Department of Defense | Defense Human Resources Activity
DTA Manual, Chapter 10: Reports
March 01, 2024
MANUAL
V1.11
DTA Manual, Chapter 10: Reports March 01, 2024
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Table of Contents
Revision History .................................................................................................................... 4
Chapter 1: Reports Overview ............................................................................................... 5
Chapter 2: Report Scheduler ................................................................................................ 7
2.1 Status Reports ......................................................................................................................... 10
2.1.1 Pending Airline Cancellation Report ............................................................................... 10
2.1.2 Signed Status Report ...................................................................................................... 11
2.1.3 Depart Status Report ...................................................................................................... 13
2.1.4 Return Status Report ...................................................................................................... 14
2.1.5 Approved Status Report .................................................................................................. 15
2.1.6 Traveler Status Report .................................................................................................... 16
2.1.7 Travelers By CONUS Report .......................................................................................... 18
2.1.8 Travelers By OCONUS Report ....................................................................................... 19
2.1.9 Incomplete Trip Cancelled Authorizations Report ........................................................... 21
2.2 Routing Reports ...................................................................................................................... 22
2.2.1 Adjustment Report .......................................................................................................... 22
2.2.2 Routing Status Report ..................................................................................................... 23
2.3 Individual Reports .................................................................................................................... 25
2.3.1 POSACK Delinquency Report ......................................................................................... 25
2.3.2 Unsubmitted Voucher Report .......................................................................................... 26
2.3.3 CBA TO Report ............................................................................................................... 28
2.3.4 Debt Management Report ............................................................................................... 30
2.3.5 Constructed Travel Report .............................................................................................. 31
2.3.6 Hotel Tax Exempt Locations Report ............................................................................... 33
2.3.7 What Happened on Authorization Approval (WHOAA) Report ....................................... 34
2.4 CTO Travel Related Reports ................................................................................................... 35
2.4.1 FPLP/FEMA Report ........................................................................................................ 36
2.4.2 Reason Code Report ...................................................................................................... 37
2.4.3 Reason Justification Report ............................................................................................ 38
2.4.4 CTO Fee Report .............................................................................................................. 40
2.4.5 Unused Ticket Report ..................................................................................................... 41
2.5 MIS Reports ............................................................................................................................ 42
2.5.1 Enlisted BAS Report ....................................................................................................... 43
2.5.2 OCONUS Report ............................................................................................................. 44
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2.5.3 FSA Report ..................................................................................................................... 45
2.5.4 Special Duty Report ........................................................................................................ 47
2.5.5 Military Leave Report ...................................................................................................... 48
2.6 Partner System Reports .......................................................................................................... 50
2.7 Person Reports ....................................................................................................................... 53
2.7.1 Complete Traveler Information List Report ..................................................................... 53
2.7.2 Read Once Access Report .............................................................................................. 54
2.7.3 List of a Traveler’s Trips with Document Details Report ................................................. 55
2.7.4 List of a Traveler’s Trips with Location Details Report .................................................... 56
2.7.5 List of a Traveler’s Trips with Reservation Details Report .............................................. 58
2.7.6 List of a Traveler’s Trips with EFT/GOVCC Details Report ............................................. 59
2.8 Audit Trail Reports ................................................................................................................... 61
2.8.1 Audit Trail GOVCC and EFT Data................................................................................... 61
2.8.2 Audit Trail Traveler Specific Data .................................................................................... 61
2.8.3 Audit Travel User Specific Data ...................................................................................... 61
2.9 Service Requested Reports .................................................................................................... 61
2.9.1 Debt Report with Offsets and Collections ....................................................................... 62
2.9.2 Expense Report by Category .......................................................................................... 63
2.9.3 Expense Report by Document Name .............................................................................. 65
2.9.4 PERSTEMPO Report ...................................................................................................... 66
2.9.5 Separation of Duty Report ............................................................................................... 68
2.10 Daily Whats Out Report ......................................................................................................... 69
2.10.1 Daily “Whats Out” Totals by System Report.................................................................. 69
2.10.2 Daily “Whats Out” Transactions Details by Trans Label Report .................................... 70
2.10.3 Daily “Whats Out” All Details Report ............................................................................. 71
2.11 Monthly Debt Summary Report ............................................................................................. 72
2.12 Defense Lodging Reports ...................................................................................................... 73
2.12.1 Unavailability Report for Government Lodging Programs ............................................. 73
2.12.2 Non-Use Lodging Reason Justification Report ............................................................. 75
2.13 Lowest Logical Airfare Reports ............................................................................................. 77
2.13.1 Restricted Expired Fare Report ..................................................................................... 77
2.13.2 Restricted Fare Savings Report .................................................................................... 78
2.13.3 Restricted Fare Lost Opportunity Report ...................................................................... 80
2.14 Audit of DTS Payments Reports ........................................................................................... 82
2.14.1 Training TDY Vouchers Over 2500 ............................................................................... 83
2.14.2 Local Voucher Over 750 ............................................................................................... 84
2.14.3 Multiple Local Vouchers Totaling Over 4000 ................................................................ 85
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2.14.4 Travel Advances Over 1000 .......................................................................................... 87
2.14.5 Shared Bank Accounts or Multiple GTCCs ................................................................... 88
2.14.6 Vouchers Over 4500 ..................................................................................................... 89
2.14.7 Traveler With 25 or More Vouchers .............................................................................. 91
2.14.8 Vouchers With More Than 20 Percent Increase from Last Obligation .......................... 92
2.14.9 Paid Scheduled Partial Payments ................................................................................. 94
2.14.10 Paid Lodging Greater Than Max Established Rate ..................................................... 95
2.14.11 Signed and Approved Within 8 Minutes ...................................................................... 97
Chapter 3: Business Intelligence and Reporting Tool ..................................................... 99
Chapter 4: Budget Reports ............................................................................................... 101
4.1 Balance Report ...................................................................................................................... 103
4.2 Target Adjustment Report ..................................................................................................... 106
4.3 Budget Transaction Report ................................................................................................... 108
4.4 Total Obligation Report ......................................................................................................... 110
Chapter 5: View List Reports ............................................................................................ 112
5.1 View Person Lists .................................................................................................................. 112
5.2 View LOA List ........................................................................................................................ 113
Chapter 6: Requesting Ad Hoc Reports .......................................................................... 115
Chapter 7: The DTA Manual: Contents & Links .............................................................. 117
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Revision History
Revision
No.
Authorization
Revision/Change Description
Page,
Section
1.8
DTMO
Reformatted to new footer
Updated Training Search Tool
screen shot
Updated DTS Home page, and
Reports screen shots
Added Travelers by CONUS and
Travelers by OCONUS reports
Throughout
Page 6
Page 7 & 8
Page 19 &
20
1.9
DTMO
Removed Automated Receipts
Reports
Updated Budgets screens
Page 69
Pages 93-
100
1.10
DTMO
Renumbered the screen shots
Added 5 new Report Scheduler
reports (Status Report and Person
Reports)
Updated DTMO Training page
Updated Report Scheduler Home
screen shot
Throughout
Sections 2.1
and 2.7
Page 6
Page 8
1.11
DTMO
Updated data retention in DTS
Updated date limitation section
Page 5
Page 7
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Chapter 1: Reports Overview
The DTS Reports analyze and present data from DTS travel documents and personal profiles. The reports
generated are vital tools for managing your organization’s travel program. All DTS reports require organization
access, and in addition, some require additional permission levels or role appointments. DTS retains document
data for 10 years after the last status stamp is applied to meet reporting requirements. After the retention
period, per records management guidelines, the documents are purged from the system, unless there is an
exemption (e.g., open debt).
To create a report in DTS, you must enter search criteria, which can vary depending on the type of report. For
the best results, identify as many specific criteria as possible, to return a more focused report in less time. While
many reports return results quickly others may take longer depending upon the amount of data being compiled
and could run during non-peak hours. For most reports, DTS emails you when the report is ready for you to
retrieve the data. You can return to DTS to check on the reporting status at any time.
DTS offers a variety of reports, which you run from different locations. As a quick summary:
• DTS Report Scheduler is the main source for reports on travel documents. From it, there are 68
different reports, grouped into 14 categories for DTAs with the proper access to run. These reports
primarily provide details on travel and personal profiles of your organization’s personnel. This manual
provides information about all of them.
• DTS Budget Module allows a DTA to run four budget-related reports. This manual addresses these
reports.
• DTA Maintenance Tool allows a DTA to request to up to 12 reports (e.g., View List reports) that
provide details about your organization’s DTS assets (e.g., Routing lists, People, and LOAs). This manual
in Chapter 5 addresses running a view list, but the entire process is available in the DTA Manual,
Chapters 4-8.
• Business Intelligence Reporting Tool (BIRT) if you have access to it, provides more advanced reports,
and possibly even create your own unique reports through the tool. Since BIRT use varies widely, your
local organization or Component must provide you detailed information about BIRT.
• Specialized DTS Modules (if you have access) permits a DTA to run reports in modules such as the
Centrally-Billed Accounts and Debt Management. For more on these modules, see the CBA
Reconciliation Manual and the Guide to Managing Travel Incurred Debt.
On the DTMO website, under the Training Search Tool are various manuals, guides, and other training resources
(Figure 10-1) to support travel.
To use the Training Search Tool:
1. You can leave all fields unchecked or blank and then select Search. A list of resources appears below
the tool.
2. If you want to limit the results:
• Enter a key word
• Define a Role, Type, Topic, or Series
• Select Search
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A list of resources appears below the tool.
Figure 10-1: Training Search Tool
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Chapter 2: Report Scheduler
You can access DTS from the DTMO website at https://www.travel.dod.mil/Programs/DoD-Travel-Systems/ or
from the DTS Home page at https://dtsproweb.defensetravel.osd.mil/dts-app/pubsite/all/view/. Once logged
into the system, you can perform administrative actions. The Report Scheduler allows you to request a variety
of reports. You must have organization access to select the Report Scheduler. In addition, you may need
specialized permission levels or role appointments to run a report.
All reports have a Title, Description (data fields), Search Criteria fields to check or select for the report request.
Note: The Search Criteria fields vary based upon the type of report. Most reports that require a specified date
range can only retrieve data for travel documents created in the last 15 months and for a date range of up to 31
days. There are a few exceptions for date range limitations such as the Incomplete Trip Cancellations
Authorizations, Unsubmitted Voucher Report and the Audit Trail Reports. Once you submit a request, DTS
creates the report off-line and emails you when the report is available for download.
To request and download a Report Scheduler report:
1. From the DTS Dashboard (Figure 10-2), hover over Administration, then select Report Scheduler from
the Reports options. The Report Scheduler Home screen (Figure 10-3) opens.
Figure 10-2: DTS Dashboard – Administrative Menu
Figure 10-3: Report Scheduler Home Page
2. Select Request New Report (Figure 10-3). The Request New Report screen (Figure 10-4) opens. It
displays the types of reports available. Blue links are selectable. Grey text is view only.
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Figure 10-4: Request New Report Screen (Partial Listing)
3. Select the link identifying the report you want to run. A search criteria screen opens (exact details vary
per report type; see descriptions below). Note: DTS marks required information with a red asterisk.
Items without a red asterisk are optional.
4. Fill in the report criteria and then select Submit (Figure 10-5).
Figure 10-5: Travelers By OCONUS Report Screen
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5. DTS informs you of when the report will run and the email address to receive an update when the
report is ready (Figure 10-6). If your personal profile does not contain an email address, the message
notes that fact and suggests a time to return to the Report Scheduler to check the report status.
Figure 10-6: Reports Process Explanation Screen
6. When you receive the DTS email (DefenseTravelSystem@defensetravel.osd.mil) or once the report is
available, return to the Report Scheduler Home page (Figure 10-3). It lists the reports you requested, if
needed select Refresh Reports List to see the status (Figure 10-7).
Figure 10-7: Requested Reports Screen
• If the report is not yet ready, the Status column shows Requested, and the Download column is empty.
• If the report is ready, a download link appears.
o Reports remain available for download for 7 days after the completed date.
o If DTS found no information within the search parameters you entered, the Download
column also displays the comment (No Data Found).
7. Select download to open a report. Open to view the report now, or Save it to view later. Note: If the
comment (No Data Found) appeared in step 5, you can still download, view, or save the report, but the
report will contain no data. You may need to change the criteria and run the report again to achieve
results.
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Sections 2.1 through 2.13 contain specific information about all the reports available through the Report
Scheduler.
2.1 Status Reports
Status Reports provide information about the routing process from the point of view of a trip, trip documents,
or travelers.
You need PL0 and Organization Access to run the reports.
2.1.1 Pending Airline Cancellation Report
The Pending Airline Cancellation Report provides a list of authorizations containing reservations in a confirmed
status (CTO BOOKED) that the AO has not stamped APPROVED within a selected number of hours.
The Pending Airline Cancellation Report displays the:
• Organization Name
• Traveler Name (Last/First/MI) and Last 4 SSN
• Traveler Email Address
• PNR Locator
• Document Name and Document (Current) Status
• Flight Departure Date and Flight Departure Time (earliest flight)
Follow the steps outlined in Section 2, Numbers 1-6 to run a Pending Airline Cancellation Report.
