Microsoft Word - Housing_Policy_Guide_11-12

2011-12

Housing Policy

Guide

Frequently-Used Terms & Acronyms

CADI - College Association at Delhi, Inc.

CADI is a not-for-profit auxiliary corporation that provides many campus services,

including ID cards, dining services and vending machines for the students living in the

residence halls. The CADI office is located Farrell Hall, telephone 607-746-4750. Office

hours when school is in session are M-F 8:00 a.m. - 4:30 p.m; during intersession, M-F

8:00 a.m. - 4:00 p.m. Their website is: http://www.delhi.edu/cadi.

RD - Residence Director

A full-time professional staff member employed by the College responsible for the

overall operation of the residence hall to which they are assigned.

The RD lives in the residence hall; he/she also has an office in the residence hall and

keeps regular posted office hours. The RD supervises the RAs. The RD for your hall is

the person to go to for help with any situation that might arise (e.g., furniture or

maintenance requests, roommate problems, room change requests, etc.).

Russell Hall, which houses twice as many students as the other halls, has two RDs;

Catskill Hall has a Complex Coordinator. For convenience, throughout this booklet the

term “RD” will also refer to the Complex Coordinator who, along with additional duties,

also serves the function of RD for Catskill Hall.

RA - Resident Assistant

An upper-level student who has been selected for showing good judgment and skills,

has received training from Student Life staff, and is assigned to an area in a residence

hall in order to assist students.

RAs report to the RD of their residence hall. RAs organize events and programs,

assist in enforcing policy, can help resolve problem situations, answer questions and

point residents to other sources for assistance. If you have a question or problem, you

should first consult your RA.

Special Interest Housing and Living Learning Environments (LLE)

Certain areas within the residence halls are set up for Special Interest Housing.

Students in particular majors or programs are housed in the same area to foster an

atmosphere conducive to academic excellence and social networking.

The area established in DuBois Hall for incoming female freshmen Veterinary

Science majors, in addition to being a Special Interest Hosing, is also a Living Learning

Environment (LLE) with a resource room and Peer Mentors who assist the students in the

resource room and in the lab. Peer Mentors tutor, give tips on studying, help set up

subject-related instructional programs and workshops, as well as advance social

networking among the students through group activities. There is an additional $50

charge per semester for the Veterinary Science LLE to help cover these extra services.

Space is limited, so it is important to apply early if you want to be assigned to Special

Interest Housing.

Night Hosts

During the hours of 11 p.m. to 3 a.m. on Thursday nights, and 11 p.m. to 4 a.m. on

Friday and Saturday nights, student employees called Night Hosts are stationed at the

main entrances of each hall. Night Hosts are responsible for signing in all students who

do not reside in that building, as well as ensuring that all non-student guests are

registered. Students who do not comply with the requests of the Night Host may be held

accountable through the campus judicial system.

Table of Contents

WELCOME TO SUNY DELHI!......................1

I. RESIDENCE LIFE STAFF..................................................................................................................... 2

