, Hard Drives, Network Drive Upgrades, Power Supply Kits, External Tape Drives, Data Cartridges,
Microsoft Windows Server, Windows Server Backup, FTP Server Browser/Transfer, Routers, Encrypted VPN
Tunnels on network Maryland's SWGI, Upgrade network Maryland to Ethernet Everywhere Service ($85,000)
Contractual: Create a SQL Data Transformation Services (DTS) stored procedure in the primary records office
case management SQL 2000 database to provide a data extraction of all the disqualifying case records in
compliance with NICS data format standards on a monthly basis; and develop and implement a website
application (Maryland NICS Reporting Disqualifier #4 Tracking System) for the Maryland State Police to
access to check for persons with entered case records which prohibits the persons from firearm purchase
under Gun Control Act (18 USC Section 922) as amended by the Brady Act ($185,600).
160 man hours @ $160/hr = $25,600 (Primary record agency)
1000 man hours @ $160/hr = $160,000 (DPSCS)
Training: Database Programming Support Training -Microsoft SQL training ($15,000)
3 staff attend SQL classes @ $2,500/ea = $7,500 (Primary record agency)
3 staff attend SQL classes @ $2,500/ea = $7,500 (DPSCS)
39
PROJECT NAME/Number
IV-16- NICS Act Record Improvement Program (NARIP) For States and State Court Systems – Establishing a
Process to Enable Submission of Federally Disqualifying Substance Abuse Records to the FBI’s NICS Index
Denied Persons File
Measurements to achieve
Enhance national security and public safety
Provide timely and accurate determination of a person’s eligibility to possess firearms and/or
explosives in accordance with federal law
PROJECT NAME/Number
IV-17- Livescan Courthouse Initiative Project
Problem Description
DPSCS is interested in the placement of Livescan equipment in each Baltimore City District and Circuit
courthouse facility. The future installation would place one Livescan in each District and Circuit Court across
the 24 jurisdictions. The purpose of the Livescan Courthouse initiative is to allow the capability to submit
offender fingerprints electronically as real-time court activities occur. Summons, Indictments and Citations
are not always fingerprint supported and the first exposure to the individual in the process would be the
courthouse in the charging district. The capture of offender fingerprints at the time of hearing and sentencing
events will strengthen the criminal records environment by providing instant verification and documentation
of the offender as well as allowing the event to be created in the CJIS-Central Repository System. Without this
initial fingerprint entry future events that come in throughout the criminal lifecycle will not be available. The
capture of offender fingerprints during court events will close the gap in missing arrests and dispositions
within the criminal history database file maintained by CJIS-Central Repository.
DPSCS currently has a suspense file documented with approximately over 140,000 112,000+ arrest records
with missing disposition files. The capture of offender fingerprints during court events will stop the escalation
of the missing disposition problem. The Department has expended millions of dollars in grant funded
activities since 2002 to eliminate the arrest record and missing disposition issue. This would close the front
door gap so continued dollars would not be needed to correct current records being created.
40
PROJECT NAME/Number
IV-17- Livescan Courthouse Initiative Project
Project Cost
Livescans Courthouse Initiative Budget
Description
Cost
Qty
Amount
Hardware:
Livescan Machine at each Maryland District Court (includes
installation and training)
$32,000
24
$768,000
Livescan Machine at each Maryland Circuit Court (includes
installation and training)
$32,000
24
$768,000
Total Livescans Courthouse Project
$1,536,000
Grant/State funding availability
No funding source.
Current status (implementation
strategy, including timeframe
and milestones)
There has been an opportunity for DPSCS to take a recycled training Livescan machine to one of the counties
to pilot this effort. The machine is located in the Allegany County District courthouse and any “court-ordered”
fingerprinting” is directed there and transmitted into the Central Repository. This creates a tracking of
citations and summons records that, without this, would never appear on a criminal history record.