Figure 10-8 shows the Pending Airline Cancellation Report Search Criteria screen.
Figure 10-8: Pending Airline Cancellation Report Search Criteria Screen
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Table 10-1 explains the screen fields.
Table 10-1
PENDING AIRLINE CANCELLATION REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Organization
Enter a DTS organization name.
Include Sub
Organizations
Check it to include information for subordinate organizations.
Number of Hours to
Departure
Enter a number between 24 and 150 to find authorizations that
the AO has not approved within that many hours before the
flight departure time (i.e., enter 48 to find all documents that
are both unapproved and within 48 hours of flight time).
2.1.2 Signed Status Report
The Signed Status Report provides information about documents that were stamped SIGNED within a specified
date range not to exceed 31 days.
The Signed Status shows (as applicable) the:
• Organization
• Traveler Name (Last/First/MI) and Last 4 SSN
• Traveler Email Address
• TDY Location or Destination
• AO Email Address
• Document Name and Document Type
• TANUM
• Trip Type, Trip Purpose, and Description
• Current Status, Date of that Status, and Awaiting Status
• Last AO Approve Date (Date stamped Approved)
• PNR Locator
• Created, Signed and Approved Dates
• Departure and Return Dates
• Total Days TDY
• Total trip Expenses, Total Reimbursable Expenses, and Total Amount Claimed
• Total of Commercial Plane (CP) and Commercial Rail (CR) Expenses
• Total of CP and CR expenses that are being reimbursed via Government Travel Charge Card (GTCC);
though DTS sometimes uses the abbreviation GOVCC)
• Amount of Advances and Scheduled Partial Payments (SPPs)
• Standard Document Number (SDN)
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• Indicator of whether:
o The trip was cancelled
o Actual costs were used
o The document or an advance or SPP request was rejected by a financial system
o Constructed Travel was used
o Multiple LOAs were used
o The trip was Foreign Travel
o The document was T-Entered
o A non-GSA City Pair was used
• DTA ID Email Address
• LOA Label, Format Map, and Expenses
• Reference
Follow the steps outlined in Section 2, Numbers 1-6 to run a Signed Status Report.
Figure 10-9 shows the Signed Status Report Search Criteria screen.
Figure 10-9: Signed Status Report Search Criteria Screen
Table 10-2 explains the screen fields.
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Table 10-2
SIGNED STATUS REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Document Type
Select the type of document (ALL, AUTH, GAUTH, VCH, or LVCH)
to include in the report.
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
Include LOA Details
Checked it to include LOA details such as the label, LOA format,
amount allocated, and standard document number.
2.1.3 Depart Status Report
The Depart Status Report provides information on trips that are due to begin (or began) within the selected
date range.
The Depart Status Report shows the same information as the Signed Status Report (see section 2.1.2).
Follow the steps outlined in Section 2, Numbers 1-6 to run a Depart Status Report.
Figure 10-10 shows the Depart Status Report Search Criteria screen.
Figure 10-10: Depart Status Report Search Criteria Screen
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Table 10-3 explains the screen fields.
Table 10-3
DEPART STATUS REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Document Type
Select the type of document (ALL, AUTH, GAUTH) to include in
the report.
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
Include LOA Details
Checked it to include LOA details such as the label, LOA format,
amount allocated, and standard document number.
2.1.4 Return Status Report
The Return Status Report provides information on trips that are due to end (or ended) within the selected date
range.
The Return Status Report shows the same information as the Signed Status Report (see Section 2.1.2).
Follow the steps outlined in Section 2, Numbers 1-6 to run a Return Status Report.
Figure 10-11 shows the Return Status Report Search Criteria screen.
Figure 10-11: Return Status Report Search Criteria Screen
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Table 10-4 explains the screen fields.
Table 10-4
RETURN STATUS REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Document Type
Select the type of document (AUTH) to include in the report.
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
Include LOA Details
Checked it to include LOA details such as the label, LOA format,
amount allocated, and standard document number.
2.1.5 Approved Status Report
The Approved Status Report provides information about documents that received any of the following status
stamps within the selected date range:
• APPROVED
• PROCESSED
• CTO AMENDMENT
• AUTO APPROVED
• CANCELLED
The Approved Status Report shows the same information as the Signed Status Report (see Section 2.1.2).
Follow the steps outlined in Section 2, Numbers 1-6 to run an Approved Status Report.
Figure 10-12 shows the Approved Status Report Search Criteria screen.
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Figure 10-12: Approved Status Report Search Criteria Screen
Table 10-5 explains the screen fields.
Table 10-5
APPROVED STATUS REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Document Type
Select the type of document (ALL, AUTH, VCH, or LVCH) to
include in the report.
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
Include LOA Details
Checked it to include LOA details such as the label, LOA format,
amount allocated, and standard document number.
2.1.6 Traveler Status Report
The Traveler Status Report provides a list of documents for a specific date range based on the date of departure
(within the last 15 months). You can also include cost data in the report if you check the Show Cost Fields box.
The Traveler Status Report display includes (as applicable) the:
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• Organization and Component
• Traveler Name and Last 4 SSN
• Traveler Email Address
• Title/ Rank
• Document Name and Document Type
• TANUM
• Trip Dates, TDY Dates, and TDY Location
• Total Cost of Lodging, Airfare, Rental Car, and “other”
• DTA ID Email Address
Follow the steps outlined in Section 2, Numbers 1-6 to run a Traveler Status Report.
Figure 10-13 shows the Traveler Status Report Search Criteria screen.
Figure 10-13: Traveler Status Report Search Criteria Screen
Table 10-6 explains the screen fields.
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Table 10-6
TRAVELER STATUS REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Show Cost Fields
Check to include additional cost information.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
TDY Date As of
Enter (or use the calendar tool to select) the select a single date
to search.
2.1.7 Travelers By CONUS Report
The Travelers by CONUS Report provides a list of travelers currently in or planning to travel to a selected CONUS
state. The report is 31 days from current date and applies to APPROVED authorizations based on a single
selected state. Note: Location is limited to CONUS states and the District of Columbia.
The Travelers by CONUS Report display includes (as applicable) the:
• Organization Name, Organization Site Name, and Description
• Traveler Name
• Traveler Email Address
• TANUM
• TDY Arrival and Departure Dates
• TDY Location City and State
• AO Name
• AO Email Address
• Traveler Service and Active/Reserve
• Grade/Rank and Civilian/Military
• Present Duty Station Name, City, and State/County
• Unit ID
Follow the steps outlined in Section 2, Numbers 1-6 to run a Travelers by CONUS Report.
Figure 10-14 shows the Travelers By CONUS Search Criteria screen.
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Figure 10-14: Travelers by CONUS Search Criteria Screen
Table 10-7 explains the screen fields.
Table 10-7
TRAVELERS BY CONUS SEARCH CRITERIA DESCRIPTIONS
Field
Description
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
State
Use the drop to select a state.
2.1.8 Travelers By OCONUS Report
The Travelers by OCONUS Report provides a list of travelers currently in or planning to travel to a selected
OCONUS country. The report is 31 days from current date and applies to APPROVED authorizations based on a
single selected country. Note: Location is limited to OCONUS U.S. States and U.S. Territories, and OCONUS
countries.
The Travelers by OCONUS Report display includes (as applicable) the:
• Organization Name, Organization Site Name, and Description
• Traveler Name
• Traveler Email Address
• TANUM
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• TDY Arrival and Departure Dates
• TDY Location City and Country
• AO Name
• AO Email Address
• Traveler Service and Active/Reserve
• Grade/Rank and Civilian/Military
• Present Duty Station Name, City, and State/County
• Unit ID
Follow the steps outlined in Section 2, Numbers 1-6 to run a Travelers by OCONUS Report.
Figure 10-15 shows the Travelers By OCONUS Search Criteria screen.
Figure 10-15: Travelers by OCONUS Search Criteria Screen
Table 10-8 explains the screen fields.
Table 10-8
TRAVELERS BY OCONUS SEARCH CRITERIA DESCRIPTIONS
Field
Description
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Country
Use the drop to select a country.
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2.1.9 Incomplete Trip Cancelled Authorizations Report
The Incomplete Trip Cancelled Authorizations Report provides a list of all Authorizations that have been trip
cancelled, but have not been stamped CANCELLED or APPROVED. There is no date range for this report as it
provides a list of all trip cancelled Authorizations for an organization.
You need PL 0 and organization access to run the report.
The Incomplete Trip Cancelled Authorizations Report display includes (as applicable) the:
• Organization Name
• Traveler Name
• TANUM
• Document Name
• Current Status Date
• Awaiting Status
• Number of Days at Current Status
Follow the steps outlined in Section 2, Numbers 1-6 to run an Incomplete Trip Cancelled Authorizations Report.
Figure 10-16 shows the Incomplete Trip Cancelled Authorizations Search Criteria screen.
Figure 10-16: Incomplete Trip Cancelled Authorizations Screen
Table 10-9 explains the screen fields.
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Table 10-9
INCOMPLETE TRIP CANCELLED AUTHORIZATIONS SEARCH CRITERIA DESCRIPTIONS
Field
Description
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
2.2 Routing Reports
Routing Reports allow you to monitor the routing activity of your organizations’ travel documents.
2.2.1 Adjustment Report
The Adjustments Report provides a list of documents that travelers (or others acting on their behalf) modified
during the routing and approval process. Frequent adjustments may be an indicator that your travelers may
need more training.
The Adjustments Report shows (when applicable) the:
• Organization
• Traveler Name
• Traveler Email Address
• Document Name
• TANUM
• Approved Date
• Total Amount Claimed
• Date and Time of each Adjustment, with the Adjustor’s Name
Follow the steps outlined in Section 2, Numbers 1-6 to run an Adjustments Report.
Figure 10-17 shows the Adjustments Report Search Criteria screen.
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Figure 10-17: Adjustment Report Search Criteria Screen
Table 10-10 explains the screen fields.
Table 10-10
ADJUSTMENTS REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Document Type
Select the type of document (ALL, AUTH, GAUTH, VCH, or LVCH)
to include in the report.
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
Traveler’s SSN
Enter to limit the report to a single traveler. You can’t type in it –
you must use Lookup to find it. Use Clear SSN to remove a SSN.
2.2.2 Routing Status Report
The Routing Status Report (both “Legacy” and standard versions) identifies the status of documents that are in
routing, the next stamp in each document's routing list, and the number of days that have passed since the
document was last stamped. This is good for evaluating the health of your routing process.
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The Routing Status Report shows (when applicable) the:
• Traveler Name
• Organization
• Document Name, Document Type (e.g., voucher)
• TANUM
• Current Status (latest stamp applied)
• Awaiting Status (the next stamp due to be applied)
• Applied Date the Current stamp and the Number of Days Since
Follow the steps outlined in Section 2, Numbers 1-6 to run a Routing Status Report.
Figure 10-18 shows the Routing Status Report Search Criteria screen.
Figure 10-18: Routing Status Report Search Criteria Screen
Table 10-11 explains the screen fields.
Table 10-11
ROUTING STATUS REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Document Type
Select the type of document (ALL, AUTH, GAUTH, VCH, or LVCH)
to include in the report.
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ROUTING STATUS REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Routing Official’s SSN
Enter to limit the report to documents awaiting action by a
single Routing Official. You can’t type in it – you must use
Lookup to find it. Use Clear SSN to remove a SSN.
No of Days Threshold
Enter the number of days that must have passed (i.e., enter 5 to
get a report that only includes documents with a current date
stamp at least 5 days old).
2.3 Individual Reports
Individual Reports each have a unique purpose that does not fit into any other report category.
2.3.1 POSACK Delinquency Report
The POSACK Delinquency Report provides data about travel documents that DTS has forwarded for financial
processing, but have not yet received either a positive acknowledgment (POSACK) or a reject within a specified
number of hours.
You need permission level 5 to run this report.
The POSACK Delinquency Report shows (when applicable) the:
• Organization
• Traveler Name and Last 4 SSN
• Traveler Email Address
• Document Current and Original Names
• TANUM
• Document Type (e.g., voucher), and Adjustment Level
• Transaction Amount, Submission Date, time open, Accountable Station Number, and Invoice Sequence
• DTA ID Email Address
Follow the steps outlined in Section 2, Numbers 1-6 to run a POSACK Delinquency Report.
Figure 10-19 shows the POSACK Delinquency Status Report Search Criteria screen.
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Figure 10-19: Posack Delinquency Report Search Criteria Screen
Table 10-12 explains the screen fields.
Table 10-12
POSACK DELINQUENCY REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Report Type
Select an Obligation (i.e., authorizations) or Payment (i.e.,
vouchers) report.
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
# of Hours Delinquent
Enter the number of hours that must have passed (i.e., enter 72
to get a report that only includes documents submitted at least
72 hours ago).
