TABLE OF CONTENTS
Introduction
Welcome to Palm Bay Schools 3
Palm Bay Schools Vision Statement 4
Palm Bay Schools Mission Statement 4
Palm Bay Schools Mascot & Colors 4
Academic Programs and Policies
Pupil Progression Plan 5
*Electives 6
*Dual Enrollment 6
*Graduation Requirements 6
*State University Admissions 7
*Bright Futures Scholarships 8
Grading and Reporting K-12 8
Grading Scale 9
Report Cards 9
Honor Roll 9
Parent-Teacher Conferences 9
Assessments 10
Homework 10
Attendance
Introduction 10
Family Leave 10
Medical/Dental Appointments 11
Makeup Work 11
*Driver’s License Requirements 11
Minimum Attendance 11
Absences 11
Tardies 12
Closed Campus 12
Discipline Policy and Procedures
Discipline Policy 12
Right of Student Dismissal 13
In School Suspension 13
Out of School Suspension 13
Suspension Notice to Parents 14
Discipline of Students with Disabilities 14
Expulsion 15
Uniform Policy
On-campus Dress Code 16
General School Policies
Arrival Procedures 16
Dismissal/Pick-up Procedures 16
Bullying 17
Child Abuse 17
Clubs 17
Confiscated Items 18
Contact Information 18
Communication 18
Dances and Social Events 18
Electronic Devices 19
Emergencies 19
Family Rights and Privacy Act 20
Field Trips 20
Food and Drink 21
Grievance Procedure 21
Lost and Found 21
Lunch Program 21
Medication 21
Safety Procedures 21
School Hours 22
Severe Weather 22
Sexual Harassment 22
*Student Driving & Parking 22
Student Gifts 23
Students’ Rights/Public Education Records 23/24
Subject to Search 24
Technology Use Policy 24
Telephone 25
Student Directory Information 25
Visitors 25
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Welcome to Palm Bay Schools
It is our great pleasure to welcome you to an exciting year with Palm Bay
Schools! It is our hope that you feel as the faculty and staff do – that this
school represents the opportunity of a lifetime for both the students and those
of us who work here.
We are thrilled to offer a 21
st
century education that focuses on both academic
excellence and high levels of social, technological, and professional skills for
our students.
We look forward to partnering with you, as parents, this year in the education
of your child. We are committed to helping your child meet his or her full
potential and appreciate your commitment to this endeavor.
We have spent great amounts of time and energy planning the best possible
environment for your student. We hope the students find our schools an
inviting and exciting environment in which to learn.
Thank you for entrusting your students to us. We promise our best on their
behalf. If we can be of assistance in any way, please let us know.
Again, welcome to the beginning of a wonderful year!
The Administration, Faculty, and Staff
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PALM BAY SCHOOLS VISION
To improve the Lives of Our Students
PALM BAY SCHOOLS MISSION
Provide authentic learning experiences, a collaborative nurturing environment, and build a
foundation for student success through the use of technology and social/emotional
supports.
The mascot of Palm Bay Schools is the Black Panther.
Teal and white are the official colors of Palm Bay Schools. Black and gray are accent
colors.
Palm Bay Schools • 2022-2023 Student and Parent Handbook • 4
ACADEMIC PROGRAMS AND POLICIES
Palm Bay Pupil Progression Plan (Middle School)
Students must take Language Arts, Math Science, and Social Studies, plus Physical Education*
each year of middle school. In order to be promoted to high school, students must successfully
complete the following:
● 3 Language Arts
● 3 Math
● 3 Science
● 3 Social Studies (including Civics)
● Career Planning
● Civics End of Course Exam
*Students may be exempt from PE if taking a remedial course or with a parental waiver.
Palm Bay Prep Pupil Progression Plan (HIGH SCHOOL)
9
th
grade Credit
English I (Honors option) 1
Physical Science (Honors option) 1
World History (Honors option) 1
Mathematics 1
-Algebra I (Honors option)
-Geometry (Honors option)
-Algebra IA
Spanish I or PE 1
Elective ( see below options) 1
*This course meets the Performing Arts graduation requirement.
Note: Students must earn 5 credits to be promoted to 10
th
grade.
10
th
grade
English II (Honors and Dual-enrolled options) 1
Biology (Honors and Dual-enrolled options) 1
Mathematics 1
-Geometry (Honors option)
-Algebra II (Honors option)
-Dual-enrolled Options
Spanish or other Elective 1
Elective (see below for options) 1
Elective (see below for options) 1
Note: Students must earn 11 credits to be promoted to 11
th
grade.
Palm Bay Schools • 2022-2023 Student and Parent Handbook • 5
11
th
grade
English III (Honors and Dual-enrolled options) 1
Chemistry (Honors and Dual-enrolled options) 1
U.S. History (Honors and Dual-enrolled options) 1
Mathematics
-Algebra II (Honors option)
-Pre-Calculus (Honors option)
-Geometry
-Dual-enrolled Options
Physical Education or other Elective 1
Elective (see below for options) 1
Note: Students must earn 17 credits to be promoted to 12
th
grade
12
th
grade
English IV (Honors and Dual-enrolled options) or English 4: FL College Prep 1
American Government (Honors and Dual-enrolled options) .5
Economics (Honors option) .5
Mathematics
-College Readiness Math 1
-Pre-Calculus (Honors option) or Calculus (AP)
-Algebra II
-Dual-enrolled Options
Elective (see below for options) 1
Elective (see below for options) 1
Elective (see below for options) 1
ELECTIVES (HIGH SCHOOL)
Elective offerings may vary year to year and are subject to change based on teacher certification and
availability.
*Students who are required to take Intensive Reading/Math courses will have to substitute Intensive
Reading/Math for Spanish in the 9
th
and 10
th
grades.
DUAL ENROLLMENT (HIGH SCHOOL)
Students who qualify may earn college credit (and high school credit) by taking online
Dual-enrolled courses from local colleges while simultaneously enrolled at Palm Bay Prep. To
participate in Dual-enrollment, students must meet the requirements set forth by the selected
college and receive permission from Palm Bay administration. (See school counselor for articulation
paperwork)
MAXIMUM CREDITS PER YEAR (HIGH SCHOOL)
A student may earn only ten credits per year without a waiver.