From February 2012 through December 31, 2014, Allegany County has utilized the livescan in the district court
as a centralized arrest booking site, whereas, court ordered fingerprinting is being performed during the time
district court is in session. As of August 1, 2013, DPSCS and three Baltimore City District Courts for a short-
term strategy have entered into a partnership to process Court Order Fingerprinting at the CJIS Storefront
Operation. This endeavor will continue until such time the Baltimore City Police Department and Baltimore
City Sheriff Office can take over the court-ordered fingerprinting at the district and circuit court site locations.
In addition, it is anticipated this effort will expand to cover the remaining 24 counties in both the district and
circuit courts across the State.
Measurements to achieve
To increase the number of electronic dispositions linked to arrest records
To decrease the amount of time required for positive identification of an arrestee
To decrease the time spent researching arrest records with missing dispositions
To increase the number of complete criminal history records available both statewide and nationally
for public safety activities
PROJECT NAME/Number
IV-18 – Identification for Firearms Sales (IFFS)
41
PROJECT NAME/Number
IV-18 – Identification for Firearms Sales (IFFS)
Problem Description
Maryland does not participate in the voluntary federal program to set Identification for Firearms Sales (IFFS)
flags in III records. Therefore, manual research must be performed in response to a National Instant Check
System (NICS) inquiry, to determine the eligibility of an individual to purchase a firearm. Compounding the
issue, the results of that manual research cannot be entered into the system, so a subsequent firearms
purchase by the same individual requires performing the same research again. Participation in the IFFS flag
program will provide instant clearance or disqualification for those individuals for which the records are
complete. Where there is an incomplete or pending record, research would still be required, but a system
provision would allow the CJIS-CR personnel to manually set the flag once the research had been completed,
thus eliminating the need to repeat the same research.
Project Cost
TBD
Grant / State funding
availability
TBD
Current status (implementation
strategy, including timeframe
and milestones)
Estimated timeframe: FY2014
Under the IFFS program, the “F” flag (Felony) in a criminal history record identifies a person who has been
convicted of a felony offense and is prohibited from purchasing a firearm under federal law. The “X” flag
identifies a person who has a pending court disposition or whose conviction status is unknown, requiring that
the entire record be reviewed to determine whether the subject is ineligible to purchase a firearm. The “M”
flag (Misdemeanor Conviction) identifies a person who has only been convicted of one or more misdemeanor
offenses and may be eligible to purchase a firearm. Currently, the “M” flag in a record may be misleading
because it indicates that the sale or transfer may proceed, although the record could contain a misdemeanor
conviction for a crime of domestic violence.
Software modifications will resolve this problem as well as allow for the addition of other disqualifiers
for purchasing a firearm that may evolve through future legislative action.
Under the IFFS system design, the “F” status flag indicates that a subject’s record contains one or
more felony conviction (s). With the implementation of IFFS, the “F” flag will be replaced with the “D”
status flag, defined as: “D”- which means disqualified, indicates that the subject’s record contains
disqualifying information under federal law and the subject is prohibited from purchasing a firearm.
This category will also include misdemeanor convictions of domestic violence. Currently, the “M”
status flag indicates that the subject’s record contains no felony convictions and or misdemeanor
conviction (s) and no pending court action. In the new system design:
The “M” flag status will be indicated by a “C” and the new definition “C” which means CLEAR,
indicates that the subject’s record contains no disqualifying information under federal law and the
subject is qualified to purchase a firearm.
Measurements to achieve
Replace “M” flag status with “C” (meaning CLEAR) to indicate a subject’s record contains no
42
PROJECT NAME/Number
IV-18 – Identification for Firearms Sales (IFFS)
disqualifying information under federal law and is qualified to purchase a firearm
Replace the Message Field Code of “FIF” with “IFS” in the following areas:
--EHN Update Message (incoming/outgoing)
--Reject Message
--MRS Accept Message
--III Interface Message for Consolidations
--ZI Positive Response
--III Synchronization Tape
PROJECT NAME/Number
IV-21 – Latent Enhancements
Problem Description
The Federal Bureau of Investigation’s (FBI) Criminal Justice Information Services (CJIS)
Division operates and maintains the Integrated Automated Fingerprint Identification System
(IAFIS), the largest biometric supported criminal history record information database in the world. The IAFIS
provides automated fingerprint search capabilities, latent search capabilities, electronic image and criminal
history storage, and electronic exchange of fingerprints and responses. In the Next Generation IAFIS project,
they are offering Latent Enhancements.