2.3.2 Unsubmitted Voucher Report
The Unsubmitted Voucher Report provides a list of authorizations and amended authorizations for which no
voucher exists and 5 days have passed since the trip end date. The report also displays authorizations or
amended authorizations when vouchers are only in a CREATED status (e.g., not SIGNED or T-ENTERED). When
submitting a report, the specified date range must be within the last 24 months and with a maximum date range
of 93 days. Note: This report provides information as per the defined requirements. Accessing the current
version of trips may be necessary, to obtain more details.
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At a minimum, you should run this report on a weekly basis. The Unsubmitted Voucher Report shows (when
applicable) the:
• Organization
• Traveler Name
• Traveler Email Address
• Document Name
• Approved Date
• TANUM
• TDY Departure Date and the Number of Days Since the Trip End Date
• Amount of Authorization
Based upon the report’s results, you view the documents to verify the actual travel status (e.g., especially the
Digital Signature page) to determine any further action.
Findings may show:
• The amended authorization requires approval preventing voucher creation.
• The voucher is created, but not signed or T-Entered.
• There is no voucher, but travel occurred.
• The document is stuck and no other action is possible. Create a TraX Help Ticket.
• There is no voucher because travel did not occur. In this situation, the traveler should cancel the trip
indicating with expenses requiring a voucher or without expenses to close out the trip.
Follow the steps outlined in Section 2, Numbers 1-6 to run an Unsubmitted Voucher Report.
Figure 10-20 shows the Unsubmitted Voucher Report Search Criteria screen.
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Figure 10-20: Unsubmitted Voucher Report Search Criteria Screen
Table 10-13 explains the screen fields.
Table 10-13
UNSUBMITTED VOUCHER REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
Days Since End of Trip
Enter the number of days that must have passed (i.e., enter 5 to
get a report that only includes trips that ended at least 5 days
ago).
2.3.3 CBA TO Report
The CBA TO Report provides data about trips that charged a CBA for air or rail tickets and TMC fees. You can run
this report one of two ways:
• Include All Documents that Charged a CBA
• Include Only Documents with Missing Information (e.g., Ticket Number, Amount)
The CBA TO Report shows (when applicable) the:
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• Organization
• Traveler Name and Last 4 SSN
• Traveler Email Address
• AO Name
• AO Email Address
• Document Name, Document Type (e.g., Voucher)
• TANUM
• Current Status
• TDY Departure and Return Dates
• Ticket’s Passenger Name Record (PNR), Travel Mode, Number, Cost, and Date
• CBA Label
• DTA ID Email Address
Follow the steps outlined in Section 2, Numbers 1-6 to run a CBA TO Report.
Figure 10-21 shows the CBA TO Report Search Criteria screen.
Figure 10-21: CBA TO Report Search Criteria Screen
Table 10-14 explains the screen fields.
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Table 10-14
CBA TO REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
All CBA Documents
Select it to include all documents that charged a CBA.
Exceptions Only
Select it to include only documents that charged a CBA and are
missing key information (e.g., ticket cost).
2.3.4 Debt Management Report
The Debt Management Report (both “Legacy” and standard versions) provides data about travelers that are in
debt to the Government because of a DUE US DTS voucher. Debts remain on the report for 30 days after the
DUE US voucher is stamped ARCHIVE SUBMITTED (meaning the debt has been satisfied).
You need permission level 6 and the Debt Management Monitor indicator set to YES in your profile to run this
report.
The Debt Management Report shows (when applicable) the:
• Traveler Name and Last 4 SSN
• Traveler Email Address
• Document Name
• TANUM
• Debt Information:
o Date Incurred
o Date Traveler Notified
o Original Amount
o Offset and Collection (e.g., Payroll Deduction, Write-Off) History, to Include Stamp Applied,
Date, Amount, Balance Remaining
o Last Offset Date, Action, and Amount
o Current Balance Due
o 30-Day Status
o Days Since Last Activity
o Total Age of Debt
• DTA ID Email Address
Follow the steps outlined in Section 2, Numbers 1-6 to run a Debt Management Report.
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Figure 10-22 shows the Debt Management Report Search Criteria screen.
Figure 10-22: Debt Management Report Search Criteria Screen
Table 10-15 explains the screen fields.
Table 10-15
DEBT MANAGEMENT REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Include Debt History
Check it to include the date each stamp was applied to the
document and the balance that remained on that date.
2.3.5 Constructed Travel Report
The Constructed Travel Report provides data on trip costs and cost savings of approved trip requests when a
traveler has used Constructed Travel.
The Constructed Travel Report shows (when applicable) the:
• Organization
• Traveler Name
• DTA ID Email
• Document Name, Document Type (e.g., Voucher)
• TANUM
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• Approved Date
• Departure and Return Dates
• Actual Costs, Allowable Costs, and the Difference (Delta) Between Them
• An Indicator of Whether Approval Override was Used
Follow the steps outlined in Section 2.1 to run a Constructed Travel Report.
Figure 10-23 shows the Constructed Travel Report Search Criteria screen.
Figure 10-23: Constructed Travel Report Search Criteria Screen
Table 10-16 explains the screen fields.
Table 10-16
CONSTRUCTED TRAVEL REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Document Type
Select the type of document (ALL, AUTH, or VCH) to include in
the report.
Organization
Enter a DTS organization name.
Include Sub Organizations
Check the to include information for subordinate organizations.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
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2.3.6 Hotel Tax Exempt Locations Report
The Hotel Tax Exempt Locations Report shows approved vouchers that include both a tax exempt TDY location
and one or more Hotel Sales Tax non-mileage expense charges.
The Hotel Tax Exempt Locations Report shows (when applicable) the:
• Organization
• Traveler Name
• Selected (or all) Tax Exempt Locations
• Trip Start and End Dates
Follow the steps outlined in Section 2, Numbers 1-6 to run a Hotel Tax Exempt Locations Report.
Figure 10-24 shows the Hotel Tax Exempt Locations Search Criteria screen.
Figure 10-24: Hotel Tax Exempt Locations Search Criteria Screen
Table 10-17 explains the screen fields.
Table 10-17
HOTEL TAX EXEMPT LOCATIONS SEARCH CRITERIA DESCRIPTIONS
Field
Description
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
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HOTEL TAX EXEMPT LOCATIONS SEARCH CRITERIA DESCRIPTIONS
Field
Description
Tax Exempt Locations
Select an available TDY location to limit results to that location
or leave blank to return results for all TDY locations.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
2.3.7 What Happened on Authorization Approval (WHOAA) Report
The WHOAA Report allows you to see the authorizations created and approved after the trip start date. The
date range is based upon the authorization’s approved date.
The WHOAA Report shows (when applicable) the:
• Organization
• Traveler Name
• AO Organization, AO Name and AO Email Address
• Document Name, Document Type (e.g., voucher)
• TANUM
• Trip Purpose and Trip Description
• Total Trip Expenses
• Trip Start Dates (at the time of approval) and Days between Start Date and Approval Date
• Pre-Audit Reason Code and Pre-Audit Justification
Follow the steps outlined in Section 2, Numbers 1-6 to run What Happened on Authorization Approval Report.
Figure 10-25 shows the WHOAA Report Search Criteria screen.
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Figure 10-25: WHOAA Report Search Criteria Screen
Table 10-18 explains the screen fields.
Table 10-18
WHAT HAPPENED ON AUTHORIZATION APPROVAL (WHOAA) REPORT SEARCH CRITERIA
DESCRIPTIONS
Field
Description
Document Type
Select the type of document (ALL, AUTH, VCH) to include in the
report.
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Reason Code
Select one or more Reason Code to include in the report.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
2.4 CTO Travel Related Reports
The CTO Travel Related Reports provide information about travel and lodging associated with a traveler's TDY
or a TDY document.
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2.4.1 FPLP/FEMA Report
The FPLP/FEMA Report provides limited lodging data for documents that belong to one or more organizations.
Specifically, the report identifies whether a selected property participates in the Federal Premier Lodging
Program (FPLP) and is approved by the Federal Emergency Management Agency (FEMA).
The FPLP/FEMA Report shows (when applicable) the:
• Organization
• Traveler Name
• TDY Location
• Document Name
• TDY Departure and Return Dates
• Each Lodging Property’s Name and Location
• Whether It Is A FPLP Participant and FEMA Approved
Follow the steps outlined in Section 2, Numbers 1-6 to run a FPLP/FEMA Report.
Figure 10-26 shows the FPLP/FEMA Report Search Criteria screen.
Figure 10-26: FPLP/FEMA Report Search Criteria Screen
Table 10-19 explains the screen fields.
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Table 10-19
FPLP/FEMA REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
2.4.2 Reason Code Report
The Reason Code Report provides data on trips by travelers who needed to enter reason codes for various
actions such as not using GSA city pair contract flights or required lodging types, to name just two. The report
also provides the justifications they entered for their selections. This report lists all instances of every reason
code and justification.
The Reason Code Report shows (when applicable) the:
• Organization Name and Component
• Traveler Name
• Document Name
• TANUM
• Departure Date and Time
• Arrival Date and Time
• TDY Travel Month
• Carrier Name and Carrie Flight Number
• Reason Code
• Detailed Explanation (Justification)
Follow the steps outlined in Section 2, Numbers 1-6 to run a Reason Code Report.
Figure 10-27 shows the Reason Code Report Search Criteria screen.
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Figure 10-27: Reason Code Report Search Criteria Screen
Table 10-20 explains the screen fields.
Table 10-20
REASON CODE REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
Reason Code
Select an available reason code to limit results to documents
that contain that code, or leave blank to return results for all
documents.
2.4.3 Reason Justification Report
The Reason Justifications Report provides similar information as seen in the Reason Code Report, but provides
fewer data categories and only lists unique instances of the reason codes and justifications.
The Reason Justifications Report shows (when applicable) the:
• Organization
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• Traveler Name
• TANUM
• TDY Travel Month
• Reason Code
• Detailed Explanation (Justification)
Follow the steps outlined in Section 2, Numbers 1-6 to run a Reason Justifications Report.
Figure 10-28 shows the Reason Justifications Report Search Criteria screen.
Figure 10-28: Reason Justifications Report Search Criteria Screen
Table 10-21 explains the screen fields.
Table 10-21
REASON JUSTIFICATIONS REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
Reason Code
Select an available reason code to limit results to documents
that contain that code, or leave blank to return results for all
documents.
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2.4.4 CTO Fee Report
The CTO Fee Report provides data about TMC transaction fees and the reasons for TMC intervention.
You need permission level 6 to run this report.
The CTO Fee Report shows (when applicable) the:
• Organization and Component
• Traveler Name
• Justification
• Document Name
• TANUM
• PNR Locator
• TMC fee Amount (+ Whether This Constitutes a “Touch Fee”) and Pseudo City Code (PCC)
• Ticket Date, Number, Value, Form of Payment, and Transaction Type
Follow the steps outlined in Section 2, Numbers 1-6 to run a CTO Fee Report.
Figure 10-29 shows the CTO Fee Report Search Criteria screen.
Figure 10-29: CTO Fee Report Search Criteria Screen
Table 10-22 explains the screen fields.
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Table 10-22
CTO FEE REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
2.4.5 Unused Ticket Report
The Unused Ticket Report provides information about trips that could have unused air tickets. These trips are
candidates for further research. This report also includes data about tickets with a different cost on the voucher
than was approved on the authorization. Trips in this report meet one of two of criteria:
• The authorization included an airline ticket, but no voucher has been created
• The ticket prices on the authorization and voucher differ
The Unused Ticket Report shows (when applicable) the:
• Organization
• Traveler Name and Last 4 SSN
• Document’s Name
• TANUM
• Current Status
• Created and Approved Dates
• TDY Return Date
• On Authorization, Ticket Cost, Number, and Whether it was Cancelled
• On Voucher the Ticket Cost
• Delta (The Difference Between the Ticket Costs on the Authorization and Voucher)
Follow the steps outlined in Section 2, Numbers 1-6 to run an Unused Ticket Report.
Figure 10-30 shows the Unused Ticket Report Search Criteria screen.
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Figure 10-30: Unused Ticket Report Search Criteria Screen
Table 10-23 explains the screen fields.
Table 10-23
UNUSED TICKET REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
Ticket Number
Enter to limit results to a single ticket.
Traveler SSN
Enter to limit the report to a single traveler. You can’t type in it –
you must use Lookup to find it. Use Clear SSN to remove a SSN.
2.5 MIS Reports
The Management Information System (MIS) Reports can help determine a military traveler’s eligibility
allowances. You must have MIS Access to run these reports (see the DTA Manual, Chapter 11).
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2.5.1 Enlisted BAS Report
The Enlisted Basic Allowance for Sustenance (BAS) Report can help determine whether an enlisted uniformed
member's TDY status changes their BAS. It includes information about trips by enlisted uniformed members who
started their travel within the specified date range.
The Enlisted BAS Report shows (when applicable) the:
• Organization and Component
• Traveler Name and Full SSN
• Rank
• Document Name and Document Type (e.g., Voucher)
• TANUM
• Approved Date
• TDY Location
• Arrival and Departure Dates
• Number of Days at TDY Location
Follow the steps outlined in Section 2, Numbers 1-6 to run an Enlisted BAS Report.