GRADUATION REQUIREMENTS (for class of 2015 and thereafter) (HIGH SCHOOL)
Four-year Standard Graduation Requirements (minimum 24 credits)
● 4 credits English
● 4 credits math (including Algebra I & Geometry)
● 3 credits social studies (World History, U.S. History, American Government, Economics)
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● 3 credits in natural science (two must have lab component)
● 1 credit physical education to include the integration of health
● 1 credit in fine arts
● ½ credit financial literacy
● 8 credits electives
* a minimum GPA of 2.0
* a passing score on FSA ELA and Algebra 1/Geometry EOC
Scholar Diploma Designation
In addition to meeting the 24-credit standard high school diploma requirements, a student must
Earn 1 credit in Algebra II;
Earn 1 credit in Statistics or an equally rigorous mathematics course;
Pass the Biology I EOC;
Earn 1 credit in Chemistry or Physics;
Earn 1 credit in a course equally rigorous to Chemistry or Physics;
• Pass the U.S. History EOC;
• Earn 2 credits in the same World Language; and
• Earn at least 1 credit in AP, IB, AICE or a dual enrollment course
# Three-year standard ACCEL program (18 credits)
● 4 credits in English
● 4 credits in math at the Algebra I level or higher
● 3 credits in social studies (World History, American History, American Government,
Economics)
● 3 credits in natural science (two must have a lab component)
● 1 credit performing arts
● 3 credits in electives
* a 2.0 GPA
* a passing score on FSA ELA and Algebra 1/Geometry EOC
# Students choosing to participate in an 18 credit graduation option must declare their
intent by the end of the 10
th
grade year.
See your counselor for more information.
STATE UNIVERSITY ADMISSIONS REQUIREMENTS (HIGH SCHOOL)
To qualify to enter one of Florida’s public universities, a student must:
● Meet all traditional requirements for high school graduation with a standard diploma
● Maintain an appropriate grade point average in high school academic core courses
● Achieve minimum admissions test scores (ACT or SAT)
The 18 high school credits required for State University Systems admission are:
● 4 English (3 with substantial writing)
● 4 mathematics (Algebra I and above)
● 3 natural science (2 with substantial lab)
● 3 social science
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● 2 foreign language (in the same language)
● 2 approved electives (in certain combinations)
Students must meet with their counselor to ensure that courses satisfy SUS admission
requirements.
.
BRIGHT FUTURES SCHOLARSHIP PROGRAM (HIGH SCHOOL)
Florida Academic Scholars/Florida Medallion Scholars must have:
● 16 credits in college preparatory courses in the following areas:
● 4 English (3 with substantial writing)
● 4 mathematics (Algebra I and above)
● 3 natural science (2 with substantial lab)
● 3 social science
● 2 foreign language (in the same language)
● Up to three additional credits from courses in the academic areas listed above and/or AP
fine arts courses to raise the GPA
● A 3.5 weighted GPA in the above courses; 100 hours of community service; and a minimum
score of 1290 on the SAT or 29 on the ACT to be a Florida Academic Scholar (FAS)
● A 3.0 weighted GPA in the above courses; 75 hours of community service, and a minimum
score of 1170 on the SAT or 26 on the ACT to be a Florida Medallion Scholar (FMS)
Note: Florida Academic Scholars qualify for 100% tuition at a state university. Florida
Medallion Scholars qualify for 75% tuition at a state university or 100% tuition at a state
community college.
GRADING AND REPORTING K-12
GRADES
Assessment and reporting of students’ classroom performance is assigned to the classroom
teacher. Grades will be based on factors including, but not limited to:
● Participation in classroom discussions, and oral performance;
● Quality of written work handed in, such as essays, answers to questions and reports;
● Quality of projects completed, such as scientific exhibits, and creative work;
● Physical performance and skills exhibited, such as laboratory and P.E.;
● Performance on tests and examinations
*Attendance directly affects a student’s grades—instructional time in class is critical to
a successful academic career!
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GRADING SCALE
90-100
A
Indicates superior proficiency
and achievement – a grade recommended for
college.
4 grade
points
80-89
B
Indicates above average proficiency and
achievement – a grade recommended for
college.
3 grade
points
70-79
C
Indicates fair proficiency and
achievement – NOT a grade recommended for
college.
2 grade
points
60-69
D
Indicates minimum proficiency and
achievement – credit given.
1 grade
point
59 or
below
F
Unacceptable work – no credit given.
NO grade
point
I
Incomplete. Must be cleared within 2 weeks; is
considered an "F" until the teacher has cleared
the incomplete grade.
NO grade
points
Note: Students who take honors, Advanced Placement and Dual-enrolled courses can earn
weighted grade points for these courses.
REPORT CARDS
Students will receive report cards 4 times per year at the end of each 9 week grading period.
Please check the academic calendar for dates that report cards will be available on parent portal.
Parents can check the progress of their student at any time using the Parent Portal.
Students or parents who have a question regarding a report card grade should first attempt to
resolve the problem with the teacher concerned. The request for a grade review must be made in
writing within two weeks of the report card being issued. If the dispute is not resolved, the
teacher and/or student/parent may appeal to the Principal who will make the final decision.
HONOR ROLL
Students who earn all A’s on their semester report card will be recognized as an A Honor Roll
student. If a student receives all A’s and B’s, she/he will be named on the A/B Honor Roll.
PARENT/TEACHER CONFERENCES
Palm Bay teachers will communicate regularly with parents regarding their child’s academic
performance and/or behavior. However, should the need arise, teachers will schedule
parent-teacher conferences. Parents are also encouraged to schedule a parent-teacher-student
conference whenever they wish to discuss academic concerns with their child’s teachers. If
conferences are desired, parents should call the school to schedule a conference with the teacher
or guidance counselor.