RESIDENCE HALL STAFF ON-DUTY ..............2

RESIDENCE DIRECTOR’S OFFICE ..................2

II. SUNY DELHI HOUSING POLICY........... 3

TERMS AND CONDITIONS OF OCCUPANCY....3

REQUESTS FOR RELEASE FROM HOUSING

CONTRACT (LICENSE).................................4

ROOM RATES .................................................4

REFUNDS ........................................................4

MEAL PLANS .................................................5

SOCIAL FEE....................................................5

GENERAL CONDITIONS ..................................6

RESIDENT CONDUCT......................................6

SEARCH BY

CONSENT/INSPECTIONS/REPAIRS ..............6

SEARCH INCIDENTAL TO ARREST..................6

SEARCH BY WARRANT...................................6

SERVICE OF WARRANTS OR OTHER PAPERS

.....................................................................6

INSPECTION VS. SEARCH ...............................7

CONFISCATED ITEMS......................................7

III. RESIDENCE HALL POLICIES AND

PROCEDURES.........................................7

EXPLANATION OF ROOM ASSIGNMENT .........7

CONTINUING STUDENTS: HOUSING

SELECTION ..................................................9

ROOM ASSIGNMENT NOTIFICATION...............9

ROOM ASSIGNMENTS.....................................9

OVERFLOW HOUSING, CONSOLIDATION AND

BUYOUTS...................................................10

HOLDING OF ROOM ASSIGNMENTS .............11

CHECK-IN .....................................................11

ROOM CHANGE REQUEST POLICY ..............11

WITHDRAWAL/DISMISSAL/CHECKOUT ........12

DAMAGES TO RESIDENT ROOMS.................12

COMMON AREA DAMAGES ..........................13

DAMAGE CHARGE APPEALS........................13

HALL OPENINGS AND CLOSINGS.................13

RESIDENCE HALL GUEST POLICY .............. 14

IV. RESIDENCE HALL REGULATIONS ..14

STUDY/QUIET HOURS ................................. 17

V. THE RESIDENCE HALLS .....................17

CATSKILL HALL (SUITE STYLE)................... 17

DUBOIS AND GERRY HALLS (CORRIDOR

STYLE) ...................................................... 18

MURPHY AND O’CONNOR HALLS (CORRIDOR

STYLE) ...................................................... 18

Triple Occupancy Room Information

(Murphy and O’Connor Halls) ..............18

RUSSELL HALL (QUAD STYLE).................... 18

VI. STUDENT ROOM FURNISHINGS ......18

VII. RESIDENCE HALL SERVICES..........19

RESIDENCE HALL MAINTENANCE............... 19

RESIDENCE HALL SECURITY....................... 20

ROOM KEYS ................................................ 20

CARD ACCESS............................................. 20

STUDENT MAIL ............................................ 21

PACKAGE/TRUNK DELIVERY....................... 21

TELEPHONES ............................................... 21

BRONCO WIRELESS INTERNET SERVICE.... 22

LAUNDRY ..................................................... 22

CABLE TELEVISION ..................................... 22

SNACK & BEVERAGE VENDING SERVICE... 22

STORAGE..................................................... 22

VIII. SECURITY AND SAFETY

INFORMATION ...................................22

SECURITY TIPS FOR PERSONAL PROPERTY22

CRIME STATISTICS ...................................... 23

FIRE SAFETY STANDARDS .......................... 23

QUICK REFERENCE TO STUDENT

RESPONSIBILITIES &

REQUIREMENTS...................................25

Page 1

Welcome to SUNY Delhi!

The Office of Residence Life extends a warm welcome to you. We look forward

to helping make your residence hall experience one that is full of friendship and

educational achievement. This booklet contains the rules, regulations, policies

and procedures necessitated by group living conditions. You are responsible

for familiarizing yourself with all the specifics for living in the residence

halls.

Life in the residence hall provides you the opportunity to take responsibility for

your learning outside the classroom environment. You will meet students from

various cultures and with different backgrounds, interests, and values. As you

become acquainted with your classmates and participate in residence hall

activities, you will learn from, appreciate and contribute to the diversity of the

student body. This diversity adds to making SUNY Delhi a very special place.

The Housing and Residence Life program exists as an integral part of the

educational program and academic support services of the institution. The

mission of the department includes:

1. Providing reasonably priced living environments that are clean, attractive,

well maintained, comfortable and which include safety features.

2. Ensuring the orderly and effective administration of the program through

effective management.

3. Providing a learning environment and related co-curricular programs that

promote maturity and academic success. Programs and staff

interventions designed to promote maturity are grounded in human

development and student learning theory.

The Office of Residence Life at SUNY Delhi supports the educational mission of

the College by providing a living-learning environment that is conducive to

academic achievement and optimal personal growth. We seek to develop a

sense of belonging and respect within our residential community by helping our

students to acquire knowledge and skills, make informed choices, develop critical

thinking skills, make ethical choices, and assume self-responsibility.

The Office of Residence Life engages in regular assessment of its services for

continuous improvement of the residential community and the residence hall

facilities

The State University of New York College of Technology at Delhi does not

discriminate on the basis of race, sex, color, national origin, religion, marital

status, age, sexual orientation, veteran or military status, disability, gender

identity, genetic predisposition or carrier status or domestic violence victim

Standards for College and University Housing, ACUHO-I, 2001.

Page 2

status. The following person has been designated to handle inquiries regarding

the nondiscrimination policies: Bonnie Martin, Title IX and Section 504

Coordinator, Director of Administrative Services, SUNY Delhi, 2 Main Street,

Delhi, New York 13753, Phone: 607-746-4495.

I. RESIDENCE

LIFE

STAFF

Each residence hall is administered by a professional staff member, the

Residence Director (RD), who lives in and has an office within the hall. The RDs

are responsible for the overall operation of the residence hall. They deal with a

multitude of tasks, such as setting community standards, enforcing the Student

Code of Conduct, supervising the RAs, individually counseling or referring

students to other services on campus. The RD is an advisor to students and

coordinates the educational, social, cultural, and recreation programs in the hall.

A Resident Assistant (RA) lives in each corridor of the residence halls and

maintains an environment conducive to study and living for approximately 30-35

students. RAs are full-time undergraduate students who are carefully selected for

their communication and leadership skills and their ability to resolve problems

and deal with emergencies. Their academic performance and their skills in

developing and presenting programs to the hall community are also considered

in the selection process. The RAs can be friends and advisors. They organize

events and programs, and are responsible for policy enforcement. They are

knowledgeable about the College, its resources and personnel, and are available

to counsel students on their residence floors. If students have questions or

problems, they should first consult their RA.

ESIDENCE

ALL

TAFF

-D

UTY

One RD is on duty for all the residence halls from 5 p.m. to 8 a.m., Monday

through Friday, and 24 hours a day on weekends. He/She should be contacted

for more serious problems. Students should first attempt to contact the RA on

duty in their hall. In case of emergency, students should contact University

Police; from a campus phone, simply dial 4700; from any other phone, dial 607-

746-4700. University Police will contact the RD on duty.

The RA office is open and staffed by at least one RA from 8 p.m. to 12 midnight,

Sunday through Thursday, and from 9 p.m. to 2 a.m. on weekends. Students can

check-out equipment such as vacuum cleaners, brooms, games, etc. (check with

the RA office in your building to see what specific equipment is available).