Figure 10-31 shows the Enlisted BAS Report Search Criteria screen.
Figure 10-31: Enlisted BAS Report Search Criteria Screen
Table 10-24 explains the screen fields.
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Table 10-24
ENLISTED BAS REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Document Type
Select the type of document (AUTH, VCH) to include in the
report.
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
2.5.2 OCONUS Report
The OCONUS Report can help determine a traveler’s entitlement to foreign duty pay, hostile fire pay, imminent
danger pay, and/or a combat zone tax exclusion. It includes information about trips by OCONUS travelers who
traveled, or who had authorizations approved or vouchers paid, within the specified date range.
The OCONUS Report shows (when applicable) the:
• Organization and Component
• Traveler name and Last 4 SSN
• Rank and Civilian/Military Status
• Document Name and Document Type (e.g., voucher)
• TANUM
• Approved Date
• TDY Location
• Arrival and Departure Dates
• Number of Days at that TDY Location
Follow the steps outlined in Section 2, Numbers 1-6 to run an OCONUS Report.
Figure 10-32 shows the OCONUS Report Search Criteria screen.
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Figure 10-32: OCONUS Report Search Criteria Screen
Table 10-25 explains the screen fields.
Table 10-25
OCONUS REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Document Type
Select the type of document (AUTH, VCH) to include in the
report.
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
Include Civilian
Check it to include information for civilian travelers.
2.5.3 FSA Report
The FSA Report can help determine whether a uniformed member is entitled to a Family Separation Allowance
(FSA). It includes information about authorizations for TDYs over 30 days long or vouchers paid within the
specified date range. Note: The report does not include information about the member's dependents’ status,
type, and location.
The FSA Report shows (where applicable) the:
• Organization and Component
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• Traveler Name and Full SSN
• Rank
• Document Name and Document Type (e.g., voucher),
• TANUM
• Approved Date
• TDY Location
• Arrival and Departure Dates
• Number of Days at that TDY Location
Follow the steps outlined in Section 2, Numbers 1-6 to run an FSA Report.
Figure 10-33 shows the FSA Report Search Criteria screen.
Figure 10-33: FSA Report Search Criteria Screen
Table 10-26 explains the screen fields.
Table 10-26
FSA REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Document Type
Select the type of document (AUTH, VCH) to include in the
report.
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
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FSA REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
2.5.4 Special Duty Report
The Special Duty Report informs you when your organization’s travelers received altered allowances due to duty
conditions such as field duty or hospital in-patient status while TDY. It includes authorizations or vouchers with a
qualifying duty condition within the specified date range.
The Special Duty Report shows (when applicable) the:
• Traveler Name and Full SSN
• Rank
• Organization and Component
• Document Name and Document Type (e.g., voucher)
• TANUM
• Approved Date
• TDY Location
• Departure and Return Dates
• Number of Days at that TDY Location
• Qualifying Duty Condition, Location, Start and End Dates, and Number of Days Under that Condition
Follow the steps outlined in Section 2, Numbers 1-6 to run a Special Duty Report.
Figure 10-34 shows the Special Duty Report Search Criteria screen.
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Figure 10-34: Special Duty Report Search Criteria Screen
Table 10-27 explains the screen fields.
Table 10-27
SPECIAL DUTY REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Document Type
Select the type of document (AUTH, VCH) to include in the
report.
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
2.5.5 Military Leave Report
The Military Leave Report identifies uniformed members whose travel documents record they took annual
leave while TDY.
The Military Leave Report shows (when applicable) the:
• Organization and Component
• Traveler Name and Full SSN
• Rank
• Document Name, Document Type (e.g., voucher)
• TANUM
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• Approved Date
• TDY Location
• Departure and Return Dates
• Number of Days TDY
• Leave Location, Start and End Dates, and Number Leave Days
Follow the steps outlined in Section 2, Numbers 1-6 to run a Military Leave Report.
Figure 10-35 shows the Military Leave Report Search Criteria screen.
Figure 10-35: Military Leave Report Search Criteria Screen
Table 10-28 explains the screen fields.
Table 10-28
MILITARY LEAVE REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Document Type
Select the type of document (AUTH, VCH) to include in the
report.
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
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2.6 Partner System Reports
You can generate the following reports to find information about travelers and trips that belong to DTS partner
systems:
• Traveler Status Report (Section 2.1.6)
• Routing Status Report (Section 2.2.2)
• POSACK Delinquency Report (Section 2.3.1)
• Unsubmitted Voucher Report (Section 2.3.2)
• CTO Fee Report (Section 2.4.4)
• Unused Ticket Report (Section 2.4.5)
The only difference when running a partner system report versus the legacy reports is that on the applicable
search criteria screen (Figures 10-36 through 10-41), you must select which partner system (e.g., NROWS, for
Navy Reserve Order Writing System) owns the subject documents and travelers.
Figure 10-36: Partner System Traveler Status Report Search Criteria Screen
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Figure 10-37: Partner System Routing Status Report Search Criteria Screen
Figure 10-38: Partner System Posack Delinquency Report Search Criteria Screen
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Figure 10-39: Partner System Unused Ticket Report Search Criteria Screen
Figure 10-40: Partner System Unsubmitted Voucher Report Search Criteria Screen
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Figure 10-41: Partner System CTO Fee Report Search Criteria Screen
For all other details about these reports, refer to the section listed next to each report’s name.
2.7 Person Reports
Person Reports provide a complete list of information available from DTS profiles, specific traveler trip details
and people with Read-Only Access (ROA).
2.7.1 Complete Traveler Information List Report
The Complete Traveler Information List Report provides all the information in a person’s DTS profile. For a
complete listing of profile data, see the DTA Manual, Chapter 7.
You need permission level 5 and organization access to run this report.
Follow the steps outlined in Section 2, Numbers 1-6 to run a Complete Traveler Information List Report.
Figure 10-42 shows the Complete Traveler Information List Search Criteria screen.
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Figure 10-42: Complete Traveler Information List Search Criteria Screen
Table 10-29 explains the screen fields.
Table 10-29
COMPLETE TRAVELER INFORMATION LIST REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Show Full SSN
Check it to show unmasked SSNs. Leave it unchecked to show
masked SSNs.
2.7.2 Read Once Access Report
The Read Only Access Report provides a listing of people with read-only access (ROA) in DTS. If a person on the
report has ROA to multiple organizations, the report will show one row for each organization that person has
access to. ROA Users and ROA Administrators with “ALL” organization access only appear on the report, if their
assigned DTS organization matches the search criteria.
You need permission level 5 and organization access to run this report.
The Read Only Access Report shows (when applicable) the:
• Assigned Organization
• Name
• Email Address
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• ROA Status (User or Administrator)
• ROA Access Organization (s)
Follow the steps outlined in Section 2, Numbers 1-6 to run a Read Only Access Report.
Figure 10-43 shows the Read Only Access Report Search Criteria screen.
Figure 10-43: Read Only Access Report Search Criteria Screen
Table 10-30 explains the screen fields.
Table 10-30
READ ONLY ACCESS REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
2.7.3 List of a Traveler’s Trips with Document Details Report
The List of Traveler’s Trips with Document Details Report provides the user with a list of Authorizations and
Vouchers for a specific SSN up to 10 years in the past.
You need permission level 5 and organization access to run this report.
The List of Traveler’s Trips with Document Details Report shows (when applicable) the:
• Organization
• Traveler Name and SSN
• Document Name
• TANUM
• Depart and Return Dates
• Trip Purpose and Trip Description
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Follow the steps outlined in Section 2, Numbers 1-6 to run a List of Traveler’s Trips with Document Details
Report.
Figure 10-44 shows the List of Traveler’s Trips with Document Details Report Search Criteria screen.
Figure 10-44: List of Traveler’s Trips with Document Details Report Search Criteria Screen
Table 10-31 explains the screen fields.
Table 10-31
LIST OF TRAVELER’S TRIPS WITH DOCUMENT DETAILS REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Traveler SSN
Use the Lookup feature to search for and enter a traveler’s SSN.
Document Type
Select the type of document (ALL, AUTH, VCH) to include in the
report.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
Show Full SSN
Check it to show unmasked SSN. Leave it unchecked to show
masked SSN.
2.7.4 List of a Traveler’s Trips with Location Details Report
The List of Traveler’s Trips with Location Details Report provides the user with a list of Authorizations and
Vouchers for a specific SSN up to 10 years in the past.
You need permission level 5 and organization access to run this report.
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The List of Traveler’s Trips with Location Details Report shows (when applicable) the:
• Organization
• Traveler Name and SSN
• Document Name
• TANUM
• Location
• Location State/Country
• TDY Arrive and Depart Dates
Follow the steps outlined in Section 2, Numbers 1-6 to run a List of Traveler’s Trips with Location Details
Report.
Figure 10-45 shows the List of Traveler’s Trips with Location Details Report Search Criteria screen.
Figure 10-45: List of Traveler’s Trips with Location Details Report Search Criteria Screen
Table 10-32 explains the screen fields.
Table 10-32
LIST OF TRAVELER’S TRIPS WITH LOCATION DETAILS REPORT SEARCH CRITERIA
DESCRIPTIONS
Field
Description
Traveler SSN
Use the Lookup feature to search for and enter a traveler’s SSN.
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LIST OF TRAVELER’S TRIPS WITH LOCATION DETAILS REPORT SEARCH CRITERIA
DESCRIPTIONS
Field
Description
Document Type
Select the type of document (ALL, AUTH, VCH) to include in the
report.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
Show Full SSN
Check it to show unmasked SSN. Leave it unchecked to show
masked SSN.
2.7.5 List of a Traveler’s Trips with Reservation Details Report
The List of Traveler’s Trips with Reservation Details Report provides the user with a list of Authorizations and
Vouchers for a specific SSN up to 10 years in the past.
You need permission level 5 and organization access to run this report.
The List of Traveler’s Trips with Reservation Details Report shows (when applicable) the:
• Organization
• Traveler Name and SSN
• Document Name
• TANUM
• Reservation Type
• Depart From Date and Arrive to Date
• Depart From Airport
• Arrive to Airport
• Vendor
Follow the steps outlined in Section 2, Numbers 1-6 to run a List of Traveler’s Trips with Reservation Details
Report.
Figure 10-46 shows the List of Traveler’s Trips with Reservation Details Report Search Criteria screen.
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Figure 10-46: List of Traveler’s Trips with Reservation Details Report Search Criteria Screen
Table 10-33 explains the screen fields.
Table 10-33
LIST OF TRAVELER’S TRIPS WITH RESERVATION DETAILS REPORT SEARCH CRITERIA
DESCRIPTIONS
Field
Description
Traveler SSN
Use the Lookup feature to search for and enter a traveler’s SSN.
Document Type
Select the type of document (ALL, AUTH, VCH) to include in the
report.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
Show Full SSN
Check it to show unmasked SSN. Leave it unchecked to show
masked SSN.
2.7.6 List of a Traveler’s Trips with EFT/GOVCC Details Report
The List of Traveler’s Trips with EFT/GOVCC Details Report provides the user with a list of Authorizations and
Vouchers for a specific SSN up to 10 years in the past.
You need permission level 3 and 5 as well as organization access to run this report.
The List of Traveler’s Trips with EFT/GOVCC Details Report shows (when applicable) the:
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• Organization
• Traveler Name and SSN
• Document Name
• TANUM
• EFT Type (i.e., GOVCC, CHECKING, and/or SAVINGS)
• EFT Account (number)
• EFT Routing (i.e., number for CHECKING or SAVINGS)
Follow the steps outlined in Section 2, Numbers 1-6 to run a List of Traveler’s Trips with EFT/GOVCC Details
Report.
Figure 10-47 shows the List of Traveler’s Trips with EFT/GOVCC Details Report Search Criteria screen.
Figure 10-47: List of Traveler’s Trips with EFT/GOVCC Details Report Search Criteria Screen
Table 10-34 explains the screen fields.
Table 10-34
LIST OF TRAVELER’S TRIPS WITH EFT/GOVCC DETAILS REPORT SEARCH CRITERIA
DESCRIPTIONS
Field
Description
Traveler SSN
Use the Lookup feature to search for and enter a traveler’s SSN.
Document Type
Select the type of document (ALL, AUTH, VCH) to include in the
report.
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LIST OF TRAVELER’S TRIPS WITH EFT/GOVCC DETAILS REPORT SEARCH CRITERIA
DESCRIPTIONS
Field
Description
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
Show Full SSN
Check it to show unmasked SSN. Leave it unchecked to show
masked SSN.
2.8 Audit Trail Reports
You can see Audit Trail Reports in the Report Scheduler, but you can’t select them or run them automatically. If
you need access to these specialized reports, you need to submit a TraX Help Ticket for assistance. The TAC will
respond to your ticket request.
Key aspects for these reports:
• The search criteria time constraint is 24 months.
• There is no restriction on the date range.
• All reports mask the first 5 digits of an individual’s SSN.