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ASSESSMENTS
In addition to routine classroom quizzes and tests, high school students are required to take a
comprehensive semester exam in each course. No student may take an early or delayed semester
exam except for reasons of proven illness or family emergency.
Students must meet minimum score requirements on the 10
th
grade Florida Assessment in ELA and
pass the Algebra 1/Geometry EOC test to earn a diploma.
Tenth grade students have the opportunity to take the PSAT, a “practice” test for the SAT and the
College Placement Test, which is required to participate in dual-enrolled classes.
HOMEWORK
Our belief is that good study habits and consistent completion of homework are necessary for
success in college. Homework is up to the individual teachers to assign as needed. Home work
may include reading for pleasure/information, practice work, and work that does not require a lot
of parental assistance for completion.
ATTENDANCE
INTRODUCTION
Parents are asked to partner with Palm Bay Schools by making sure that students are in
attendance at school as much as possible. There is a very clear and direct correlation between
student achievement and student attendance.
A student who has excessive excused and/or unexcused absences will be placed on an
Attendance Contract and may be dismissed from the school and will be required to
return to his/her home zoned school. (Excused absences require a note/notification
from the student’s parent/guardian for up to 3 days.)
FAMILY LEAVE
If students plan to miss school due to a family vacation, the parent or guardian must provide a
request two weeks in advance, in writing, to the Principal requesting Family Leave.
Non-emergency Family Leave will not be granted during exam weeks. Parents must
demonstrate that the leave cannot be taken during school breaks. Students must make up their
work either before they leave or within 5 days of their return to receive credit. If your child is
performing poorly in a class, the administration strongly suggests you NOT take leave. The
Principal has the authority NOT to approve leave requests. Denial of family leave will be
considered an unexcused absence. No family leave may last more than five days, and the total
family leave days each year may not exceed five days.
MEDICAL/DENTAL APPOINTMENTS
Appointments should be made outside of school time whenever possible. Tardiness and absence
impede scholastic progress. When such appointments are impossible to obtain outside of school
time, an excused absence is granted for medical and dental appointments only when official
verification is received from the doctor or dentist and submitted by a parent in writing.
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MAKE UP WORK - ABSENCES
Students are expected to make up all work, including tests and exams missed during absences.
The student must contact the teacher on the first day back in school to make arrangements to
make up the work within two (2) school days. The teacher and/or the Principal may grant
additional time for making up work if warranted by the individual situation.
DRIVER’S LICENSE/ATTENDANCE REQUIREMENTS (HIGH SCHOOL)
Students who are habitually absent may lose their driver’s license privileges.
The Florida Legislature requires schools to report to the Department of Highway Safety and Motor
Vehicles the names, dates of birth, sex, and social security number of minors who accumulate
fifteen (15) unexcused absences in a period of ninety (90) calendar days, thus making the
student ineligible for driving privileges. The legislation further provides that those minors who fail
to satisfy attendance requirements shall be ineligible for driving privileges. If the minor does not
have a license, he or she shall not be issued one upon application. Students aged fourteen until
their eighteenth birthday cannot get or keep their driver's privilege or license unless they are in
school, have successfully completed school, earned their GED certificate, or have a hardship
waiver. A student who has had their license suspended due to unexcused absences can apply for
reinstatement once they have attended school for 30 consecutive days without an unexcused
absence and have completed the necessary paperwork available in the office. Reinstatement is
delayed a day for each unexcused absence during that 30 day period.
ABSENCES
If a student is going to be absent, please call the school office before 8:00 a.m.
DOCUMENTATION FOR EXCUSED ABSENCES MORE THAN 3 DAYS MUST BE FILED WITH
THE MAIN OFFICE WITHIN THREE (3) DAYS OF THE ABSENCE OR THE ABSENCE IS
UNEXCUSED. Identified reasons will be evaluated based on the policy below regarding excused or
unexcused absences. The final decision for approval will rest with the school principal. Failure by
the school to successfully notify the parents will NOT negate the attendance policy.
Acceptable excuses for students’ absences are illness (physician’s note required after 3 days), a
death in the family, a dental or doctor’s appointment (statement from doctor’s office required),
court appearance, a school-sponsored event or activity that has been previously approved or
religious holiday. Students may be released from school to participate in a religious observance
upon written request of his/her parent or legal guardian.
Unexcused absences are those absences that are not justified according to the rules of this policy
by the parent or legal guardian. In addition, truancy, out of school suspension, expulsion and/or
skipping are considered unexcused absences.
If a student needs to leave school before the end of the school day, the parent or guardian must
come to the school office and sign him/her out. A school employee will send for the student.
Students will not be dismissed from the classroom, only the front office.
Skipping class is defined by one or more of the following criteria:
1. Failure to check out when leaving school before the end of the official school day.
2. Absent from class without parents or legal guardians knowledge and/or permission.
3. Absent from class without teacher knowledge and/or permission.
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*Students may not be checked out after 2:45 p.m.—instructional time is critical for our
students to be successful!
TARDIES
Students are expected to be in their classrooms at 8:00. After 8:00, the student will be
considered tardy. If the student arrives late to school, the parent MUST bring the student INTO
the office and sign them in. The student will then be given a tardy slip and he/she can go to class.
If the student drives him/herself to school,they will need to check themselves in and parents will
be notified of this tardy when this becomes a concern.
Middle and high school students are expected to be aware of the time and maintain responsibility
for making sure they get to class on time. At the secondary level, if a student receives 5 tardies in
one class the student will receive a discipline referral. Excessively tardy students may be
subject to dismissal. Please be responsible – please be on time.
CLOSED CAMPUS
All Palm Bay Schools are closed campuses (for lunch as well). After arriving at school,
students must not leave campus at any time without checking out in the Main Office with their
parent or guardian’s permission. Students who leave campus without explicit permission are
skipping and will be subject to disciplinary action.