ESIDENCE

IRECTOR

’

FFICE

Each hall has its own RD whose office is the “communications center” for that

residence hall. Many services are available, such as:

• reporting maintenance problems in your room or on your floor

• receiving information regarding campus and hall events

• discussing issues of concern or asking questions about campus living

Page 3

When classes are in session, RD office hours are 10 a.m.–12 p.m. and 1 p.m.–3

p.m. on Mondays, Wednesdays, Thursdays and Fridays, and 1 p.m.–5 p.m. on

Tuesdays. RDs also schedule additional hours at their discretion and can make

appointments with students outside their regular office hours.

II. SUNY DELHI HOUSING POLICY

ERMS AND

ONDITIONS OF

CCUPANCY

To live in the residence halls, students must be full-time matriculated students

and actively attending all classes. Exceptions can be made by the Director of

Residence Life for students employed by the College during the summer

semester. The College reserves the right to remove students from campus

housing who are not actively attending classes or who are registered for fewer

than 12 credit hours each semester. Students are billed for campus housing on a

semesterly basis.

The rules and regulations regarding residence hall housing as promulgated by

the State University of New York Board of Trustees state:

Every student in full-time attendance at a state-operated unit of the

University, other than married students or students residing with a parent

or guardian, shall be required to live in a residence hall maintained and

operated by such unit, or have permission under such provisions as may

be made therefore, by the chief administrative officer of such unit, to live

off campus.

All full-time undergraduate students must live in SUNY Delhi residence facilities;

students who meet the following exceptions are not required to reside in SUNY

Delhi residence facilities:

• married students

• students living with parents or guardians and commuting (within a 50

mile radius)

• students 21 years of age or older, prior to October 1 of the academic

year in which they enroll (prior to March 1 for those enrolling for the

spring semester)

• Students who are closed out of on-campus housing and therefore must

live off campus

Once a student completes a housing application, agreeing to the terms and

conditions for on-campus housing, they have entered into the housing

license and they are financially obligated for the entire academic year, even

if they meet the above requirements.

All students living in the residence halls are responsible for keeping

current on file, with the Office of Residence Life, their permanent home

address (via the BroncoWeb) and their emergency contact information (via

the online Student Housing Management System).

Page 4

Failure to check into the hall, reside in the assigned room, eat meals, or pay

room and board charges does not release a student from the obligations set

down by the College for living on campus. Students who have applied for on-

campus housing and who decide not to attend college, having previously been in

attendance, must notify the Office of Counseling and Health Services for official

withdrawal from the College. Until this is done, the student will be held

responsible for the housing costs under his/her residence hall license

EQUESTS FOR

ELEASE FROM

OUSING

ONTRACT

ICENSE

)

Students requesting release from their residence hall license must complete the

release process before they vacate their residence hall assignment. Making a

request does not ensure release from the housing contract. Students should not

make alternate housing arrangements until they receive official notification of

their release.

Forms and information regarding the release process can be obtained in the

Office of Residence Life, Catskill Hall, room 111.

OOM

ATES

The cost for a standard double room is determined during the spring semester for

the following academic year. New students will be notified under separate cover of

the rates for all residence hall rooms and occupancies. Students are housed on an

academic year basis and billed by the semester. Each student is required to pay a

$100 advance room deposit. All bills are due and payable prior to the first day of

classes.

EFUNDS

Any refund of the $100 advance room deposit must be requested in writing

prior to June 1 or within 30 days from the date of payment.

Refunds, if any, after a student is registered and has occupied a room, are based

upon the following listed circumstances:

Academic and Disciplinary Dismissals

A student who is dismissed from school for academic or disciplinary reasons

shall be liable for all tuition, fees, and room charges for that term.

Removal from College Residence Hall

A student who is removed from a College residence hall for disciplinary

reasons shall be liable for all room charges for that term.

Voluntary Withdrawal from College

A student who voluntarily withdraws from the College will receive the

following refund of their residence hall rental fee based on the date on which

personal belongings are removed from the room and the check-out

procedures are completed:

Page 5

• First Day of Classes - 100% Refund

• Week 1 - 85% Refund

• Week 2 - 70% Refund

• Week 3 - 50% Refund

• Week 4 - 30% Refund

• Fifth and Subsequent weeks – NO REFUND

For further information concerning refunds, please see the College Catalog.

Students who are dismissed or removed from the residence halls or who

withdraw from college mid-term and leave personal belongings in the room must

arrange with the RD of their hall to collect their belongings within one week of

their departure. Failure to do so will result in the student’s belongings being

packed up by Residence Life staff members and stored at a cost of $25 per day.

Items unclaimed at the end of the term will be disposed of immediately at the

discretion of the College.

Students who are dismissed or removed from the residence halls or who

withdraw from college during the intersession between fall and spring terms and

have left personal belongings in their assigned room must arrange to collect their

belongings no later than one week before the first day of classes for spring term.

Failure to do so will result in the student’s belongings being packed up by

Residence Life staff members and stored at a cost of $25 per day. Items

unclaimed at the end of spring term will be disposed of immediately at the

discretion of the College.

EAL

LANS

All students living in College residence halls are required to purchase a

meal contract. Full meal plan descriptions are available at the MacDonald Hall

Dining Center, the CADI Office in Farrell Hall, or on the CADI website:

http://www.delhi.edu/cadi. In purchasing a meal plan, the student enters into a

contract with CADI for a tax exempt, non-refundable, non-transferable meal plan.