2.8.1 Audit Trail GOVCC and EFT Data
The Audit Trail GOVCC and EFT Data Report shows all changes to the Government Charge Card (GOVCC) Data or
the Electronic Funds Transfer Data sections of the selected travelers’ DTS profiles. It also shows who made the
changes and when they made them. DTS masks all account numbers except for the last four digits. For more
information about the contents of DTS personal profiles, see the DTA Manual, Chapter 7.
2.8.2 Audit Trail Traveler Specific Data
The Audit Trail Traveler Specific Data Report shows changes to various fields in selected travelers’ DTS profiles.
Specifically, it shows changes to the Advance Authorization, Civilian/Military, Default Line of Accounting, Default
Routing List fields, or the Self AO Approval yes/no radio button. It also shows who made the changes and when
they made them. For more information about the contents of DTS personal profiles, see the DTA Manual,
Chapter 7.
2.8.3 Audit Travel User Specific Data
The Audit Trail User Specific Data Report shows all changes* to the Common Data or User Specific Data sections
of the selected people’s DTS profiles. The report also shows who made the changes and when they made them.
For more information about the contents of DTS personal profiles, see the DTA Manual, Chapter 7.
*Exceptions: The report does not show changes to the Business Intelligence and Reporting Tool (BIRT) access
or the User ID.
2.9 Service Requested Reports
Service Requested Reports are reports that were previously only available via an Ad Hoc Report request, but
due to their popularity they are now available in the Report Scheduler.
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2.9.1 Debt Report with Offsets and Collections
The Debt Report with Offsets and Collections shows details of DUE US vouchers and the actions taken against
them. The maximum date range for the report is 31 days.
You need permission level 6 to run this report.
The Debt Report with Offsets and Collections shows (when applicable) the:
• Organization
• Traveler Name
• Date Notified of the Debt
• TANUM
• Debt’s:
o Date Incurred, Original Amount, and Total Age
o All Offsets and Collections, Their Dates, and Amounts
o Current Balance
o Date Since Last Activity and 30-Day Clock Status
Follow the steps outlined in Section 2, Numbers 1-6 to run a Debt Report with Offsets and Collections.
Figure 10-48 shows the Debt Report with Offsets and Collections Search Criteria screen.
Figure 10-48: Debit Report with Offsets and Collections Report Search Criteria Screen
Table 10-35 explains the screen fields.
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Table 10-35
DEBT REPORT WITH OFFSETS AND COLLECTIONS SEARCH CRITERIA DESCRIPTIONS
Field
Description
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
2.9.2 Expense Report by Category
The Expense Report by Category provides TDY and detailed expense information from approved documents.
You need permission level 1 to run this report.
The Expense Report by Category shows (where applicable) the:
• Organization
• Traveler Name and Last 4 SSN
• Document Name and Document Type (e.g., voucher)
• TANUM
• Approved Date
• Trip Departure and Return Dates
• TDY Location
• LOA and Budget Labels
• Each Expense, Expense Type, and Amount
Follow the steps outlined in Section 2, Numbers 1-6 to run an Expense Report by Category.
Figure 10-49 shows the Expense Report by Category Search Criteria screen.
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Figure 10-49: Expense Report by Category Search Criteria Screen
Table 10-36 explains the screen fields.
Table 10-36
EXPENSE REPORT BY CATEGORY SEARCH CRITERIA DESCRIPTIONS
Field
Description
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Document Type
Select the type of document (AUTH, LVCH, VCH) to include in
the report.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
LOA Account Fields
Select an Account line (1-10) or leave blank to include all
Account lines.
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EXPENSE REPORT BY CATEGORY SEARCH CRITERIA DESCRIPTIONS
Field
Description
Positions
Include the range of positions to include or leave blank to
include all positions.
Matching Text
Limit search by text or leave blank.
2.9.3 Expense Report by Document Name
The Expense Report by Document Name provides TDY and transportation expenses and per diem allowance
information from vouchers.
You need permission level 1 or 3 to run this report.
The Expense Report by Document Name shows (when applicable) the:
• Organization
• Traveler Name
• Document Name and Document Type (e.g., voucher)
• TANUM
• Status
• LOA
• Approved Date
• Comments and Reference Information
• Trip’s Departure Dates
• TDY Location, Purpose, and Description
• Following Costs: Airfare, Lodging, Hotel Taxes, Rental Car, Gas, Meals and Incidentals, “Other Costs”,
And Total
• Indicator of Whether the Document was Cancelled
Follow the steps outlined in Section 2, Numbers 1-6 to run an Expense Report by Document Name.
Figure 10-50 shows the Expense Report by Document Name Search Criteria screen.
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Figure 10-50: Expense Report by Document Name Search Criteria Screen
Table 10-37 explains the screen fields.
Table 10-37
EXPENSE REPORT BY DOCUMENT NAME SEARCH CRITERIA DESCRIPTIONS
Field
Description
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
2.9.4 PERSTEMPO Report
The PERSTEMPO Report provides TDY, expense, and PERSTEMPO information from all travel documents.
You need permission level 5 to run this report.
The PERSTEMPO Report shows (when applicable) the:
• Organization and Component
• Traveler Name and Full SSN
• Title/Rank, Civilian or Military Affiliation
• Unit ID
• Document Type (e.g., voucher)
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• TANUM
• Trip Purpose and Description
• Voucher Expenses
• PERSTEMPO Code
• Departure and Return Dates
• Total Number of Days TDY
• TDY Location
Follow the steps outlined in Section 2, Numbers 1-6 to run a PERSTEMPO Report.
Figure 10-51 shows the PERSTEMPO Report Search Criteria screen.
Figure 10-51: PERSTEMPO Report Search Criteria Screen
Table 10-37 explains the screen fields.
Table 10-37
PERSTEMPO REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
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2.9.5 Separation of Duty Report
The Separation of Duty Report provides information about a travel document’s approving officials and
delegated authorities, to highlight separation of duties.
You need permission level 5 to run this report.
The Separation of Duty Report shows (when applicable) the:
• Organization and Senior Organization
• Traveler Name
• AO Name, Permission Levels*, Group Access* and Organization*
• Delegated Authority’s Name and Organization
• Document Name and Document Type (e.g., voucher)
• TANUM
• Trip Purpose
• Departure and Return Dates
• Current adjustment level, and Approved Date
Note: Includes both current and when they signed the document
Follow the steps outlined in Section 2.1 to run a Separation of Duty Report.
Figure 10-52 shows the Separation of Duty Report Search Criteria screen.
Figure 10-52: Separation of Duty Search Criteria Screen
Table 10-39 explains the screen fields.
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Table 10-39
SEPARATION OF DUTY REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
2.10 Daily Whats Out Report
Most individuals with organization access can see Daily Whats Out Reports in the Report Scheduler, but can’t
select them or run them. They show the status of transactions in the accounting systems that interact with DTS.
You need permission level 7 to run all Daily Whats Out Reports.
2.10.1 Daily “Whats Out” Totals by System Report
The Daily “Whats Out” Totals by System Report provides the status on a specific date of the financial systems
supported by DTS. It shows the number of transactions processed on that date, and the number of transactions
that experienced a processing delay of >96 hours.
Follow the steps outlined in Section 2.1 to run a Financial Transactions – Daily “Whats Out” Totals by System
Report.
Figure 10-53 shows the Financial Transactions – Daily “Whats Out” Totals by System Search Criteria screen.
Figure 10-53: Financial Transactions – Daily “Whats Out” Total by System Search Criteria Screen
Table 10-40 explains the screen fields.
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Table 10-40
FINANCIAL TRANSACTIONS – “WHATS OUT” TOTALS BY SYSTEM REPORT SEARCH
CRITERIA DESCRIPTIONS
Field
Description
Transaction Date
Enter (or use the calendar tool to select) the date to search.
Data Available for
following dates:
Scroll through a list of dates to make sure information is
available for the date you want.
2.10.2 Daily “Whats Out” Transactions Details by Trans Label Report
The Daily “Whats Out” Transactions Details by Trans Label Report provides the details of one day’s financial
transactions, either to a financial system, or for a document, or transaction type. It shows (when applicable)
information to identify the document, the transaction type, and whether each transaction was sent or paid (and
if so, when).
Follow the steps outlined in Section 2.1 to run a Financial Transactions – Daily “Whats Out” Transactions
Details by Trans Label Report.
Figure 10-54 shows the Financial Transactions – Daily “Whats Out” Transactions by Trans Label Search Criteria
screen.
Figure 10-54: Financial Transactions – Daily “Whats Out” Transactions by Trans Label Search Criteria Screen
Table 10-41 explains the screen fields.
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Table 10-41
FINANCIAL TRANSACTIONS – “WHATS OUT” TRANSACTIONS BY TRANS LABEL SEARCH
CRITERIA DESCRIPTIONS
Field
Description
Late (Y/N)
Select N(o) or Y(es) to limit results to items that are or aren’t
late.
Snap Date
Enter (or use the calendar tool to select) the date to search.
Transaction Label
Select the finance system, a document, or transaction type to
include.
2.10.3 Daily “Whats Out” All Details Report
The Daily “Whats Out” All Details Report provides the same information as provided by the Daily “Whats Out”
Transactions Details by Trans Label Report, but does not require you to limit your search to a financial system, a
document, or transaction type.
Follow the steps outlined in Section 2.1 to run a Financial Transactions – Daily “Whats Out” All Details Report.
Figure 10-55 shows the Financial Transactions – Daily “Whats Out” All Details Search Criteria screen.
Figure 10-55: Financial Transactions – Daily “Whats Out” All Details Search Criteria Screen
Table 10-42 explains the screen fields.
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Table 10-42
FINANCIAL TRANSACTIONS – “WHATS OUT” ALL DETAILS SEARCH CRITERIA
DESCRIPTIONS
Field
Description
Late (Y/N)
Select N(o) or Y(es) to limit results to items that are or aren’t
late.
Snap Date
Enter (or use the calendar tool to select) the date to search.
Transaction Label
Select the finance system, a document, or transaction type to
include.
2.11 Monthly Debt Summary Report
There is only one Debt Summary Report. You need permission level 7 to run it.
The Monthly Debt Summary Report displays the number of travel documents that went into debt in the
requested month. It shows (when applicable) the organization and the number of travel documents that went
into debt.
Follow the steps outlined in Section 2.1 to run a Monthly Debt Summary Report.
Figure 10-56 shows the Monthly Debt Summary Report Search Criteria screen.
Figure 10-56: Monthly Debt Summary Report Search Criteria Screen
Table 10-43 explains the screen fields.
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Table 10-43
MONTHLY DEBT SUMMARY SEARCH CRITERIA DESCRIPTIONS
Field
Description
Report Option
Select whether to run the report for a service, a site, or an
organization. Your selection determines which items listed in
gray (below) display.
Service
Displays when you select Service. Select the Service or Agency
to search.
Site
Displays when you select Site. Select the site, installation, or
larger organization to search.
Organization and Include
Sub Organization
Displays when you select Organization. Enter a DTS
organization name.
Month
Check it to include information for subordinate organizations.
2.12 Defense Lodging Reports
There are two Defense Lodging reports. These reports identify lodging use by your travelers.
2.12.1 Unavailability Report for Government Lodging Programs
The Unavailability Report for Government Lodging Programs provides information about travel documents that
belong to travelers who were TDY to military installations, but who did not use DoD lodging because it was
unavailable.
The Unavailability Report for Government Lodging Programs shows (when applicable) the:
• Organization
• Traveler Name
• Traveler Service
• Traveler Pay Grade
• Document Type
• TANUM
• Check-in Date and Check-out Date
• Military Installation
• Military Installation Location (State/Country)
• DLS System, DoD CNA (Certificate of Non-Availability) Number
• Government Privatized Unavailability Flag
Follow the steps outlined in Section 2.1 to run an Unavailability Report for Government Lodging Programs.
Figure 10-57 shows the Unavailability Report for Government Lodging Programs Search Criteria screen.
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Figure 10-57: Unavailability Report for Government Lodging Programs Search Criteria Screen
Table 10-40 explains the screen fields.
Table 10-40
UNAVAILABILITY REPORT FOR GOVERNMENT LODGING PROGRAMS SEARCH CRITERIA
DESCRIPTIONS
Field
Description
Report Date Range (Start)
and (End)
Enter (or use the calendar tool to select) the date range to
search.
Document Type
Select whether to look for authorizations or vouchers.
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Lodge Type
Select whether to run the report for all lodging, or whether to
limit to Government Lodging or Government Privatized lodging.
TDY Location and TDY
State or Country
Enter a TDY location to include in the search, or leave blank to
search all.
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2.12.2 Non-Use Lodging Reason Justification Report
The Non-Use Lodging Reason Justification Report provides information from trips that do not reflect the use of
required DoD lodging or DoD Preferred Commercial lodging, and the reason codes with justifications the
travelers selected in the document.
The Non-Use Lodging Reason Justification Report shows (when applicable) the:
• Organization
• Traveler Name
• Traveler Service
• Traveler Pay Grade
• Document Type
• TANUM
• Check-in Date and Check-out Date
• Booked Lodging Type
• TDY City and TDY State
• Booked Lodging Name and Booked Lodging Property Address
• Confirmation Number
• Metro Area
• Rate Paid
• Pre-Audit Reason Name, Reason Code, and Detailed Justification
Follow the steps outlined in Section 2.1 to run a Non-Use Lodging Reason Justification Report.