DPSCS will work with its AFIS Vendor to get these tools into operation.
Project Cost
TBD
Grant / State funding
availability
TBD
Current status (implementation
strategy, including timeframe
and milestones)
NGI Implementation Schedule
Palm and Latent enhancements – Increment 3
– MSP crime lab will see huge improvement by the FBI enhancements:
• Cascaded searches should allow for closure of old cold cases in Maryland
• Rapid responses will enhance efficiency and optimal use of our overtaxed latent operators
• Will offer access to special databases not previously available to state and local AFIS
searches
• Previous file penetration limitations in IAFIS are being eliminated which permits additional
latent impressions of limited quality to be searched at a national level and
• Enhanced analysis tools
Current Status:
Technical documents have been shared with the AFIS Vendor and CJIS is awaiting testing
43
PROJECT NAME/Number
IV-21 – Latent Enhancements
opportunities.
Measurements to achieve
Enhanced Search Capabilities
Enhanced Interoperability
Goal 5: Optimal Overall Customer Services
PROJECT NAME/Number
V-1 – Public Safety Data Center Disaster Recovery
Problem Description
The Department must have an appropriate alternate disaster recovery site for the existing Public Safety Data
Center, to enable the Department to provide critical operational information technology support to its law
enforcement clients in the event of any major incident that would render the Department’s Data Center
unusable.
Project Cost
Estimated $2,000,000 (includes mainframe and distributed server applications).
Current status (implementation
strategy, including timeframe
and milestones)
Ongoing Project. Estimated timeframe: 2014 Q3
This current project prepares an alternate site at SunGard in Philadelphia Pennsylvania (for Mainframe) for
the purpose of mimicking as closely as possible the existing DPSCS Data Center in terms of Mainframe
computing and communication facilities in order to provide continuing, alternative services to Maryland’s
criminal justice community in case of a catastrophic event. Additionally, the department has a new
distributed DR facility located on the campus of the Maryland Correctional Training Center located in
Hagerstown Maryland. This site houses mission critical distributed application and infrastructure hardware to
continue law enforcement and Department mission critical systems and the remote connectivity to support
said applications.
The continuation of moving mission critical systems to the Hagerstown Disaster Recovery facility will be
accomplished by current staff and contracting with a private sector vendor for the additional system
processing, data storage, communication and environmental components. DPSCS will provide for alternate
connectivity paths to the remote disaster recovery data center locations. The DPSCS Data Center periodically
activates a test mode at the backup site to ensure computer program compatibility, software and database
concurrency and to validate operational readiness.
44
PROJECT NAME/Number
V-3 – Purge of Criminal Event Notification Flags
Problem Description
When authorized by statute, a subsequent criminal event involving an applicant may be reported to the
employer/licensor. In addition, certain criminal justice agencies have also requested notification of
subsequent criminal involvement by their employees. Purging of the notification flags in these instances is not
routine. A mechanism to purge the notification flag when the individual is no longer subject to notification
(e.g., when he or she leaves employment) needs to be implemented in order to minimize unnecessary
notifications.
Project Cost
TBD
Current status (implementation
strategy, including timeframe
and milestones)
Estimated timeframe: To Be Determined
Programming has been completed that creates a list for each agency with employees on the notification list.
When delivered to the respective agency, ineligible employee records can be removed. More programming is
required to import the data into the current system.
Milestones:
Identify source data from employment updates
Complete programming to create electronic updates
Provide current arrest notifications to employers
Measurements to achieve
TBD
PROJECT NAME/Number
V-23- MARYLAND JUDICIARY- MDEC
Problem Description
The Maryland Judiciary is working with its justice partners, members of the bar and advocacy groups to
update its entire court management systems environment, including integrating new technology, application
systems, business processes and management practices. The project will result in the creation of a single
Judiciary-wide integrated case management system that will be used by all levels of courts within the
Judiciary.