Students are responsible for reviewing and adhering to the CADI Rules and

Regulations found at http://www.delhi.edu/cadi/regulations.php.

The cancellation period for optional meal plans ends with the close of business

on the 10th day of scheduled classes. After the cancellation period, no refunds

will be authorized except for voluntary withdrawal or dismissal from the College.

Refund schedules may be obtained from the CADI office.

OCIAL

There is a non-refundable Residence Hall Social Fee collected from each student

living in the Residence Halls. This social fee entitles the students to participate in

activities within or specifically for their individual residence hall (e.g., BBQs,

parties, movies, shopping trips, contests, etc.).

Page 6

ENERAL

ONDITIONS

Students agree to abide by all rules and regulations concerning living in a

College residence hall as stated in this Housing Policy Guide and in the Student

Code of Conduct.

The residence hall contract is binding for one academic year (fall and spring

semesters). Exceptions are made for students graduating at the end of the fall

semester or entering the residence hall during the spring semester. The

agreement period does not include vacation periods or scheduled breaks.

ESIDENT

ONDUCT

The Director of Residence Life, the Assistant Director of College Housing, the

Coordinator of Judicial Affairs, or the Vice President for Student Life’s designee,

has the option of instructing residents to find other accommodations, either on or

off campus, if their behavior is deemed unduly disruptive or a danger to the well-

being of themselves or others.

For reasons of health, safety, security, or conduct, the College reserves the right

to remove a student from residence halls. Students may be restricted from either

residing in or entering residence halls for violations of the rules stated in the

Housing Policy Guide and/or the Student Code of Conduct.

EARCH BY

ONSENT

NSPECTIONS

EPAIRS

The College reserves the right to enter and inspect student rooms for the

purpose of health and safety, to perform maintenance repairs, and in emergency

situations. Every effort will be made to notify the student in advance of entry into

occupied rooms. In addition, campus police and other duly sworn law

enforcement officials with proper warrants may enter and search a student room.

If University Police have reason to search a room, they will first ask consent of

the occupant and state the property for which they are searching. The student

may deny the right to search unless a proper warrant is presented. Rooms found

to be improperly secured during breaks may be entered by an agent of the

College to conduct a health and safety inspection. A report will be made and the

unsecured room will be secured.

EARCH

NCIDENTAL TO

RREST

University Police may conduct a search incidental to arrest by warrant or for a

crime committed in their presence.

EARCH BY

ARRANT

University Police may conduct a search when issued a search warrant by a court.

This search can be conducted in the presence or absence of the occupant. If the

occupant is absent, a copy of the search warrant can be obtained at the University

Police office in North Hall.

ERVICE OF

ARRANTS OR

THER

APERS

Whenever outside law enforcement agencies, process servers, or other legally

authorized individuals are required to serve official papers or enforce arrest or

Page 7

search warrants, the College will attempt to cooperate in order to minimize

interference with campus activities and to protect all persons. In the case of

students, Student Life staff will assist in locating the students involved and will

attempt to protect the rights of the students. This policy is not binding on external

law enforcement agencies.

NSPECTION VS

EARCH

Part of the College’s responsibility for the supervision of College residence halls

is a responsibility for student health and safety, as well as protection of property.

To this end, public and private areas of College residence halls are inspected.

This may include representatives from local, state and federal inspection

agencies, as well as College personnel. Whenever possible, inspection of a

student’s room is accomplished with a student present.

The Director of Residence Life, as the College’s Chief Housing Officer, may give

permission to residence hall staff to enter and search a student’s room under

specific circumstances and with no legal ramifications. This right is seldom used

and can be employed only when a suspicion exists that College regulations

and/or NY State laws are being violated, or in case of an emergency.

ONFISCATED

TEMS

Prohibited items (e.g., cooking appliances, candles, etc.) that are found in

residence hall rooms will be confiscated by residence hall staff during health and

safety inspections, room visits, or when violations of College policy warrant entry

into a student room. These items may be claimed by students through the RD of

the hall at the end of that semester. Any confiscated items not claimed at the

end of the semester will be disposed of at the conclusion of the semester.

III. RESIDENCE HALL POLICIES AND PROCEDURES

XPLANATION OF

OOM

SSIGNMENT

The method of assigning rooms is based on both State University Policy and on

factors that Residence Life staff have determined lead to roommate compatibility.

College policy requires that all students living in the residence halls, both new and

continuing, pay an advance room deposit of $100 and submit a Residence Hall

Contract and Request Form each academic year. Once both the deposit and

contract are received by the Office of Residence Life, the student’s application for

on-campus housing is complete. Continuing student assignments are completed

before incoming students are assigned.

Rooms are designated male or female and the Office of Residence Life separates

male and female applications for the purpose of room and roommate assignments.

A student’s male or female status is determined by the designation given in the

school’s official record.

Students who are in need of specific room assignments because of special needs

should complete the indicated section on the Housing Contract and Request Form

Page 8

and contact the Office of Residence Life as early as possible. We must know of the

student’s needs before housing arrangements are finalized so that we can provide

appropriate accommodations. Supporting documentation from a licensed

professional must accompany the request. The Office of Residence Life reserves

the right to make decisions regarding special need accommodations housing based

on state and federal law and fair housing practices. The request for special needs

accommodations does not imply that the desired occupancy level and/or housing

assignment will be received. Additional support and learning accommodations can

be made by contacting the Office of Services for Students with Disabilities at 607-

746-4593.