Figure 10-58 shows the Non-Use Lodging Reason Justification Report Search Criteria screen.
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Figure 10-58: Non-Use Lodging Reason Justification Report Search Criteria Screen
Table 10-45 explains the screen fields.
Table 10-45
NON-USE LODGING REASON JUSTIFICATION REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Report Date Range (Start)
and (End)
Enter (or use the calendar tool to select) the date range to
search.
Document Type
Select whether to look for authorizations or vouchers.
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Audit Category
Lodging is the only option.
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NON-USE LODGING REASON JUSTIFICATION REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Audit Type
Select All to see all available pre-audit flags, or select one to
limit the search.
Reason Code
Select one to limit the search or leave blank to see all available
reason codes.
Metro Area
Select the TDY metro area.
TDY Location and TDY
State or Country
Enter a TDY location to include in the search, or leave blank to
search all.
2.13 Lowest Logical Airfare Reports
There are three Lowest Logical Airfare Reports which provide key information regarding travelers’ use (or non-
use) of restricted airfares in DTS.
2.13.1 Restricted Expired Fare Report
The Restricted Expired Fare Report provides a list of authorizations with restricted fares that time out before
AO approval. This report can help identify lost savings and required rework due to slow document approval.
The Restricted Expired Fare Report shows (when applicable) the:
• Organization
• Traveler Name
• TANUM
• Document Name
• Signed Stamp Date and Signed Stamp Time
• Returned Expired Ticket Date and Returned Expired Ticket Time
• Ticket by Date and Ticket By Time
• Lowest Available Restricted Fare Cost
• Lowest Available Unrestricted Fare Cost
• Expired Savings Amount
• Authorizing Official
• Remarks
• CONUS/OCONUS
Follow the steps outlined in Section 2.1 to run a Restricted Expired Fare Report.
Figure 10-59 shows the Restricted Expired Fare Report Search Criteria screen.
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Figure 10-59: Restricted Expired Fare Report Search Criteria Screen
Table 10-41 explains the screen fields.
Table 10-41
RESTRICTED EXPIRED FARE REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
CONUS
Check to include domestic flights in the report.
OCONUS
Check to include internal flights in the report.
2.13.2 Restricted Fare Savings Report
The Restricted Fare Savings Report identifies when an unrestricted or GSA contract city pairs was available and
the restricted fare was selected instead. This report can help identify travel cost savings generated by using
restricted fares.
The Restricted Fare Savings Report shows (when applicable) the:
• Organization
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• Traveler Name
• TANUM
• PNR/Reservation Code
• Ticket Number and Ticket Cost
• TDY Location
• Booking Date and Booking Cost
• Departure Airport and Arrival Airport
• Departure Date and Arrival Dates
• Approval Date
• Lowest Unrestricted Fare
• Potential Cost Savings
• GSA CPP Flag
• Ticketed to Booked Cost Difference
• Ticketed to Lowest Unrestricted Fare Cost Difference
• Total Obligation
• Airfare Paid
• Airfare Obligation/Disbursement Comparison
• CONUS/OCONUS
Follow the steps outlined in Section 2.1 to run a Restricted Fare Savings Report.
Figure 10-60 shows the Restricted Fare Savings Report Search Criteria screen.
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Figure 10-60: Restricted Fare Savings Report Search Criteria Screen
Table 10-47 explains the screen fields.
Table 10-47
RESTRICTED FARE SAVINGS REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
CONUS
Check to include domestic flights in the report.
OCONUS
Check to include internal flights in the report.
2.13.3 Restricted Fare Lost Opportunity Report
The Restricted Fare Lost Opportunity Report provides a list of authorizations cancelled due to selection of a
restricted fare that timed out before AO approval. It also identifies the amount of savings that were lost due to
the timeout.
The Restricted Fare Lost Opportunity Report shows (when applicable) the:
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• Organization
• Traveler Name
• TANUM
• PNR/Reservation Code
• Ticket Number
• Approval Date
• Departure Date and Departure Time
• Arrival Date and Arrival Time
• Departure Airport and Arrival Airport
• Booking Date and Booking Cost
• Ticket Cost
• Lowest Restricted Airfare
• Lost Savings Opportunity
• Immediate Ticketing Fare
• Carrier and Flight Number
• TDY Location
• CONUS/OCONUS
• Reason Code
• GSA CPP Flag
Follow the steps outlined in Section 2.1 to run a Restricted Fare Lost Opportunity Report.
Figure 10-61 shows the Restricted Fare Lost Opportunity Report Search Criteria screen.
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Figure 10-61: Restricted Fare Lost Opportunity Search Criteria Screen
Table 10-48 explains the screen fields.
Table 10-48
RESTRICTED FARE LOST OPPORTUNITY SEARCH CRITERIA DESCRIPTIONS
Field
Description
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
CONUS
Check to include domestic flights in the report.
OCONUS
Check to include internal flights in the report.
2.14 Audit of DTS Payments Reports
There are 11 Audit of DTS Payments Reports which can identify documents that may be subject to audits or
may not meet Travel Policy Compliance. These reports provide information typically requested by Travel
Auditors.
You need permission level 5 and organization access to run this these reports.
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2.14.1 Training TDY Vouchers Over 2500
The Training TDY Vouchers Over 2500 Report provides a list of documents with total expenses over $2,500 for
training TDY vouchers. The start and end date range (maximum range of 12 Months) is applied to the paid date
of documents.
The Training TDY Vouchers Over $2,500 Report shows (when applicable) the:
• Organization
• Traveler Name and SSN
• TANUM
• AO Name and Last 4 SSN
• Document Type
• Approved Date
• Departure and Return Dates
• Total Expenses
• Paid Date
• Trip Purpose
• TDY Itinerary Location
• Permanent Duty Status
Follow the steps outlined in Section 2.1 to run a Training TDY Vouchers Over $2,500 Report.
Figure 10-62 shows the Training TDY Vouchers Over $2,500 Search Criteria screen.
Figure 10-62: Training TDY Vouchers Over $2,500 Search Criteria Screen
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Table 10-49 explains the screen fields.
Table 10-49
TRAINING TDY VOUCHERS OVER $2,500 REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
2.14.2 Local Voucher Over 750
The Local Vouchers Over 750 Report provides a list of documents with expenses totaling $750. The start and
end date range (maximum range of 12 Months) is applied to the paid date of documents.
The Local Vouchers Over $750 Report shows (when applicable) the:
• Organization
• Traveler Name and SSN
• TANUM
• AO Name and Last 4 SSN
• Document Type
• Approved Date
• Total Expenses
• First Expense Date and Last Expense Date
• Paid Date
• Permanent Duty Status
Follow the steps outlined in Section 2.1 to run a Local Vouchers Over $750 Report.
Figure 10-63 shows the Local Vouchers Over $750 Search Criteria screen.
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Figure 10-63: Local Vouchers Over $750 Search Criteria Screen
Table 10-50 explains the screen fields.
Table 10-50
LOCAL VOUCHERS OVER $750 SEARCH CRITERIA DESCRIPTIONS
Field
Description
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
2.14.3 Multiple Local Vouchers Totaling Over 4000
The Multiple Local Vouchers Totaling Over 4000 Report provides a list of documents with expenses totaling
$4,000. The start and end date range (maximum range of 12 Months) is applied to the paid date of documents.
The Multiple Local Vouchers Over $4,000 Report shows (when applicable) the:
• Organization
• Traveler Name and SSN
• TANUM
• AO Name and Last 4 SSN
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• Document Type
• Approved Date
• Total Expenses
• First Expense Date and Last Expense Date
• Paid Date
• Permanent Duty Status
Follow the steps outlined in Section 2.1 to run a Multiple Local Vouchers Over $4,000 Report.
Figure 10-64 shows the Multiple Local Vouchers Over $4,000 Search Criteria screen.
Figure 10-64: Multiple Local Vouchers Totaling Over $4,000 Search Criteria Screen
Table 10-51 explains the screen fields.
Table 10-51
MULIPLE LOCAL VOUCHERS TOTALING OVER $4,000 SEARCH CRITERIA DESCRIPTIONS
Field
Description
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
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2.14.4 Travel Advances Over 1000
The Travel Advances Over 1000 Report provides a list of documents with advances over $1,000. The start and
end date range (maximum range of 12 Months) is applied to the paid date of documents.
The Travel Advances Over $1,000 Report shows (when applicable) the:
• Organization
• Traveler Name (Last/First) and SSN
• TANUM
• AO Name (Last/First) and Last 4 SSN
• Document Type
• Approved Date
• Departure and Return Dates
• Total Cash Advance
• ADV (Advance) Paid Date
• Trip Purpose
• Itinerary Location
• Permanent Duty Status
Follow the steps outlined in Section 2.1 to run a Travel Advances Over $1,000 Report.
Figure 10-65 shows the Travel Advances Over $1,000 Search Criteria screen.
Figure 10-65: Travel Advances Over $1,000 Search Criteria Screen
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Table 10-52 explains the screen fields.
Table 10-52
TRAVEL ADVANCES OVER $1,000 SEARCH CRITERIA DESCRIPTIONS
Field
Description
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
2.14.5 Shared Bank Accounts or Multiple GTCCs
The Shared Bank Accounts or Multiple GTCCs Report provides a list of documents with shared bank accounts
(checking or savings) or multiple GTCCs. The start and end date range (maximum range of 12 Months) is applied
to the paid date of documents.
The Shared Bank Accounts or Multiple GTCCs Report shows (when applicable) the:
• Organization
• Traveler Name and SSN
• TANUM
• AO Name and Last 4 SSN
• Document Type
• EFT Type (Checking or Savings)
• EFT Routing and Account
• Comments
• Total Expenses
• Approved Date
• Departure and Return Dates
• Paid Date
• Trip Purpose
• Itinerary Location
• Permanent Duty Status
Follow the steps outlined in Section 2.1 to run a Shared Bank Accounts or Multiple GTCCs Report.
Figure 10-66 shows the Shared Bank Accounts or Multiple GTCCs Search Criteria screen.
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Figure 10-66: Shared Back Accounts or Multiple GTCCs Search Criteria Screen
Table 10-53 explains the screen fields.
Table 10-53
SHARED BANK ACCOUNTS or MULTIPLE GTCCs SEARCH CRITERIA DESCRIPTIONS
Field
Description
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
2.14.6 Vouchers Over 4500
The Vouchers Over 4500 Report provides a list of documents with TDY voucher expenses over $4,500. The start
and end date range (maximum range of 12 Months) is applied to the paid date of documents.
The Vouchers Over $4,500 Report shows (when applicable) the:
• Organization
• Traveler Name and SSN
• TANUM
• AO Name and Last 4 SSN
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• Document Type
• Total Expenses
• Approved Date
• Departure and Return Dates
• Paid Date
• Trip Purpose
• Itinerary Location
• Permanent Duty Status
Follow the steps outlined in Section 2.1 to run a Vouchers Over $4,500 Report.
Figure 10-67 shows the Vouchers Over $4,500 Search Criteria screen.
Figure 10-67: Vouchers Over $4,500 Search Criteria Screen
Table 10-54 explains the screen fields.
Table 10-54
VOUCHER OVER $4,500 SEARCH CRITERIA DESCRIPTIONS
Field
Description
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
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VOUCHER OVER $4,500 SEARCH CRITERIA DESCRIPTIONS
Field
Description
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
2.14.7 Traveler With 25 or More Vouchers
The Traveler With 25 or More Vouchers Report provides a list of travelers having 25 or more vouchers. The
start and end date range (maximum range of 12 Months) is applied to the paid date of documents.
The Traveler With 25 or More Vouchers Report shows (when applicable) the:
• Organization
• Traveler Name and SSN
• TANUM
• AO Name and Last 4 SSN
• Document Type
• Total Expenses
• Approved Date
• Departure and Return Dates
• Paid Date
• Trip Purpose
• Itinerary Location
• Permanent Duty Status
Follow the steps outlined in Section 2.1 to run a Traveler With 25 or More Vouchers Report.
Figure 10-68 shows the Traveler With 25 or More Vouchers Search Criteria screen.
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Figure 10-68 Traveler with 25 or More Vouchers Search Criteria Screen
Table 10-55 explains the screen fields.
Table 10-55
TRAVELER WITH 25 or MORE VOUCHERS SEARCH CRITERIA DESCRIPTIONS
Field
Description
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
2.14.8 Vouchers With More Than 20 Percent Increase from Last Obligation
The Vouchers With More Than 20 Percent Increase from Last Obligation Report provides a list documents with
vouchers with more than a 20 percent increase from the last obligation. The start and end date range (maximum
range of 12 Months) is applied to the paid date of documents, including the percent amount increase after
obligation.