Project Cost
TBD
Grant / State funding
availability
TBD
General Funds by FY
TBD
Current status (implementation
strategy, including timeframe
and milestones)
Tyler Technologies' Odyssey software has been procured as the base software for the integrated electronic
case management system. Extensive analysis and definition of modifications needed for the base software to
conform to Maryland's requirements was undertaken and the vendor delivered the initial version of the
system for review and testing in the Fall of 2013.
45
PROJECT NAME/Number
V-23- MARYLAND JUDICIARY- MDEC
The Judiciary then engaged in a business process redesign effort and the development of Rules of Procedure
that have been issued to guide both internal Judiciary staff and court customers and users to effectively
operate the courts under an electronic model.
Planning and programming to convert 9 disparate case management databases into a common case
management data model within the Odyssey system is underway.
Initial work has begun to expand the data provided by the Judiciary in the CJIS data feed to Public Safety.
Further collaboration with Public Safety is scheduled for the Fall of 2015 with development and
implementation plans to follow.
A pilot of the software case management system was implemented in Anne Arundel County in October 2014
for civil and juvenile case types. In August of 2015, the criminal and traffic case types were implemented to
complete the pilot. After a review of the pilot implementation and any modifications that need to be made
the system will be rolled out on a county by county basis. Statewide rollout will continue through 2018.
PROJECT NAME/Number
V-25- FBI Rap Back Preparedness (NOTM)
Problem Description
The current notification system, Notification of Future Criminal History Activity Program (NOTM), operates on
a Z/OS Operating System located on the mainframe and requires IT manual intervention twice a day to
generate the notification to the requesting agency. The system is antiquated and has operating issues. The
Information Technology and Communications Division of DPSCS staff plans to implement programming to
schedule a task to auto-generate the NOTM.
Current NOTM System Environment: NOTM flags are set based on the reason fingerprinted and are mostly set
by programming logic. NOTM are set to alert the employer of any number or mixture of arrests, bails,
escapes, warrants, verdicts, incarcerations, releases from supervision, releases from incarceration, or
competency status events.
Reason codes that automatically set NOTM flags in the database:
B – Child Care
E – Private Employers
G – Department of Juvenile Services
O – Precious Metal Dealers
46
PROJECT NAME/Number
V-25- FBI Rap Back Preparedness (NOTM)
S – Racing Commission
U – Hazmat
W – Department of Juvenile Justice Employment
X – FBI Only
5 – Adult Dependent Care
7 – Baltimore City Taxi Cab Drivers and Locksmiths
9 – Public Service Commission
NOTM flags may also be set manually, if there is a valid legal reason to do so.
NOTM flags must be manually removed when the subject is no longer employed by the employer. This
ensures that should the subject/recent employee encounter law enforcement in the future, ITCD will not be
notified of the arrest, etc.
When one of the events occurs for a flagged subject, the NOTM program generates a notice to a designated
printer (Response Unit) and ITCD network; and a letter is mailed via US Mail or sent certified e-mail. It is up to
the employer to take any further action.
Agencies who submit fingerprints for employee background checks should notify CJIS when any of their
employees leave the agency. This type enrollment/disenrollment has been difficult for the user
community. Instead, CJIS currently uses a manually intense process to keep the enrollment current.
The upgraded NOTM will interface on the National level (FBI) with the non-criminal justice user community as
well as the criminal justice user community. Maryland will have to manage all national level messages for
State agency enrollment as this product is made available.
Project Cost
Required Resources:
1,040 Applications Programmer hours @ $110 per hour = $114,400 contractual expense.
1,040 Web Programmer hours @ $110 per hour = $114,400 contractual expense.
Project Cost: $228,800
Grant / State funding
availability
TBD
Current status (implementation
strategy, including timeframe
and milestones)
CJIS needs a review of the current system, a clear business requirements document, and system deployment
that interfaces with the new FBI system coming in June of 2014, and an advanced technical platform robust
enough to handle all state and expected federal message trafficking.