Incoming Students: New Freshmen and Transfer Students

The procedure for assigning rooms takes into consideration the following:

1. New freshmen and transfer students will be assigned housing in the order in

which they pay their housing deposits and complete their housing

application.

2. The Office of Residence Life allows students to indicate the hall of their

choice and attempts to accommodate that choice when possible. We

request preferences be indicated on the Housing Contract and Request

Form using the numbers 1 through 5 (“1” for first choice, “5” for last choice).

While we try to give students what they request, availability sometimes

requires going to second and third choices, and sometimes beyond.

3. Experience has demonstrated that greater compatibility is achieved by

placing students together who have similar smoking habits. Experience has

also indicated that students with similar academic interests, similar class

schedules, and common study needs have a greater compatibility and a

greater chance of success than simple random assignments of roommates.

For this reason, we request that the student honestly answer the questions

on the Residence Hall Contract and Request Form.

4. Incoming students who are in need of specific room assignments because of

special needs should complete the indicated section on the Housing

Contract and Request Form and contact the Office of Residence Life before

June 1

5. If a student would like to request a specific person as a roommate, that

person’s name should be on the Residence Hall Contract and Request Form

where indicated. Both/All parties must mutually request each other and

we must receive all parties’ deposits, contracts and requests to room

with one another by June 1

in order to attempt to honor a roommate

request. Roommate requests will be honored based on space

availability.

Housing will not be guaranteed for contract forms received after June 1,

2011.

Page 9

Continuing Students: Housing Selection

Unlike incoming students, continuing students select their own roommates and

housing assignments. Detailed instructions are disseminated during spring

term for housing for the following academic year.

1. Returning students must pay the advance room deposit of $100 and submit a

Residence Hall Contract and Request Form for the next academic year

during a specific announced window of time, generally during March and

April.

2. Assigned times for selecting room assignments are ordered by the number of

credits the student has earned by the end of the fall term prior to Housing

Selection.

3. If a student pays the advance room deposit and submits a Residence Hall

Contract but fails to select their housing assignment by the stated deadline,

the Office of Residence Life will select an assignment for them, based on the

preferences indicated on the housing contract. For this reason, we request

that the student honestly answer the questions on the Residence Hall

Contract and Request Form.

4. Continuing students who are in need of specific room assignments because

of special needs should complete the indicated section on the Housing

Contract and Request Form and contact the Office of Residence Life by the

announced deadline. If the student has previously received a special needs

assignment in SUNY Delhi housing, they must still complete the indicated

section on the Housing Contract and Request Form and contact the Office of

Residence Life; at that time they will learn whether they are required to

provide updated supporting documentation from a licensed professional.

Housing will not be guaranteed for contract forms received after the

announced deadline.

OOM

SSIGNMENT

OTIFICATION

Room assignments appear on the Student Housing Management System

website as soon as they are made. Students may log onto that system to check

their assignment status at any time. New freshmen and transfer students who

have completed an application for on-campus housing receive a mailing from the

Office of Residence Life in early August informing them of their housing

assignment (residence hall and room number) and other move-in information.

OOM

SSIGNMENTS

The Office of Residence Life reserves the right to change room or hall assignments,

to assign roommates, to consolidate assignments due to vacancies, and to change

occupancies as it deems necessary and without consent of the occupants. The

College reserves the right to assign new occupants to fill vacancies and to

move students to fully utilize its residence facilities. All room assignments are

made by the Office of Residence Life. Residents are prohibited from taking a

roommate or permitting any part of the room to be shared by persons not duly

assigned by the Office of Residence Life.

Page 10

Students assigned to double or triple occupancy rooms should expect a roommate

unless otherwise notified by the Office of Residence Life. Students who, due to high

occupancy levels, are assigned to live in a triple room will be refunded a portion of

their room rental charge.

The College reserves the right to change the occupancy of a room with an

adjustment in room costs for all students involved. Any change in room rental rates

occurring because of a change in the status of a student’s room becomes effective

on the date that the change occurs.

The Residence Life Program at SUNY Delhi is committed to a policy of non-

discrimination in all its operations and facilities. Assignments to the residence hall

are not based upon race, religion, creed, color, or national origin.

VERFLOW

OUSING

ONSOLIDATION AND

UYOUTS

At times, because of high occupancy rates, students may be assigned to temporary

“overflow” housing. As space becomes available, these students will be re-assigned

to permanent assignments. Students housed in temporary assignments will receive

a partial refund credited to their student account after the second week of classes. A

second partial refund will be issued after the semester midterm, if the temporary

assignment has still not been resolved.

Sometimes, through graduation, withdraw or a room change, a student may find

themselves assigned to a room without a roommate. Students temporarily

without a roommate must confine their belongings to their section of the room in

readiness for a roommate to move into the open space. Failure to do so may

result in additional charges and/or judicial action.

Under such circumstances, the Office of Residence Life will usually assign another

student as a roommate. Often, but not always, the resident of the room will be

allowed a specified window of time, usually no more than one week, to arrange for a

friend to become the new roommate. The student’s RD assists in making these

arrangements.