The With More Than 20 Percent Increase from Last Obligation Report shows (when applicable) the:
• Organization
• Traveler Name and SSN
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• TANUM
• AO Name and Last 4 SSN
• Document Type
• Total Expenses
• Total Obligation Expenses
• Approved Date
• Departure and Return Dates
• Paid Date
• Trip Purpose
• Itinerary Location
• Permanent Duty Status
Follow the steps outlined in Section 2.1 to run a With More Than 20 Percent Increase from Last Obligation
Report.
Figure 10-69 shows the With More Than 20 Percent Increase from Last Obligation Search Criteria screen.
Figure 10-69: Vouchers With More Than 20 Percent Increase from Last Obligation Search Criteria Screen
Table 10-56 explains the screen fields.
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Table 10-56
VOUCHERS WITH MORE THAN 20 PERCENT INCREASE FROM LAST OBLIGATION SEARCH
CRITERIA DESCRIPTIONS
Field
Description
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
2.14.9 Paid Scheduled Partial Payments
The Paid Scheduled Partial Payments Report provides a list documents with paid Scheduled Partial Payments.
The start and end date range (maximum range of 12 Months) is applied to the scheduled payment paid date of
documents.
The Paid Scheduled Partial Payments Report shows (when applicable) the:
• Organization
• Traveler Name and SSN
• TANUM
• AO Name and Last 4 SSN
• Document Type
• Total Auth Payment
• Total SPP Payment
• Voucher Created Status (Y or N)
• Voucher Current Status (Blank or Status Stamp)
• Approved Date
• Departure and Return Dates
• Paid Date
• Trip Purpose
• Itinerary Location
• Permanent Duty Status
Follow the steps outlined in Section 2.1 to run a Paid Scheduled Partial Payments Report.
Figure 10-70 shows the Paid Scheduled Partial Payments Search Criteria screen.
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Figure 10-70: Paid Scheduled Partial Payments Search Criteria Screen
Table 10-57 explains the screen fields.
Table 10-57
PAID SCHEDULED PARTIAL PAYMENTS SEARCH CRITERIA DESCRIPTIONS
Field
Description
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
2.14.10 Paid Lodging Greater Than Max Established Rate
The Paid Lodging Greater Than Max Established Rate Report provides a list documents with paid lodging
greater than the max established rate. The start and end date range (maximum range of 12 Months) is applied
to the scheduled payment paid date of documents.
The Paid Lodging Greater Than Max Established Rate Report shows (when applicable) the:
• Organization
• Traveler Name and SSN
• TANUM
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• AO Name and Last 4 SSN
• Document Type
• Total Expenses
• Approved Date
• Departure and Return Dates
• Paid Date
• Trip Purpose
• Itinerary Location
• Permanent Duty Status
• Lodging Rate Claimed
• Lodging Allowed
• Total Payments
Follow the steps outlined in Section 2.1 to run a Paid Lodging Greater Than Max Established Rate Report.
Figure 10-71 shows the Paid Lodging Greater Than Max Established Rate Search Criteria screen.
Figure 10-71: Paid Lodging Greater Than Max Established Rate Search Criteria Screen
Table 10-58 explains the screen fields.
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Table 10-58
PAID LODGING GREATER THAN MAX ESTABLISHED RATE SEARCH CRITERIA
DESCRIPTIONS
Field
Description
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
2.14.11 Signed and Approved Within 8 Minutes
The Signed and Approved Within 8 Minutes Report provides a list documents signed and approved within 8
minutes. The start and end date range (maximum range of 12 Months) is applied to the scheduled payment paid
date of documents, including the number of minutes between signed and approved.
The Signed and Approved Within 8 Minutes Report shows (when applicable) the:
• Organization
• Traveler Name and SSN
• TANUM
• AO Name and Last 4 SSN
• Document Type
• Total Expenses
• Approved Date and Time
• Departure and Return Dates
• Signed Date and Time
• Paid Date
• Trip Purpose
• Itinerary Location
• Permanent Duty Status
Follow the steps outlined in Section 2.1 to run a Signed and Approved Within 8 Minutes Report.
Figure 10-72 shows the Signed and Approved Within 8 Minutes Search Criteria screen.
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Figure 10-72: Signed and Approved Within 8 Minutes Search Criteria Screen
Table 10-59 explains the screen fields.
Table 10-59
SIGNED and APPROVED WITHIN 8 MINUTES SEARCH CRITERIA DESCRIPTIONS
Field
Description
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Start Date and End Date
Enter (or use the calendar tool to select) the date range to
search.
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Chapter 3: Business Intelligence and Reporting Tool
The Business Intelligence and Reporting Tool (BIRT) houses advanced reports and the tools allowing you to
create your own DTS reports. You must have organization access and your DTS profile set to Yes for BIRT access.
To access the BIRT reports:
1. On the DTS Dashboard (Figure 10-73) hover over Administration on the menu line and select BI and
Reporting Tool.
Figure 10-73: DTS Dashboard – Administration Menu Screen
2. Once the Welcome to the BI and Reporting Tool screen (Figure 10-74) opens review the information.
Note: Do not use Internet Explorer (IE) to access DTS.
Figure 10-74: Welcome to the BI and Report Tool Screen
3. Select Catalog (Figure 10-74) at the top right of the screen to access the tool.
Signed in As WEST
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4. From the main Catalog page (Figure 10-75), on the left side of the screen, you can access your My
Folders (your saved work), and Shared Folders (dashboard menu and templates [to run reports]).
Note: Your organization may have specific reporting requirements. To ensure compliance, contact your
Component representative on creating and running advanced reports as well as managing data for your
organization.
Figure 10-75: Catalog Screen
5. If you experience a problem within the BI Tool, you can reach out to the TAC by submitting a Help
Ticket through TraX.
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Chapter 4: Budget Reports
The DTS Budget Module allows you to run reports that help you monitor the budget activities for your
organizations and LOAs. You must have permission level 1 to view or 3 to run Budget reports.
Available reports include:
• Balance Report: Shows the cumulative amount of all transactions that affect a specified budget.
• (Target) Adjustment Report: Shows all the budget target adjustments and manual transactions
executed against the budget.
• (Budget) Transaction Report: Shows all the individual transactions that affect a given budget.
• Total Obligation Report: Shows the totals for all travel documents that affect a given budget. There is
one entry for each trip, plus a cumulative status.
To run a DTS Budget Report:
1. Begin on the DTS Dashboard (Figure 10-76), and hover over Administration on the menu line, then
select Budget Tool on the menu.
Figure 10-76: DTS Dashboard – Administration Menu Screen
2. Once the Welcome to the DTS Budget Administration Tool screen (Figure 10-77) opens review the
information.
Figure 10-77: DTS Budget Administration Tool Screen
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3. Select Reports. The Reports Function screen opens (Figure 10-78).
Figure 10-78: Reports Function Screen
4. From the dark blue Navigation Bar, select the link identifying the report you want to run (Balance,
Adjustment, Transaction, or Total Obligation). A search criteria screen opens (exact details vary per
report type; see descriptions below). Note: DTS marks required information with a red triangle. Items
without a red triangle are optional.
5. Fill in the report criteria and then select CREATE REPORT.
6. If DTS displays a second search criteria screen, select which budgets to include and then select CREATE
REPORT. (If it does not, skip this step.)
7. A screen displays to inform you that DTS has started running the report, what will be in it, and the email
address that will receive the notification that it is ready for download. When you get that email (or any
time after the report has run), return to the Reports Function screen (Figure 10-78).
8. Select Download Reports. The Reports Ready to Download screen (Figure 10-79) opens. It lists all
reports that DTS has finished running.
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Figure 10-79: Reports Ready to Download Screen
9. Under the column File Name select the hyperlink for the .csv file. Your browser will determine your
options for viewing and saving the report. For example, Chrome will display a Save As window
prompting you to save the file to a folder, then from the folder location open the report.
Sections 4.1 through 4.4 contain specific information about the reports available in the DTS Budget module.
4.1 Balance Report
The Balance Report shows the cumulative amount of all transactions affecting a specified budget to date. It
shows (when applicable) the:
• Report Date
• Budget Name, associated LOA, fiscal year, and Owning Organization
• Quarterly or annual funding targets, and for quarterly budgets, the previous quarter carryover amount
• Funding target adjustments (both manual and via DTS transaction), and remaining balance
• Outstanding and Total Obligations
Here’s how to run a Balance Report:
1. From the Reports Function screen (Figure 10-78) select Balance on the dark blue Navigation Bar. The
Balance Report Selection Criteria screen (Figure 10-80) opens.
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Figure 10-80: Balance Report Selection Criteria Screen
Table 10-60 explains the screen fields.
Table 10-60
BALANCE REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Fiscal Year
Select the year to include in the report.
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Budget Label
Enter a label to limit the report to one budget or leave blank to
see all budgets.
Include Inactive Budgets
Check if you want to include budgets that are no longer in
service.
2. Select CREATE REPORT. The Balance Reports screen opens to allow selection of items (Figure 10-81).
2024
DTMO-TRAINING
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Figure 10-81: Balance Report Selection Screen
3. Check the box to the left of each budget you want to include in the report.
4. Select PROCESS REPORT to run the report. The Generating Balance Report screen (Figure 10-82)
opens. It tells you that DTS has started running the report, what will be in it, and the email address that
will receive the notification that it is ready for download.
5. Once the report is ready to view, return to the Budget Module, Reports, Download Reports tab to
retrieve the information.
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Figure 10-82: Generating Balance Report Screen
4.2 Target Adjustment Report
The Target Adjustment Report shows the manual and document-related adjustments that affect the pertinent
budgets. It shows (when applicable) the:
• Transaction Date
• Traveler Name and Masked SSN
• Adjustor’s: Public key infrastructure (PKI) User Identification Number (UIN)
• Total Adjustment amount by quarter (only for quarterly budget) and year
• Each Adjustment’s amount, content (if manual), and total for the fiscal year to date
To run a Target Adjustment Report:
1. From the Reports Function screen (Figure 10-78), select Adjustment on the dark blue Navigation Bar.
The Target Adjustment Report Selection Criteria screen (Figure 10-83) opens.
DTMO-TRAINING
24 NAVY
DTMO-TRAINING
2024
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Figure 10-83: Target Adjustment Report Selection Criteria Screen
Table 10-61 explains the screen fields.
Table 10-61
TARGET ADJUSTMENT REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Fiscal Year
Select the year to include in the report.
Date From and Date To
Enter (or use the calendar tool to select) the date range to
search.
Organization
Enter a DTS organization name.
Include Sub Organizations
Check it to include information for subordinate organizations.
Budget Label
Enter a label to limit the report to one budget or leave blank to
see all budgets.
Include Inactive Budgets
Check if you want to include budgets that are no longer in
service.
2024
10/03/2023
10/31/2023
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2. Select CREATE REPORT. The Adjustment Report screen opens.
3. Check the box to the left of each budget you want to include in the report.
4. Select CREATE REPORT. to run the report. The Generating Target Adjustment Report screen opens. It
tells you that DTS has started running the report, what will be in it, and the email address that will
receive the notification that it is ready for download.
5. Once the report is ready to view, return to the Budget Module, Reports, Download Reports tab to
retrieve the information.
4.3 Budget Transaction Report
The Budget Transaction report shows all individual transactions that affect one or more budgets. It shows (when
applicable) the:
• Traveler Name
• Document Name, Document Type (see below), Standard Document Number (SDN), TANUM, and
Approved Date
o AUTH = authorization
o VCHR = voucher
o LVCHR = local voucher
o CXL = cancelled document
o INSERT = manually entered transaction
• Trip Departure Date (Key Note 1), TDY Location, LOA Label and elements, and total trip cost (plus
breakdowns for per diem, transportation, and “other”)
• Budget Owning Organization, label, running balance (both total and per expense item), and an
indicator showing if wildcards caused funding against multiple LOAs (Key Note 2)
• Transaction Date (Key Note 1)
• Adjustor Name (for manual adjustments only)
Key Note 1: For manually entered transactions in quarterly budgets, the transaction date displays as the first
date of the quarter, while the departure date displays the date the adjustment was entered (if the transaction
occurred before the quarter began).
Key Note 2: If so, each LOA will have a separate entry.
To run a Transaction Report:
1. From the Reports Function screen (Figure 10-78), select Transaction on the dark blue Navigation Bar.
The Transaction Report Selection Criteria screen (Figure 10-84) opens.
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Figure 10-84: Budget Transaction Report Selection Criteria Screen
Table 10-62 explains the screen fields.
Table 10-62
TRANSACTION REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Fiscal Year
Select the year to include in the report.
Date From and Date To
Enter (or use the calendar tool to select) the date range to search.
Organization
Enter a DTS organization name.
Budget Label
Enter a label to limit the report to one budget or leave blank to
see all budgets.
Include Inactive Budgets
Check if you want to include budgets that are no longer in service.
2. Select CREATE REPORT. The Generating Budget Transaction Report screen opens. It tells you when DTS
will run the report, what will be in it, and the email address that will receive the notification that it is
ready for download.
DTMOCSD
2024
10/03/2023
10/31/2023
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3. Once the report is ready to view, return to the Budget Module, Reports, Download Reports tab to
retrieve the information.