Measurements to achieve
Sufficient planning and preparation to process Next Generation IAFIS FBI roll-out expected June, 2014
47
PROJECT NAME/Number
V-25- FBI Rap Back Preparedness (NOTM)
Develop and/or acquire advanced technological solutions to fully automate in-state NOTM system
PROJECT NAME/Number
V-26 – Local Detention Center Release from Detention or Confinement
Problem Description
The local detention center intake reportable event is not consistently reported to the Central Repository for
display on the RAP Sheet. Commitment to a correctional facility, whether state or locally operated, as
enumerated in Criminal Procedure Article, Section 10-215(a), Annotated Code of Maryland is a critical event in
the life cycle of a criminal record. This event allows law enforcement to be aware of individuals who report to
local detention centers for court-ordered sentences of 18 months or less. The reason provided on the
fingerprint card, as well as on the electronic Livescan fingerprint equipment, is titled, “detention /
incarceration.” Capturing this reportable event is an important part of making sure that Maryland’s criminal
history records are complete and accurate. Livescan technology has been provided to DPSCS Correction’s
facilities to ensure that these facilities are reporting this reportable event. The local Sheriff offices, MRDCC
and MCIW are making reasonable attempts to improve the availability of detention information. Many local
detention centers lack the technology to capture electronic fingerprints and are not consistently reporting this
event.
Project Cost
Estimated $435,000
Grant/ State Funding
availability
Grant funding
General Fund by FY
Local budget costs will be inclusive of project management, training, and education.
Current status (implementation
strategy, including timeframe
and milestones)
Estimated time frame: TBD
A survey was distributed to all the counties inquiring as to the details of their local detention processes. -
COMPLETED
A preliminary spreadsheet was created to track the available data. - COMPLETED
In-house data and the card transactions are being reviewed to get a better understanding of the process
regarding this reportable event. - COMPLETED
A training date is being considered to gather together all the leaders of the detention centers to provide
education on the importance and need for this reportable event and to gather additional information on what
would work best in each of the 24 counties. - COMPLETED
A grant was submitted for and awarded, to provide Livescan machines to eight (8) jurisdictions. - COMPLETED
48
PROJECT NAME/Number
V-26 – Local Detention Center Release from Detention or Confinement
In addition to the Livescan machine, each jurisdiction will be provided with a FAST ID device to verify an
offender’s identity during release.
Equipment has been deployed and training made available. The project should be completed December 2011.
- COMPLETED
Milestones: March 2013 CJIS-CR conducted a state-wide survey of local detention centers to determine the
status of detention centers submitting reason for fingerprinting “intake to detention”. Of the 24 local
detention centers operating in the State, 20 sites are submitting “intake” via live-scan. Overall, 83% of the
state’s local detention centers are compliant with Criminal Procedure Article, 10-215. The remaining 4
detention centers have various issues and CJIS-CR is working jointly with them to resolve.
Measurements to achieve
To achieve compliance with Criminal Procedure Article, CJIS-Reportable Event; Release from Detention or
Confinement.
PROJECT NAME/Number
V-27 – Maryland Judiciary – Web Services Interoperability
Problem Description
Recognized technical standards such as the National Information Exchange Model (NIEM) and the Global
Justice XML Data Model (Global JXDM) provide a foundation to accelerate interoperability among the justice
and public safety communities. State governments have begun to adopt Global JXDM as the vehicle for
information sharing. Coupled with web services technology, information exchange can be facilitated on terms
and frequency determined by the receiving partner to best optimize the efficiency of their operations and
provide optimum responsiveness for citizens.
Project Cost
TBD
Grant/ State Funding
availability
TBD
General Fund by FY
TBD
Current status (implementation
strategy, including timeframe
and milestones)
Estimated time frame: TBD
In conjunction with the Maryland Electronic Courts (MDEC) initiative, the Judiciary has established a base
infrastructure for the rapid development and deployment of data exchange based on Global JXDM. The main
49
PROJECT NAME/Number
V-27 – Maryland Judiciary – Web Services Interoperability
two components of this infrastructure are (a) an Enterprise Service Bus (ESB or ‘Bus’) that manages the
exchange of data between both internal and external sources and systems, and (b) Web Services
infrastructure to direct and manage to ‘publishing’ of data to authorized entities.