When two or more students are without a roommate, the Office of Residence Life

may choose to consolidate these assignments to conserve resources or maximize

hall occupancy. This would mean that, at the discretion of Residence Life staff, one

of these students would be moved into the other student’s room.

When space permits, the Office of Residence Life may permit the student to buyout

the room as a single. Because the cost of a single room is greater than the cost

of other rooms on campus, we advise students to consult with anyone who may

assist them in financing their college expenses prior to choosing to buyout a

room as a single.

If a student is given a letter requesting they either (1) arrange for a new

roommate of their choice, (2) prepare to have their room assignment

Page 11

consolidated, or (3) buy out their room as a single, they will be given a specified

period of time in which to inform the RD of their choice and accomplish the

action. If the student fails to arrange for a new roommate or to comply with a

request to consolidate their assignment, the student will default to incurring

charges for buying out the room as a single.

OLDING OF

OOM

SSIGNMENTS

Room assignments will not be held longer than the first day of classes.

Students who do not check into their assigned residence hall room on time will

forfeit their deposit, their hall assignment, and roommate assignment. Students

who anticipate or experience a problem with their arrival should contact the

Office of Residence Life in writing at [email protected] to make special

arrangements to have this date extended. Failure to do so may result in the

assigning of the room to a student currently on the waiting list.

HECK

-I

Students will receive information regarding checking into the residence hall as

part of their assignment notification. Please follow these directions to avoid

delays and confusion on your scheduled check-in day.

No provisions can be made for students who wish to arrive early. Students

with transportation problems should plan to take commercial transportation to the

College and have their belongings shipped to their campus address or brought at

a time convenient to their families. Students who arrive before their scheduled

check-in day and time will be assessed a $25.00 per day charge applied to

their account and may be held liable through the campus judicial system.

The residence hall staff will be on hand to make moving into the residence hall a

smooth process. University Police Officers will be available to direct traffic and

help with parking. Faculty, staff, administration, and upper division students will

be present to assist new students with move-in. To help ensure possessions

don’t get lost in this process, students should clearly label all boxes, etc., with the

student’s name, hall and room number.

OOM

HANGE

EQUEST

OLICY

Please note, no room change requests will be accepted once the

assignments have been completed and released to students until after the

second week of classes. All changes must be approved by the Director of

Residence Life or his/her designee.

When a room change is granted, the following guidelines must be adhered to by

each student involved:

1. No student may initiate a room change during the first two weeks of the

semester.

2. After the second week of classes, approval may be given, based on space

availability, for a student to move. Decisions will be made on a case by case

Page 12

basis. Priority for room changes will be determined by the administrative

staff for the residence halls.

3. Any room or roommate change request must have the approval of the RD of

each residence hall concerned.

ITHDRAWAL

ISMISSAL

HECKOUT

A student who vacates his/her room before the expiration of an academic

year will be fully liable for the applicable academic year charge for campus

housing.

Residents who are granted an academic leave of absence or withdraw from the

College must check-out of the residence halls within 24 hours of the effective

date of their leave of absence or withdrawal.

Dismissal or any other separation from SUNY Delhi shall automatically revoke a

student’s occupancy of an on-campus room. A resident who is dismissed or

otherwise separates from school must vacate their assigned room within 24

hours of such dismissal or separation.

At the time of check-out, students must return their assigned room key. Lost or

unreturned keys will result in a lock change and key replacement charge billed to

the student’s account. The room must be left broom-swept and in proper physical

condition by the resident(s) and all personal property must be removed. Students

must follow all checkout procedures issued by the Office of Residence Life.

SUNY Delhi will not be held responsible for any items left behind after

checkout or placed into storage.

AMAGES TO

ESIDENT

OOMS

It is the responsibility of all students to keep their rooms clean and neat and to

maintain a basic standard of health and safety. Minimal standards of cleanliness

will be set and assessed by the Residence Life staff. Prior to move-in, a room

condition report is completed for each room. It is the student’s responsibility to

access the online Student Housing Management System and approve or

comment on their room condition report. Failure to do so within five days of

moving in will result in the room condition report becoming finalized without the

student’s input.

When a student moves out of a room, a member of the Residence Life staff will

inspect the room for damages and estimate the cost for repairs. Damages to the

room that are beyond normal wear and tear will be billed to the individual(s)

assigned to the room. If individual responsibility cannot be established, all

occupants of the room will be charged the total cost of the repair divided by the

number of residents in the room. Extraordinary cleaning required because of

abuse of facilities or trash left in the room will also be charged to the occupants.

Page 13

OMMON

REA

AMAGES

When a common area (such as a bathroom, hallway or lounge) is damaged or

vandalized, every resident that lives in that area is billed a share of the cost for

repair or replacement if the ensuing investigation does not result in the guilty

party either coming forward on his/her own or being identified by an eye witness.

Please be aware that trash left behind, spills, room trash in the bathroom or a

mess of any kind is considered vandalism. To avoid being billed, residents must

properly dispose of their trash in the trash room or the dumpster, clean up

messes that occur, and report any acts of vandalism or damage witnessed to an

RA or RD.