4.4 Total Obligation Report
The Total Obligation Report shows the total costs for each document that affects one or more budgets. There is
one report entry for each trip, and a total obligated amount. The Total Obligation Report shows (when
applicable) the:
• Traveler Name
• Document Name, Standard Document Number (SDN), TANUM, and Approved Date
• Trip TDY Location, LOA Label and elements, and total trip cost (plus breakdowns for per diem,
transportation, and “other” for each authorization and voucher, and the cost difference between the
authorization estimate and voucher claim)
• Budget Owning Organization, label, and an indicator showing if wildcards caused funding against
multiple LOAs
To run a Total Obligation Report:
1. From the Reports Function screen (Figure 10-78), select Total Obligation on the dark blue Navigation
Bar. The Transaction Report Selection Criteria screen (Figure 10-85) opens.
Figure 10-85: Total Obligation Report Selection Criteria Screen
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Table 10-63 explains the screen fields.
Table 10-63
TOTAL OBLIGATION REPORT SEARCH CRITERIA DESCRIPTIONS
Field
Description
Fiscal Year
Select the year to include in the report.
Date From and Date To
Enter (or use the calendar tool to select) the date range to
search.
Organization
Enter a DTS organization name.
Budget Label
Enter a label to limit the report to one budget or leave blank to
see all budgets.
Include Inactive Budgets
Check if you want to include budgets that are no longer in
service.
2. Select CREATE REPORT. The Generating Total Obligation Report screen opens. It tells you when DTS
will run the report, what will be in it, and the email address that will receive the notification that it is
ready for download.
3. Once the report is ready to view, return to the Budget Module, Reports, Download Reports tab to
retrieve the information.
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Chapter 5: View List Reports
The View List Reports provide information on organizations, routing lists, groups, people, and Lines of
Accounting (LOAs). You can run these reports through the DTA Maintenance Tool. You must have organization
access and permission levels 1 and 5 to access the DTA Maintenance Tool tables except for LOAs. To access
LOAs you need organization access and permission levels 1 and 6.
Although each of the tables in the DTA Maintenance Tool provides view listings, for the purpose of this manual
we provide two examples: Person and LOAs. The DTA Manual, Chapters 4-8 deliver more table details and
examples of each view listing. To access the DTA Manual Chapters, go the main Training page on the DTMO
website or use the Training Search Tool.
5.1 View Person Lists
The View Person list provides four different reports to help you manage the organization’s profiles: Basic
Traveler Info List, Accounts Info List, Special Features Info List, and Groups Info List. You can run these reports
as often as you need, just be mindful to safe guard personal information ensuring travel compliance. An example
for running a report would be if you need to see a list of travelers in your organization who have a GTCC (to
check expiration dates) then run the Accounts Info List. After you save the list and open the file in excel, you can
sort the list by GOVCC Expiration Date and have the accounts closest to expiring filter to the top of the page.
You can notify those travelers who need to act promptly to prevent travel delays. If you run the report monthly,
you can track the accounts requiring action directly and those requiring action soon. Be sure to notify the
travelers of required action. Note: DTS refers to the Government Travel Charge Card (GTCC) as GOVCC in certain
reports and tables available in documents. You can learn more about profiles in the DTA Manual, Chapter 7.
Here is how to run a View List for People:
1. On the DTS Dashboard (Figure 10-2), hover over Administration, then select the DTA Maintenance
Tool. The DTA Maintenance Home page displays.
2. Use the dropdown menu and select People. The Search People window opens. Select View Person Lists
(Figure 10-86).
Figure 10-86: View Person Lists Screen
3. Use the dropdown to choose the Accounts Info List in the Select Report field.
4. Select the Organization and check the box Include Sub-Organizations, if needed.
5. Select Run Report.
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6. Depending upon the browser, you will be prompted to save the file before opening. For example,
Chrome displays a Save As window. You will need to choose the folder to save the file. Then select
Save. From the saved folder location, open the file to view the details.
7. The View List, Accounts Info List provides the following:
• Organization
• Last Name, First Name and Middle Initial
• Traveler’s Last 4 SSN
• Government Charge Card (GOVCC) Holder (Yes or No)
• Advanced Authorization
• Mandatory use of GOVCC
• Government Charge Card (GOVCC) (Last 6 digits)
• GOVCC Expiration Date
• Mandatory EFT Payment
• Checking and Savings Routing Numbers*
• Checking and Saving Account Numbers*
• Traveler Email Address
• CSA Status (set to No)
*Note: Travelers should only enter a checking or savings account and routing number. They should not add both
accounts to their profile. If they do add both, DTS will default the payment to checking.
5.2 View LOA List
A Line of Accounting (LOA) consists of a Format Map (based upon the Component and servicing
accounting/disbursing system), Label and Accounts 1-10 with up to 20 characters per account. The LOA must
exist in the DTA Maintenance Tool, Lines of Accounting table along with a corresponding Budget Item (with
funds), and the LOA must appear on a document to fund travel. Your organization may have a few or many LOAs
available, have access to shared LOAs, or use LOAs cross-org’d for certain individual’s travel. If you serve as a
Financial DTA (FDTA) you might be responsible for managing many organizations’ LOAs.
You can see the available LOAs in one or more DTS organizations using Search LOA(s) and scrolling through the
pages. If you are trying to see the details of many LOAs then the better option is to run a View LOA(s) List. An
example of when to run the report would be to prepare for Fiscal Year (FY) cross-over. After you save the list
and open the file in excel, you can sort the list by organization and LOA label and the oldest lines will come to
the top of the page. You can determine which LOAs are necessary for the new FY, which ones you no longer
need, and those which may require updates before establishing the new LOAs. Once you have setup the new
LOAs, run the report again to ensure each organization has their proper LOAs. You can learn more about LOAs in
the DTA Manual, Chapter 8.
Here is how to run a View List for LOAs:
1. On the DTS Dashboard (Figure 10-2), hover over Administration, then select the DTA Maintenance
Tool. The DTA Maintenance Home page displays.
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2. Use the dropdown menu and select Lines of Accounting. The Search Lines of Accounting window
opens. Select View LOA(s) List (Figure 10-87).
Figure 10-87: View LOA List Screen
3. Select the Organization and check the box Include Sub-Organizations, if needed.
4. Select Run Report.
5. Depending upon the browser, you will be prompted to save the file before opening. For example,
Chrome displays a Save As window. You will need to choose the folder to save the file. Then select
Save. From the saved folder location, open the file to view the details.
6. The View Lines of Accounting (LOA) List provides the following:
• Organization
• LOA Label
• LOA Format Map
• Acc1 though Acc10
7. The LOA Accounts 1 – 10 contain characters based upon the Format Map (Figure 10-88), but some
fields may be blank containing carats (^) separating the data elements.
Figure 10-88: LOA Details in Excel
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Chapter 6: Requesting Ad Hoc Reports
DTS Report Scheduler provides the ability to run pre-defined reports which compile and retrieve data quickly
and in most cases, meets the standard data reporting needs for pre-travel and post-travel. LDTAs can obtain the
typical travel information for their organization and run the reports as often as needed.
When there is a distinctive need beyond the traditional reporting methods, Components (i.e., higher level) may
request access to the Defense Manpower Data Center Reporting System (DMDCRS). DMDCRS allows access the
ad hoc data to retrieve essential travel data. This alternate data source provides standard and customized
reports, but does not replace standard DTS monthly reports. Note: Follow your Component business rules on
who should have DMDCRS access.
Request Access to DMDCRS:
1. To access the DMDCRS website and request information, you must complete a DD-2875 form (your
supervisor, security manager and you sign the form), complete Information Assurance (IA) Training (or
equivalent), and have an established account.
2. Log onto the DMDCRS website at https://dmdcrs.dmdc.osd.mil/dmdcrs/ and look for Application
Access Documents at the bottom left side of the page, to access a copy of the DD-2875 form and the
Specific Instructions for Completing a DD-2875.pdf. Note: Download and save to a folder on your pc
then open the file.
3. Complete the DD-2875 following all steps to prevent processing delays. Then e-mail the completed
form to the DMDCRS Help Desk at dodhra.dodc-mb.dmdc.mbx[email protected]. Upon
receipt of your request, the POCs will review and process the application.
4. You receive notification once your account is established. Follow the instructions provided in the email.
Logging onto DMDCRS:
1. Log onto the DMDCRS website at https://dmdcrs.dmdc.osd.mil/dmdcrs/.
2. A DMDCRS Homepage appears (Figure 10-89). Select Continue.
Figure 10-89: DMDCRS Home Page
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3. A DMDCRS Standard Mandatory DoD Notice and Privacy Consent page opens. Review the information
and then select OK.
4. The Registered User Logon screen opens. In the Select Logon Method box, choose your CAC or User
Name/Password. Select Continue.
5. The DMDCRS main page displays. At the top of the screen is a menu line in which you can Create
Request (standard or create custom reports), view My Requests, Manage Requests, a see a list of the
Self Service Reports, and request Help (Figure 10-90).
Figure 10-90: DMDCRS Main Screen
6. Complete a request based upon your organization’s needs.
• Review the information within the tool and provide detailed answers to questions.
• Adhere to PII conditions.
7. When you submit a request, you receive an email notification regarding the successful submission.
8. Once your files are ready for viewing, you receive a second notification.
Key Note 1: If you experience any problems with the site, contact the DMDCRS Helpdesk at
mailto:[email protected][email protected].
Key Note 2: The Financial Field Procedures Guide provides some additional information about requesting
DMDCRS reports.
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Chapter 7: The DTA Manual: Contents & Links
DTA MANUAL CHAPTER: TOPIC
URL
Chapter 1: DTS Overview
https://media.defense.gov/2022/May/11/2002994773/-1/-
1/0/DTA_1.PDF
Chapter 2: DTS Access
https://media.defense.gov/2022/May/11/2002994797/-1/-
1/0/DTA_2.PDF
Chapter 3: DTS Site Setup
https://media.defense.gov/2022/May/11/2002994799/-1/-
1/0/DTA_3.PDF
Chapter 4: Organizations
https://media.defense.gov/2022/May/11/2002994824/-1/-
1/0/DTA_4.PDF
Chapter 5: Routing Lists
https://media.defense.gov/2022/May/11/2002994853/-1/-
1/0/DTA_5.PDF
Chapter 6: Groups
https://media.defense.gov/2022/May/11/2002994838/-1/-
1/0/DTA_6.PDF
Chapter 7: People
https://media.defense.gov/2022/May/11/2002994837/-1/-
1/0/DTA_7.PDF
Chapter 8: LOAs
https://media.defense.gov/2022/May/11/2002994836/-1/-
1/0/DTA_8.PDF
Chapter 9: Budgets
https://media.defense.gov/2022/May/11/2002994835/-1/-
1/0/DTA_9.PDF
Chapter 10: Reports
https://media.defense.gov/2022/May/11/2002994832/-1/-
1/0/DTA_10.PDF
Chapter 11: MIS Administration
https://media.defense.gov/2022/May/11/2002994834/-1/-
1/0/DTA_11.PDF
Chapter 12: ROA Administration
https://media.defense.gov/2022/May/11/2002994833/-1/-
1/0/DTA_12.PDF
DTA MANUAL APPENDIX: TOPIC
URL
Appendix A: Self-Registration
https://media.defense.gov/2021/Nov/15/2002893136/-1/-
1/0/DTA_APP_A.PDF
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Appendix B: Acronyms
https://media.defense.gov/2021/Nov/15/2002893141/-1/-
1/0/DTA_APP_B.PDF
Appendix C: Definitions
https://media.defense.gov/2021/Nov/15/2002893143/-1/-
1/0/DTA_APP_C.PDF
Appendix E: Emails
https://media.defense.gov/2021/Nov/15/2002893222/-1/-
1/0/DTA_APP_E.PDF
Appendix F: Import / Export Module
https://media.defense.gov/2021/Nov/15/2002893234/-1/-
1/0/DTA_APP_F.PDF
Appendix G: Error Codes
https://media.defense.gov/2021/Nov/15/2002893232/-1/-
1/0/DTA_APP_G.PDF
Appendix J: Help Process
https://media.defense.gov/2021/Nov/15/2002893231/-1/-
1/0/DTA_APP_J.PDF
Appendix K: DTS Tables
https://media.defense.gov/2021/Nov/15/2002893230/-1/-
1/0/DTA_APP_K.PDF
Appendix L: Reorganizations
https://media.defense.gov/2021/Nov/15/2002893229/-1/-
1/0/DTA_APP_L.PDF
Appendix M: Ranks and Grades
https://media.defense.gov/2021/Nov/15/2002893228/-1/-
1/0/DTA_APP_M.PDF
Appendix N: Country Codes
https://media.defense.gov/2021/Nov/15/2002893227/-1/-
1/0/DTA_APP_N.PDF
Appendix Q: Org Naming Sequence
https://media.defense.gov/2021/Nov/15/2002893226/-1/-
1/0/DTA_APP_Q.PDF
Appendix R: LOA Formats
https://media.defense.gov/2021/Nov/15/2002893225/-1/-
1/0/DTA_APP_R.PDF