DISCIPLINE POLICIES AND PROCEDURES
While it is our desire to provide a fun and exciting environment for our students to grow and learn,
it is imperative that students behave in an appropriate manner. Therefore, any violation of the
policies and procedures established by Palm Bay Schools will result in disciplinary action. Our
desire is that any required disciplinary action will result in improved behavior and learning on the
part of the student. Parents will always be informed of any concerns related to a student’s
behavior.
Each teacher will establish appropriate procedures for discipline in his/her classroom.
● The school promotes a zero tolerance policy for crime, substance abuse, and victimization.
● Disciplinary policies include statements regarding anti-harassment, anti-bullying, and
anti-violence policies and due process rights in accordance with state and federal laws.
● Disciplinary policies include procedures regarding student interviews by law enforcement
and the Department of Children and Families.
1. Students are expected to respect the authority of teachers and all staff. All teachers
have authority over all students, not just those assigned to their class. Additionally, students
are expected to work during class time and follow teacher direction.
2. Malicious destruction of school property results in the replacement, repair or payment for
damages by either the student or his/her parents. The placement of stickers or writing on
school property is forbidden. Computer equipment is considered school property.
3. Items such as water pistols, matches, skateboards, toys, weapons of any sort, etc. are not
permitted at school.
4. No notebooks, magazines, lunchboxes, etc. will be permitted that carry pictures or slogans
referring to the drug culture or alcohol. No profane, abusive or inappropriate language is to be
used.
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The Bay District School Board passed a Code of Student Conduct Matrix that lists violations and
disciplinary actions that must be taken to deal with misconduct. The Code of Student Conduct
Matrix will be available electronically on the Palm Bay Schools website. Palm Bay Schools will
comply with the school district’s Code of Conduct, but retains the right to elevate standards and
expectations for behavior. (Please see “Right of Student Dismissal”)
RIGHT OF STUDENT DISMISSAL
FS 228.056 10(a) 7 identifies the charter school’s authority to develop and implement admission
procedures and dismissal procedures. The charter contract between Bay District Schools and Palm
Bay Schools affords the charter school the right of dismissal. Families and students who fail to
meet the Palm Bay Schools established policies for continued enrollment include the following:
● Wearing the school-approved uniform as designated by time, location, and manner as per
Palm Bay Schools policy.
● Attendance requirements as per FS 1001.41 requiring a minimum of 160 days of
attendance and/or excessive tardies.
● Behavior as per Palm Bay Schools policy.
Violations in the areas of attendance, behavior and/or uniform dress code will be
documented and a conference will be held with parents and student. Parents will be
notified in writing of the final declaration of dismissal.
IN SCHOOL SUSPENSION
Students who have excessive tardies or who have committed minor infractions will be assigned to
In School Suspension (ISS). ISS is held during the school day. Failure to attend an assigned ISS
day will result in additional days of ISS being assigned or may result in Out of School Suspension
(OSS).
Students in ISS are expected to complete all teacher assigned classwork.
OUT OF SCHOOL SUSPENSION
Students may be suspended from school for offenses that include but are not limited to the
following:
1. Fighting or other dangerous and/or disruptive behavior.
2. Smoking on school grounds or possession of tobacco products e-cigarettes/vapes.
3. Being under the influence or possession of alcoholic beverages or intoxicants of any kind on
school grounds.
4. Defacing or vandalism of school property.
5. Igniting any flammable substance or possession of products such as lighters.
6. Theft.
7. Harassment/Bullying of students, faculty, staff, parents, substitutes or visitors.
8. Repetitive disruptive behavior.
9. Rude or vulgar language, gestures, pictures or actions.
10. Disrupting school activities or otherwise willfully defying the valid authority of supervisors,
teachers, administrators, other school officials or other school personnel engaged in the
performance of their duties.
11. Actions deemed to be unsafe or containing the potential to disrupt the educational setting.
12. Inappropriate or misuse of Palm Bay name or logo on social media platforms.
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*The Bay District Discipline Matrix for Elementary School, Middle School and High
School will be used as a guide.
SUSPENSION NOTICE TO PARENTS/GUARDIANS
At the time of suspension, the Principal or designee shall make a reasonable effort to contact the
parent/guardian by telephone or in person. Whenever a student is suspended, the
parent/guardian shall be notified in writing of the suspension and the date of return following
suspension. This notice shall state the specific offense committed by the student. In addition, the
notice may also state the date and time when the student may return to school.
Hearings related to implementation of the discipline policy at Palm Bay Education Group schools
shall be conducted by the governing board or their designee. The rules and procedures by which
students will be disciplined shall be consistent with the requirements of due process and in
accordance with all federal and state regulations regarding students with disabilities.
DISCIPLINE OF STUDENTS WITH DISABILITIES
For the purpose of this rule a student with disabilities is defined as any student appropriately classified as 504 or
Exceptional Student Education and presently placed in an exceptional student education program, excluding gifted.
Parental notification of policies, procedures, and student rights regarding discipline of students with disabilities shall be
provided, in writing, at the eligibility staffing meeting or when parental consent for 504/ESE placement is documented.
Parental safeguards and rights of due process shall, in addition, be observed and followed at all steps in the process.
Additional information is available in the “Florida Department of Education District Implementation Guide for Section 504
(504 Guide)” or the "Special Programs and Procedures for Exceptional Students (SP&P)," adopted by the Board
pursuant to Section 1.103 and hereby incorporated by reference as a part of the Rules of the Bay County School Board.
Suspension of Students with Disabilities.
The principal may suspend a student with disabilities for a period of time not to exceed ten (10) school days (or an
accumulation of ten (10) school days within a school year) without the provision of a free and appropriate public
education. Appropriate due process shall be observed, except in emergency situations in which a student's presence
poses a continuing danger to persons or property or represents an ongoing threat of disruption to the academic process.
Following procedures outlined in the 504 Guide or the SP&P Manual, the school must conduct a functional behavioral
assessment and develop a behavioral intervention plan. This must occur no later than ten (10) business days after
removing the student for more than ten (10) school days in a school year, If the student has a behavioral intervention
plan, the 504/IEP Team shall meet to review the plan and consider modifying the plan to address the behavior.