AMAGE

HARGE

PPEALS

Students with unpaid charges on their account, either for their room or for

common area damages, will not be able to receive grades or transcripts or

regarding the 2011-2012 academic year must do so in writing to the Assistant

Director of College Housing by July 1, 2012 (Office of Residence Life, 111

Catskill Hall, SUNY Delhi, Delhi, NY 13753, email: ResLife@delhi.edu).

ALL

PENINGS AND

LOSINGS

Halls open to NEW students for fall term on Friday, August 26, 2011.

Halls open to RETURNING students for fall term on Sunday, August 28, 2011.

Halls open to NEW students for spring term on Saturday, January 21, 2012.

(These are student coming to SUNY Delhi beginning in spring 2012; students

who were “new” in fall 2011 return on Sunday, January 22, 2012—see Inter-

session break below.)

All halls are scheduled to be closed during the following breaks and vacations for

the 2011-2012 academic year:

Fall Break: 8 pm Fri., Oct. 7 through noon, Tues., Oct. 11, 2011

Thanksgiving: 8 pm Tues., Nov. 22 through noon, Sun., Nov. 27, 2011

Inter-session: 10 am Sat., Dec. 17 through noon, Sun., Jan. 22, 2012

Mid-Winter Break: 8 pm Fri., Feb. 24 through noon, Sun., Mar. 4, 2012

Spring Break: 8 pm Fri., Apr. 6 through noon, Sun., Apr. 15, 2012

Halls close to non-graduates for the summer at 11 pm, Friday, May 18, 2012.

Halls close to graduating students for the summer at 6 pm, Saturday, May 19,

2012.

Students will not have access to their rooms, campus mailboxes, or residence

hall facilities during breaks. Students may leave their belongings in the room

over break periods, providing they are returning to school after the break; it is

advisable not to leave valuable items in the room over break, however, just as a

precaution against damage or theft.

Page 14

As stated under “General Conditions” in this Guide, the housing agreement

period does not include vacation periods or scheduled breaks. The residence

halls will not be open for student occupancy during the break periods. Only

those students (e.g., international students, athletes) who have approval

from the Director of Residence Life or his/her designee will be allowed to

stay in the residence hall over any break period. There may be an additional

daily charge for students who stay over the break period. Students need to

make arrangements to leave campus during break periods.

At the end of each semester residents must vacate their rooms no later than 24

hours after their last exam, with the exception of graduating seniors in spring

semester, who must vacate the halls following commencement services by 6:00

pm. The residence halls officially close for maintenance, cleaning, and renovation

immediately after graduation ceremonies.

ESIDENCE

ALL

UEST

OLICY

1. Residents may have a guest by registering them with a staff member (RA or

RD) of that residence hall at least 24 hours prior to the arrival of their guest.

All overnight guests must have an overnight pass. An overnight guest is

anyone, other than your roommate, that remains in your room overnight.

2. Students must obtain their roommate(s)’s permission to have an overnight

guest.

3. No one under the age of 18 is permitted in the residence halls at any time,

unless the person is a full-time student enrolled at SUNY Delhi. Exceptions

can be made with the approval of the Director of Residence Life or his/her

designee, or during special College functions and events.

4. Students are responsible for the behavior of their guests (whether staying

overnight or not) and may be held accountable through the campus judicial

system if their guest(s) violate College regulations.

5. Overnight guests are limited to a stay of no more than 4 nights per month.

No more than 2 guests per student are allowed during any one visit.

6. Guests who are not officially registered may be removed from the residence

hall and/or campus.

7. Overnight guests are not permitted during final exam periods.

8. Temporary parking passes may be obtained by guests from University

Police. The guest must present a valid overnight pass in order to receive a

parking pass.

IV. RESIDENCE HALL REGULATIONS

Note: All expectations and regulations found in the Student Code of Conduct

also pertain to students in the residence halls, though they are not reprinted

entirely herein.

Page 15

The following are prohibited in and around College operated residence halls:

1. Offensive or disorderly acts which interfere with the rights of any person are

prohibited on campus. Of special concern is excessive noise anywhere in or

around a residence hall.

2. Hazing in any form is prohibited and is considered to be an interference with

the personal liberty of others. This includes any act of harassment or

intimidation which may lead to personal injury or fighting, emotional

disturbances, physical discomfort, or humiliation. Harassment also includes

persistent ridicule or criticism, as well as playing abusive and humiliating tricks

or pranks. Hazing involving the forced consumption of liquor or drugs for the

purpose of initiation into, or affiliation with, any organization is specifically

prohibited and violates New York State Law as well as College regulations.

3. Smoking in any building on campus, including in College residence halls, is

prohibited. Smoking is also prohibited within 15 feet of a building entrance

and underneath overhangs.

4. Consumption and/or possession of alcoholic beverages and the possession

or use of alcohol paraphernalia in College residence halls is prohibited.

5. Consumption and/or possession of illegal drugs and drug paraphernalia is

prohibited on campus.

6. Possession of property illegally procured (e.g., State, Federal, Local or

miscellaneous signs or equipment) is prohibited on campus.

7. Gambling is prohibited on campus.

8. Solicitation and sales by residents or others is strictly forbidden in the

residence halls or dining areas unless approval is granted by the Office of

Residence Life and/or Vice President of Student Life. Solicitors are required

to acquire approval in advance and provide proof of approval upon request.