Using these components, the Judiciary side of data exchanges have been redeveloped for:
Warrants to Public Safety
Domestic Violence Orders to Public Safety
CJIS to Public Safety
MVA exchange
Board of Elections interface
Additionally, a developed Court Record Web Service is now available for use by both state and local partners.
The next steps in this effort will be to work with justice partners to further implement these exchanges on
their side and subsequently retire the existing individual custom-designed interface mechanisms that are both
expensive and difficult to maintain as enhancements to the systems on each side of the exchange are
enhanced or replaced,
Measurements to achieve
Retirement of existing ‘batch’ interfaces and increased timeliness of information sharing.
50
6. CLOSED PROJECT DETAIL LIST
Project Number
Project Name – Closed 2013-2015
IV-2
NICS Research (Maryland State Archives)
V-6
Offender Case Management (OCMS)
V-22
RAP Sheet Linkage Project- Code Of Maryland Regulations (COMAR) – Revisions
Project Number
Project Name – Closed 2012
I-4
RAP Sheet Linkage Project
I-11
CJIS Warrant Flag
IV-5
Ratification of the National Crime Prevention and Privacy Compact/NFF Participation
IV-6
Standardized RAP Sheet and Automated Response
IV-20
RISC – Fast Identification
V-17
Maryland Image Repository System (MIRS)
V-19
MAFIS Lights Out
V-20
SORNA Compliance
V-21
Local Detention Center In-Take
51
APPENDIX I
Maryland Criminal Justice Information Advisory Board (CJIAB)
MEMBER DATA SHEET
(APPOINTMENTS EXPIRE JUNE 30, 2018)
C. Kevin Combs
Chief Information Officer
Department of Public Safety and Correctional Services
Information Technology and Communications Division
6776 Reisterstown Road, Suite 209
Baltimore, MD 21215
1 of 3 persons recommended by DPSCS
Carole Shelton
Director, CJIS Central Repository
Department of Public Safety and Correctional Services
6776 Reisterstown Road, Suite 209
Baltimore, MD 21215
2 of 3 persons recommended by DPSCS Secretary
Christina N. Lentz
Executive Director
Office of Grants, Policy and Statistics (GPS)