Suspension After Accumulation of Ten Suspension Days. At such time that accumulated suspensions exceed ten (10)
days within a school year and a pattern of removal has been determined, the principal shall convene the 504/IEP Team
and include the principal or his/her designee. This Team shall review the student's program and conduct a manifestation
determination meeting to determine whether or not the student's disability is a precipitating factor in the disciplinary
infraction.
If the 504/IEP Team determines that the student's behavior is related to the student’s disability, then using procedures outlined in the
504 Guide/SP&P, the Team will amend the student’s Plan to address the behaviors.
If the 504/IEP Team determines that the student's behavior is not related to the student’s disability, the Team shall
document the rationale for this decision in a manifestation determination meeting. In this case, procedures for
disciplinary action will follow its regular course of action, as designated in School Board Policy 7.203. Parents must be
informed of this decision. In no case will services cease for a student with a disability.
Expulsion of Students with Disabilities. If the student to be expelled is a student with disabilities, the following
procedures from the 504 Guide/SP&P must be followed. Instances in which students with disabilities engage in behavior
that could warrant expulsion action are described in School Board Policy 7.203.
1. Expulsion of an identified student with disabilities constitutes a change in educational placement and may not be
an exclusion from educational services.
2. When a principal plans to recommend expulsion for a student with disabilities, the Superintendent or his/her
designee shall be notified that a 504/ IEP Team meeting will be held. The Team shall meet to determine whether the
student's misconduct is a manifestation of his/her disability.
3. The 504/IEP Team shall determine the relationship of the student's behavior to the student’s disability and amend
the Plan to provide the alternative placement and/or programming. In no case may the District cease provision of
educational services.
Palm Bay Schools • 2022-2023 Student and Parent Handbook • 14
4. Policies and procedures for conducting 504/IEP meetings and providing procedural safeguards to parents or legal
guardians of students with disabilities consistent with Fla. Admin. Code R. 6A-0331(3) apply to this meeting.
5. A copy of these policies and procedures shall be given to parents or legal guardians of students with disabilities at
eligibility and 504/IEP manifestation determination meetings.
Disciplinary Decision Appeal Procedures
A disciplinary decision of a teacher may be appealed to the principal. The principal's decision may be appealed to the
Superintendent or his/her designee. An electronic copy of the decision and notification of the right to appeal shall be
furnished to the student, parents, or legal guardians via Parent Portal. The student, parents, or legal guardians shall
have five (5) working days from receipt of notification of the disciplinary decision to appeal.
EXPULSION
The Principal may recommend to the County School Board to expel a student for any of the
following, including those items listed in Bay District Schools Policy 7.201.
These include, but are not limited to:
1. Possession, use or transmission of a weapon including, but not limited to a gun, knife,
razor, explosive, ice pick or club.
2. Possession, use of, or transmission of illegal substances including, but not limited to
e-cigarettes/vapes, and non-prescribed medications.
3. Using any article as a weapon or in a manner calculated to threaten any person.
4. Committing a serious breach of conduct including, but not limited to, an assault on school
personnel or on another pupil, lewd or lascivious act, arson, vandalism or any other such
act, which disrupts or tends to disrupt the orderly conduct of the school activity.
5. Engaging in less serious but continuing misconduct including, but not limited to, the use of
profane, obscene or abusive language or other acts that are detrimental to the educational
function of the school including the failure to complete assigned work on a continuous
basis.
Prior to expulsion, the student has the right to a fair hearing as outlined by the Code of Conduct.
*If a student is dismissed from Palm Bay Schools for the reasons listed above, they will
not be eligible for re-enrollment.
ON-CAMPUS DRESS CODE REQUIREMENTS
Shirts: Uniform shirts are polo style in teal, white, grey or black with the school emblem. As these
are the official shirts allowed to be worn in school, these options are intended to allow our
students some flexibility and variety. Parents or students may not purchase an article of clothing
and have it embroidered or screened with the Palm Bay logo as this would represent a copyright
infringement. Palm Bay T-shirts can be purchased from our front office. The polos are available for
purchase at Zoghby’s located in Lynn Haven, Fl. Shirts must be worn as designed, without
modification. Official Palm Bay T-shirts or school emblemed polos must be worn as part of the
school uniform M-F.
Bottoms: Uniform bottoms may be long pants or long shorts in black, khaki, and plain blue or black
denim (pants made from athletic material may not be worn). Girls are also permitted to wear
skorts, knee length skirts, and Capri pants. All pants must be worn at the waist. No rips, sags,
tears are allowed. No leggings, sweatpants, yoga pants, short shorts (shorts must be no shorter
than 2” above the knee) or zip off style pants may be worn. Girls in grades Kindergarten – 2
nd
grade may wear leggings.
Palm Bay Schools • 2022-2023 Student and Parent Handbook • 15
Shoes: No sandals, flip-flops, slides, heavy military type boots or shoes with metal tips may be
worn. Heels must be 2 inches or lower. Lighted shoes must be turned off during the school day.
Shoes must have covered toes and heels to comply with the state mandate.
Outerwear: Outerwear may be any color however it must not contain inappropriate imagery or
language. While on campus, students will not be permitted to wear hoods covering their head.
Hair: Unnatural hair colors are not permitted on campus (i.e. fluorescent, pink, bright green, etc.).
No hats, bandanas or gang related headwear may be worn. Essentially, no headwear is allowed
except for hair barrettes, hair bands, etc. If there is a question, please ask.
General:
• No visible piercing other than modest earrings or studs in ears only.
• No visible undergarments.
● No colored ear gages—clear only.
● No facial piercings (small nose studs permitted NO HOOPS or SEPTUM PIERCINGS)
● No wallet chains or heavy chains.
GENERAL SCHOOL POLICIES AND PROCEDURES
ARRIVAL
Classes begin at 8:00 a.m. Students are expected to be in their class no later than 8:00 a.m. It
is important that students report to school on time. Students arriving before 8:00 a.m. are
expected to report directly to their designated area. Students may not be on campus
unattended earlier than 7:30 a.m. unless approved by Palm Bay administration.
