DSA IR A-6
CONSTRUCTION CHANGE DOCUMENT SUBMITTAL AND APPROVAL PROCESS
IR A-6 (rev 11/27/18) Page 5 of 11
DIVISION OF THE STATE ARCHITECT DEPARTMENT OF GENERAL SERVICES STATE OF CALIFORNIA
5. DUTIES OF THE PROJECT INSPECTOR WITH RESPECT TO CCDs: The project
inspector shall follow the CCD Category A record-keeping and monitoring requirements, issuing
deviation notices when appropriate, as specified in IR A-8: Project Inspector and Assistant
Inspector Duties and Performance.
6. MONITORING OF CHANGES BY DSA: If DSA determines that changes to the plans or
specifications appear to require DSA approval (changes affecting the Structural Safety, Access
Compliance or Fire & Life Safety portions of the project), DSA shall notify the design professional
in responsible charge and require the changes to be submitted for review and approval by DSA
or require evidence the changes are CCD Category B.
7. TRANSITION: The following provides direction for submittal of construction change
documents (Change Orders, (Field Change Document) FCDs or CCDs) for projects in various
stages of completion of construction. All projects for which construction commences on or after
January 2, 2013 are required to use the CCD process described in this IR.
7.1 Projects for which, prior to November 1, 2012, construction is essentially complete,
having been issued a DSA 90-day letter or “closed uncertified” by DSA: Projects in
this category may have an issue of “unresolved change orders” or “unresolved FCDs.”
The status of these could be:
• Change orders or FCDs have been submitted to DSA and are pending review or
unapproved.
• Change orders or FCDs have not been submitted to DSA.
To resolve this issue, use the following options:
Change Orders:
Option #1: Submit/resubmit the change orders and obtain DSA approval. The cost
information in the change order need not be included.
Option #2: If any or all of the “unresolved change orders” are changes that do not
affect the Structural Safety, Access Compliance, or Fire & Life Safety components or
portions of the project, then, in lieu of the change orders, form DSA 310: Alternate
Certification Statement of Content for Change Orders, Addenda and Revisions may
be submitted. The specific change orders must be listed, by number, on the form.
FCDs:
Option #1: If the FCD has been previously submitted to DSA, then resubmit the FCD
and obtain DSA approval.
Option #2: For changes that affect the Structural Safety, Access Compliance, or Fire
& Life Safety portions of the project, but have not resulted in a change order, and
have not been previously submitted as an FCD, then submit as a CCD Type A.
7.2 Projects for which construction commenced prior to January 2, 2013 and do not
fall into the category defined in Section 7.1:
• For change orders or FCDs that have been submitted to DSA, see options listed
in section 7.1.
• From November 1, 2012 to January 1, 2013: If previously unsubmitted change
orders or FCDs are submitted, DSA staff will assign them as CCD Category A,
assign the change order/FCD number as the CCD number, and process them
accordingly.