Department of Public Safety and Correctional Services
300 E. Joppa Road – 4
th
Floor
Towson, MD 21286
3 of 3 persons recommended by DPSCS Secretary
Dalene Drum
Maryland State Police
1201 Reisterstown Road
Pikesville, MD 21208-3899
1 of 2 executive officials from state, county, or
municipal police agencies
VACANT
2 of 2 executive officials from state, county, or
municipal police agencies
VACANT
1 state’s attorney
Corey W. Pack
Talbot County Council Member
Talbot County Courthouse
11 N. Washington St.
1 of 2 elected county officials
52
Easton, MD 21601-3178
VACANT
2 of 2 elected county officials
Robert L. Hanson
Commissioner, 5
th
Ward
City of Cambridge Commission
P.O. Box 255
Cambridge, MD 21613
1 of 2
elected municipal officials
VACANT
2 of 2 elected municipal officials
Ralph F. Jones
Director of Child Advocacy Unit
Department of Juvenile Services
120 West Fayette St.
Baltimore, MD 21201
1 member from
State Council on Child Abuse and Neglect
Michael Pryor
Deputy Chief Information Officer
Maryland Department of Juvenile Services
120 W. Fayette St.
Baltimore, MD 21201
1 DJS representative
Richard Ortega
Director, Office of Forensic Services
Mental Hygiene Administration
8450 Dorsey Run Road
Jessup, MD 20794-1000
1 DHMH representative
Philip Dacey
Motor Vehicle Administration Transportation
External Affairs
6601 Ritchie Highway, NE, Room 200
Glen Burnie, MD 21062
1 MVA representative
Ellen Mugmon
7193 Collingwood Court
Elkridge, MD 21075
1 member of the general public
53
Faye D. Matthews
Deputy State Court Administrator
Administrative Office of the Courts
580 Taylor Ave., A3
Annapolis, MD 21401
1 of 3 persons recommended by the Judiciary
Mark Bittner
Executive Director
Judicial Information Systems
Administrative Office of the Courts
2661 Riva Rd., Suite 900
Annapolis, MD 21401
2 of 3 persons recommended by the Judiciary
Mary Hutchins
IJIS Project Manager
Judicial Information Systems
Administrative Office of the Courts
2661 Riva Rd, Suite 900
Annapolis, MD 21401
3 of 3 persons recommended by the Judiciary
Christopher Shank
Executive Director
Governor’s Office of Crime Control and Prevention
300 E. Joppa Rd, Suite 1105
Towson, MD 21286-3016
1 of 5
Ex Officio members
Hon. Brian Frosh
Maryland Attorney General
200 St. Paul Pl, 17
th
Floor
Baltimore, MD 21202
2 of 5
Ex Officio members
James P. Lynch, Professor and Chair
University of Maryland
Department of Criminology and Criminal Justice
2220 LeFrak Hall
College Park, MD 20742
3 of 5
Ex Officio members
54
David A. Garcia
Secretary of Information Technology
Department of Budget and Management
45 Calvert St.
Annapolis, MD 21401-1907
4 of 5
Ex Officio members
Walter Landon, Director
Governor’s Office Homeland Security
100 State Circle
Annapolis, MD 21401
5 of 5
Ex Officio members
VACANT
1 of 1
Maryland State Legislator – Senate
Del. David Moon*
House Office Building, Room 220
6 Bladen St.
Annapolis, MD 21401-1912
1 of 1
Maryland State Legislator – House
Stephen T. Moyer
Secretary
Department of Public Safety and Correctional Services
300 E. Joppa Rd, Suite 1000
Towson, MD 21286-3016
1 of 2
Executive advisors
Hon. Mary Ellen Barbera
Chief Judge
Maryland Court of Appeals
361 Rowe Blvd.
Annapolis, MD 21401
2 of 2
Executive advisors
55
APPENDIX II
Glossary of Acronyms
24/7
24 hours per day, 7 days per week
MSA
Maryland State Archives
ABS
Arrest Booking System
MSP
Maryland State Police
ADR
Arrest Disposition Reporting
MVA
Motor Vehicle Administration
ATS
Applicant Tracking System
NCHIP
National Criminal History Improvement Program
CCH
Computerized Criminal History
NCIC
National Crime Information Center (FBI)
CJIS-CR
CJIS Central Repository
NCR
Not Criminally Responsible
CJRI
Criminal Justice Record Improvement
NFF
National Fingerprint File
COMAR
Code of Maryland Regulations
NICS
National Instant Criminal Background Check System
DOC
Division of Correction
NLETS
National Law Enforcement Telecommunications System
DPDS
Division of Pretrial Detention and Services
NLS
Network Livescan
DPP
Division of Parole and Probation
OCMS
Offender Case Management System
DPSCS
Department of Public Safety and Correctional Services
PC
Personal Computer
ELROI
Electronic Land Records Online Imagery
Pub L.
Public Law
FBI
Federal Bureau of Investigation
RAP
Report of Arrest and Prosecution
IAFIS
Integrated Automated Fingerprint ID System
RFP
Request for Proposal
Ident/Index
Identification Index
RWOC
Release without Charge
IFFS
Identification for Firearms Sales
SID
State Identification
IMS
Information Management System
SOR
Sex Offender Registry
JIS
Judicial Information Systems
SORNA
Sex Offender Registration and Notification Act
LLE
Local Law Enforcement
VPN
Virtual Private Network
MAFIS
Maryland Automated Fingerprint ID System
MAFSS
Maryland Automated Firearms Services System
METERS
Maryland Electronic Telecommunications and
Enforcement Resource System
MILES
Maryland Interagency Law Enforcement System
MIRS
Maryland Image Repository System
MOU
Memorandum of Understanding
MPC
Maryland Parole Commission
MQ
Message Queue