DISMISSAL/PICK-UP
The school day ends at 3:15 p.m. Students must be picked up no later than 3:15 p.m. Pick-up
plans should be finalized before the student comes to school. However, should an emergency arise,
and the parent must call to leave a message for a student regarding pick up, the parent must do
so before 2:45 p.m. If a parent calls after this time we cannot guarantee that the student will
receive the message.
Students will not be dismissed from any location except the car pick up line unless
approved by administration. If you live within a 1 mile radius of campus and would like
for your child to walk home, please bring proof of address documentation to the front
office. When you have turned in this documentation a liability release will be provided
to you to sign in order to allow your student to walk home.
Students in Grades PreK-6th will receive car tags to be placed on vehicle rear view mirrors of
parent vehicles for staff members to identify parents for pickup. Before releasing a student from
school during school hours, the Principal or his/her designee shall establish the identity and
authority of any individual who seeks the release of a student from school. A student shall be
released only to the parents, legal guardians or other person authorized by the parents or legal
guardians on the student’s Emergency Information Form. Should a person other than one
authorized by the parents or legal guardians request the release of a student, the Principal or
his/her designee shall first obtain verbal consent of the parents or legal guardians before releasing
the student. In the event that a dispute arises between parents regarding who is authorized to pick
up a student from school, the student shall be released only to the parents or legal guardians
registering the student for school. Parents or legal guardians shall fill out and return to the school
Palm Bay Schools • 2022-2023 Student and Parent Handbook • 16
a new Emergency Information Form at the beginning of each school year. At the discretion of the
Principal, the guardians may be asked to physically sign the student out. Parents/legal guardians or
other persons authorized by the parents/legal guardians to pick up a child must have a picture ID
to prove they have authority to remove the student from campus. For additional security when the
parent or guardian checks out a student, the RAPTOR System will be used to streamline the
process.
To avoid having the school become involved in personal family conflicts, parents or guardians
should submit to school administration copies of any legal documents that indicate who has legal
access to the child and his/her records during school hours. In the absence of legal
documentation, school officials will provide access only to those individuals whose names appear
on the student data card. Friends and strangers will be denied access to a student in the absence
of verified parental consent. Even if we know you are a parent, but you do not have court specified
rights to pick a child up at a time different from that specified, we will need to secure permission
prior to release.
BULLYING
It is the policy of Palm Bay Schools that all students and school employees have an educational
setting that is safe, secure, and free from harassment and bullying of any kind. The school will not
tolerate bullying or harassment of any type. Conduct that constitutes bullying or harassment is
prohibited. All allegations of bullying will be thoroughly investigated. Students found to be bullying
another student will be subject to disciplinary action and/or dismissal.
CHILD ABUSE REPORTING REQUIREMENTS
State law and Palm Bay Schools policy require all persons responsible for the welfare of children to
report any SUSPECTED INSTANCES OF CHILD ABUSE OR NEGLECT. Any teacher or staff
member who notices physical neglect or bodily harm or who has reasonable suspicion of emotional
or sexual abuse will be required to make an official report to the appropriate legal agency, as
required by law.
CLUBS
Palm Bay Schools will offer clubs to meet individual student interests throughout the school year.
Students participating in after school activities must be in good standing both academically and
behaviorally to participate. A list of clubs and after school activities will be provided throughout the
school year. It is the responsibility of the parent to provide transportation for all after school
activities.
CONFISCATED ITEMS
When an item is confiscated from a student, reasonable attempts will be made to contact the
parent to inform the parent of the confiscation. Parents or guardians will be required to come to
school to retrieve the item from a school official and sign off on the Return of Property document.
Palm Bay Schools are not responsible for loss, theft, or damage of confiscated items.
CONTACT INFORMATION
It is critical that parent contact information is kept up-to-date in the school records. Please ensure
that your mailing address, phone numbers, and email address is current with the school. Palm Bay
Schools communicate primarily with parents through email, so it is of utmost importance that we
have your correct email address. Also, be sure that the student’s Emergency Contact form is
accurate and up-to-date as it is our means of contacting parents in the event of an emergency.
Palm Bay Schools • 2022-2023 Student and Parent Handbook • 17
COMMUNICATION
Palm Bay Schools sends out newsletters and updates to parents via remind, our facebook and the
Palm Bay website. These announcements contain important information related to school activities
and events.
In addition, parents will be notified if a student’s teacher believes any areas of academic weakness
exist. A parent/teacher conference will be scheduled at any time the school or parent has a
concern about the student’s academic standing or behavior. It is extremely important that any
change of address, telephone numbers, or other vital communications information or pick-up
authority must be completed by the legal parent/guardian in person in the front office. BY
STATE LAW, two new proofs of address must be provided for changes of address.
DANCES AND SPECIAL EVENTS
Palm Bay schools sponsor dances and/or other social events throughout the school year. All school
rules and policies apply to all school-sponsored events whether the event is held on-campus or
off-campus. The following rules apply to student participation in dances:
1. Students must arrive no later than 30 minutes after the scheduled start of a dance.
Students will not be admitted after that time.
2. Students may not leave the dance earlier than 30 minutes prior to the scheduled end of the
dance.
3. All guests that do not attend Palm Bay Prep Academy must have prior approval from
Administration. Approval forms must be submitted to administration by the deadline for
review.
4. Dancing at social events must not be inappropriate in nature. The administration of Palm
Bay Prep will be the final determinant as to whether dancing is lewd or sexually explicit.
5. Alcohol, tobacco, and other items generally prohibited on campus are expressly forbidden
at dances, even if a guest is over age 18.
6. Students may not go “in and out” of the dance. Once they have entered, they may not exit
the facility.
7. Only music with “clean lyrics” shall be played.
8. Student attire at dances must not be provocative or inappropriate. No clothing deemed
inappropriate by school administrators will be authorized.
Any student who violates these parameters or is deemed to be dressed inappropriately will be sent
home immediately.
ELECTRONIC DEVICES
Cell phones are valuable and important communicative devices in today’s world. However, use of
cell phones during the instructional day seriously impedes and distracts from the learning process.
As a school, we believe that students should be allowed to use cell phones on campus at
appropriate times but not during the instructional day due to the impact of these devices on
learning.
For this reason, Kindergarten -8th grade:
● Students are to turn off cellular telephones, headphones connected to cell
phones, or other electronics (not on vibrate) and keep them out of sight
during the instructional day.
Palm Bay Schools • 2022-2023 Student and Parent Handbook • 18
● Students may use cell phones only before school and after school.
● Under no circumstance is photographing or video recording allowed anywhere
on the school premise
For 9-12th grade : Students are to turn off cellular telephones, headphones connected
to cell phones, or other electronics (not on vibrate) and keep them out of sight during
academic work completion. If an emergency arises students will be sent to the front
office to call a parent if needed. Under no circumstance is photographing or video
recording allowed anywhere on the school premise.
These items shall be subject to confiscation and shall not be returned to the student, but only to
the legal parent or guardian upon coming to the school site and signing a return of property form.
A second offense will be subject to In School Suspension (ISS) or Out of School Suspension (OSS).
The school shall not be responsible for any damage, theft or loss of any electronic device brought
on school property or at any school related function. The school shall not engage in any
investigation for the return of lost or stolen items.
EMERGENCIES
Illness: Students should not be sent to school when they are ill. If a student becomes ill
during the school day and it appears they would be best cared for at home, the parent will be
contacted. There are very limited facilities in the school, making it impossible to keep sick students
for long periods of time. School personnel must be notified of any student’s chronic illness (i.e.
asthma, diabetes, heart conditions or seizures). This heightens awareness in case of an
emergency.
Injury: The procedures listed below will be followed for an injured student:
1. Teachers will send the student to the office if the injury is minor.
2. Teachers will notify the office if the student is unable to be moved.
3. Trained personnel will administer first aid.
4. The parent(s) will be called and the injury described. For a minor injury the parent will
make the decision about removing the student from the school. Emergency contact persons
will be called if the parent cannot be reached.
5. The Emergency Medical Squad (EMS) will be called for critical injuries that require the type
of care that school personnel cannot provide and the parent or emergency contact will be
notified.
6. An accident report will be completed and filed for accidents.
FAMILY RIGHTS AND PRIVACY ACT
The revised Family Rights and Privacy Act became a Federal law in November 1974. The intent of
this law is to protect the accuracy and privacy of student educational records. Without your prior
consent, only you and authorized individuals having legitimate educational interests will have
access to your child’s educational records. In special instances, you may waive this right of access
to allow other agencies working with your child to have access to those records. An employee of
PALM BAY SCHOOLS will be present during the viewing of all records. Copy costs will be assessed
after the first 10 copies at a rate of $.10 per copy.
Palm Bay Schools • 2022-2023 Student and Parent Handbook • 19
Religious Expression State Statute 1002.206 (2) A school district may not discriminate against a
student, parent, or school personnel on the basis of a religious viewpoint or religious expression. A school
district shall treat a student’s voluntary expression of a religious viewpoint on an otherwise permissible
subject in the same manner that the school district treats a student’s voluntary expression of a secular
viewpoint. (3)(a) A student may express his or her religious beliefs in coursework, artwork, and other
written and oral assignments free from discrimination. A student’s homework and classroom assignments
shall be evaluated, regardless of their religious content, based on expected academic standards relating to
the course curriculum and requirements. A student may not be penalized or rewarded based on the
religious content of his or her work if the coursework, artwork, or other written or oral assignments
require a student’s viewpoint to be expressed.
FIELD TRIPS
As a learning experience, teachers may plan field trips. Any parent attending a field trip will serve
as a chaperone and may not have other children accompany them. All chaperones will be required
to have their driver’s license scanned via the RAPTOR System. Participating in field trips is a
privilege. Students serve as representatives of the school; therefore, they may be excluded from
participation in any trip for reasons relating to behavior, conduct or grades. Participation will be
determined by the grades from the most recently published report card or progress report. Any
School Suspension can negate attending a field trip. Parent permission must be given for students
to participate in field trips. The teacher will send permission slips and information about each field
trip 2-4 weeks prior to each field trip. Money and permission slips must be turned in according to
the teacher’s instructions prior to the field trip or the student will not be permitted to take part in
the field trip. The students must wear the teacher-designated uniform shirt on all field
trips unless advised otherwise by the teacher. THE SCHOOL UNIFORM POLICY DOES
NOT CHANGE FOR FIELD TRIPS.
Field Trip Authorization forms must be filled out completely and signed and returned by the preset
deadline for each field trip. The Authorization for Medical Treatment form is required to be filled
out completely and notarized for out of county field trips. This will be completed once at the
beginning of each year.
No school-age siblings shall attend a field trip with a parent or parent chaperone. This is a
classroom control and liability issue. Only the teacher in charge may send or receive telephone
calls during field trips. Students may be checked out of any off-campus field trip with
required documentation.
Food and Drink
Food and gum are NOT allowed in the classrooms due to potential damage to school technology.
Only clear bottles are permitted with water while on campus.
GRIEVANCE PROCEDURE
If a student or his/her parents feel they have a grievance or complaint, they should do the
following:
1. Seek to resolve the problem with the teacher, if applicable. Always start with the teacher.
2. If there is still no solution, schedule an appointment with administration.
3. Appeals to the administrative decisions may be made in writing to the Palm Bay Board of
Directors.
Visits to teachers should be made by making an appointment with the teacher at convenient times
for both parties.
LOST AND FOUND
Palm Bay Schools • 2022-2023 Student and Parent Handbook • 20
Students should put their names on their personal belongings. Lost items will be turned
into the front office and may be claimed in the front office. Items not claimed within a reasonable
amount of time will be given to charity. Students should not leave personal items unattended.
The school is not responsible for lost or stolen items.
LUNCH PROGRAM
Palm Bay Schools are closed campuses. No students may leave campus at lunch time.
Students may bring a packed lunch from home or purchase a lunch at school. To-go food may
not be dropped off for the student. If parents would like to eat with their student, they
will be provided a designated area outside of the lunchroom.
MEDICATION
The administering or dispensing of any medicines (including non-prescription medication) to
students by employees of Palm Bay Schools without specific written authorization by the parents
and physician of the student is forbidden. If it is absolutely necessary that the child take any
medication while he/she is in school, the parent must sign an authorization form and have the
form completed by their physician. Please obtain this form in the school office. The medication will
be kept in the office and will be administered by office personnel. A parent may also choose to
come to school and administer medication.
SAFETY PROCEDURES
If you visit the school, you MUST enter through the designated school entrance and sign in with
the front desk/office staff. You MUST have your driver’s license with you so that the front office
staff can verify. A visitor’s badge will be printed for you and you MUST wear the badge at all times
while on campus. The visitor’s badge will be printed via the RAPTOR System. All gates will be
locked to ensure a safe and secure campus.
SCHOOL HOURS
7:30 a.m. – Earliest time when students may enter the side gate- Office opens.
7:30 -7:55 a.m. - Breakfast available in the Cafeteria
8:00 a.m. – School day officially begins – ALL students are in class and side gate will be
locked
3:15 p.m. – School day officially ends
3:45 p.m. – Main Office closes
SEVERE WEATHER INFORMATION
Palm Bay Schools will follow the same emergency closing procedures as the local public school
district in case of severe weather emergencies. Parents should watch the local news and/or social
media for information about school closings.
SEXUAL HARASSMENT
Sexual harassment is defined as unwelcome sexual advances, requests for sexual favors, and/or
other inappropriate verbal, written or physical conduct of a sexual nature that takes place under
any of the following circumstances:
● When submission to such conduct is made, explicitly or implicitly, a term or condition of
employment, instruction or participation in other school activities;
● When submission to or rejection of such conduct by an individual is used by the offender as
the basis for making personnel or academic decisions affecting the individual subjected to
sexual advances; and/or
Palm Bay Schools • 2022-2023 Student and Parent Handbook • 21
● When such conduct has the effect of unreasonably interfering with the individual's work
and/or academic performance or creating an intimidating, hostile, or offensive work or
learning environment.
It is against Palm Bay Schools policy and unlawful for Palm Bay Schools employees to commit acts
of sexual harassment. Sexual harassment committed by students against students or staff is
inappropriate behavior and violates Palm Bay Schools policies.
If you believe that you are the subject of sexual harassment or the focus of inappropriate behavior,
you should report such incidents to your parents and school authorities. You can report the
information verbally or in writing to the Principal, a counselor, a teacher or another staff person.
When reporting an incident, it is helpful to provide as much information as possible. Such
information includes: (1) a description of the event or events, (2) the number of occurrences with
dates and places, (3) the names of any witnesses, and (4) if appropriate, documents, papers
and/or other exhibits.
Students may receive guidance, advice, support, and/or advocacy from school staff, including
administrators, counselors, teachers or other staff.
STUDENT DRIVING AND PARKING
Palm Bay Prep is not responsible for students who choose to drive or ride in personal vehicles to
school or from school. Palm Bay Prep expects that students will obey all vehicular laws and practice
safety at all times. Palm Bay Prep is not responsible for damage or theft of vehicles while on school
property. Palm Bay Prep is not responsible for students who choose to ride with other student
drivers. Reckless or irresponsible driving will be reported to the police. Students may not have
access to their vehicles during school hours. Students who drive to campus are required to
fill out a Student Parking form and pay a $25 annual fee. Each student will be required
to park in a designated parking spot and display a parking pass.
STUDENT GIFTS
Palm Bay Schools discourage sending or bringing gifts such as balloons, flowers, etc., to students.
Office space is very limited, and we do not have the staff to deliver these. If you send these, they
will be held in the front office for pick up at the end of the day.
STUDENTS’ RIGHTS
Students have the right to feel safe from threats and bodily harm. Disruptive behaviors are never
acceptable, and when they occur, they will result in disciplinary action, including but not limited to:
exclusion from participation in class activities, suspension or recommended for expulsion.
Parents who have a conflict with a student other than their own child are requested to
speak to Administration. At no time may parents approach the student directly.
All students and employees will be treated with respect. Slurs, innuendos, hostile treatment,
violence or other verbal or physical conduct against a student or employee will NOT be tolerated.
Palm Bay Schools • 2022-2023 Student and Parent Handbook • 22
SUBJECT TO SEARCH
All persons, including students, coming onto the Palm Bay Schools campus are subject to search of
their person and property when there is a reasonable suspicion that there is a violation of school
rules or the law.
TECHNOLOGY USE POLICY
To use a school computer, computer network and/or Internet services, each student is required to
sign and return an "Acceptable Use" contract. This contract requires the student’s signature as well
as the signature of a parent/guardian. Use of school computers, networks, and access to the
Internet are privileges that may be restricted or revoked at any time. Obscene or offensive use of
computer tools will result in disciplinary action.
TELEPHONE
Palm Bay Schools • 2022-2023 Student and Parent Handbook • 23
The school has a business telephone to help transact the business of the school and the lines must
be kept open. We CANNOT deliver a personal message to an individual student or teacher without
interrupting the instructional program. Emergency messages will be delivered when needed.
VISITORS
Visitors are not permitted to go to classrooms unannounced during school hours because this
disrupts normal routine and instruction. For the safety and protection of all students, visitors
(including parents) must sign in and out with the office, state that they are visiting, state the
purpose of the visit, and obtain a Visitor’s badge before proceeding to a classroom. This is Florida
State Law. Cooperation will enable the school to provide a safe and orderly learning environment
for all students. We welcome parents as volunteers. If you would like to volunteer, please visit the
main office and complete a volunteer form.
Palm Bay Schools • 2022-2023 Student and Parent Handbook • 24