9. Knives or tools approved for academic purposes that are stored in residence

hall rooms must be kept secure in locked boxes, trunks, or appropriate

storage units.

10. Weapons of any kind, firearms, BB guns, air pistols, and paintball guns are

prohibited on campus.

11. Fireworks and explosive and dangerous chemicals are prohibited in the

residence halls.

12. Electrical devices which produce heat, such as space heaters, are

prohibited in residence hall rooms. The only exceptions are heating pads,

electric blankets and hair dryers. Students in possession of prohibited

electrical devices will have them confiscated.

13. Halogen lights, extension cords, candles, incense, overstuffed non-fire-

resistant furniture and any unsafe or defective equipment deemed a fire

hazard in accordance with the New York State Office of Fire Prevention and

Control are prohibited in student rooms.

Page 16

14. Large game machines, table tools, fuel-driven engines or motors are

prohibited in the residence halls.

15. Occupying roof tops or window ledges is prohibited.

16. Students are reminded that any item dropped or thrown from a window or

roof is a potential hazard. Such activity is strictly prohibited and violators will

be charged as appropriate.

17. Air conditioning equipment is prohibited in the residence halls.

18. Refrigerators, except those that are 4.0 cubic feet or less and limited to one

per room, are prohibited.

19. Any cooking appliance, including but not limited to: hotplate, George

Foreman grill, rice cooker, anything that boils water, and water coolers are

prohibited in the residence halls.

20. Weights, weight lifting equipment and skateboards are prohibited in the

residence halls.

21. Animals and pets are not allowed in any part of a residence hall at any time.

Only fish living within a 10-gallon or less tank are permitted.

22. Television aerials, masts and other radio transmitting or receiving equipment

are prohibited. Citizen band/ham radio equipment that interferes with

College communication equipment is likewise prohibited.

23. Ironing and washing should take place only in designated areas.

24. Tampering with elevators or any College-owned or -operated electrical

system or device (e.g., computer, phone, cable system, etc.) is prohibited.

25. Furniture must be left in the room to which it has been allocated. Furniture is

not to be disassembled, nor are mattresses to be removed from bed frames.

Damaging or moving College property from its designated location is

similarly prohibited. Any bed not supplied by the College, including lofts

and waterbeds, are prohibited. Students with medical needs should

contact the Director of Residence Life for an exemption to this policy.

26. Amplified music and equipment designed to amplify or broadcast music is

prohibited.

27. Tampering with or operating without cause the security screens of your

residence hall room is prohibited.

28. Playing sports and riding bikes, scooters or skateboards in the building or

hallways is prohibited at all times.

29. If you plan to bring a bicycle to campus, please note that bicycles may not

be stored in hallways, stairways, or in any trafficked areas.

30. Cordless telephones or other wireless devices operating at 2.4 Ghz are not

permitted as they interfere with the wireless internet service on campus.

Page 17

TUDY

UIET

OURS

SUNY Delhi is committed to the concept that residence halls compliment and foster

the academic and intellectual development of students. It is expected that campus

residence halls will be conducive to studying, especially in the evenings.

Study/Quiet hours are in effect after 10 p.m. until 10 a.m. Sunday night through

Friday morning, and 12 midnight to 12 noon Friday night through Sunday morning

throughout the academic year. During quiet hours, radios, TVs, CD players and

digital music equipment must be audible only to the occupants of the room in which

the equipment is being played. At all times, common courtesy must prevail.

Loud noise and disorderly behavior is not accepted at any time. All residents share

the responsibility for enforcement of study hours.

The right to a quiet atmosphere precedes and takes priority over all social

functions and gatherings.

There are areas where study/quiet hour rules apply 24 hours a day. This is

meant to produce an atmosphere that is highly conducive to academic

achievement. In these areas, radios, TVs, CD players and digital music equipment

must be audible only to the occupants of the room in which the equipment is being

played at all times. The areas with 24-hour quiet rules are the Living Learning

Environments in DuBois Hall. Stereos, CD players, radios, TVs, etc., will be

confiscated if the RD determines them to be a nuisance.

V. THE RESIDENCE HALLS

SUNY Delhi maintains six residence halls for approximately 1600 students who are

enrolled and attending classes on a full-time basis. There is a full-time professional

staff member living in each residence hall. Each residence hall has laundry

facilities, a TV room and lounges. Though each residence hall does not have its

own parking lot, there is adequate parking on campus. If you plan to bring a car to

campus, be aware that all vehicles must be registered with University Police. All

residence halls are networked for wireless connection to the internet. All residence

halls are “smoke free” environments.

Each hall offers a distinctly unique living environment. A brief description of the

services offered and description of each building is given in this section. A more

complete description can be found on the department website:

http://www.delhi.edu/ResLife.

ATSKILL

ALL

(

SUITE STYLE

)

Catskill Hall houses 150 students who have completed at lest 20 credit hours and

transfer students. Twenty-five suites house 6 students each: 11 suites with 3

double rooms and 14 suites with 2 double rooms and 2 single rooms. In addition

to a common living room, each suite has a bathroom with two showers (one

handicapped accessible), two sinks, and one toilet. There is a differential cost for

students who reside in Catskill Hall. All residents, including those in Catskill Hall,

are required to purchase a meal plan. Catskill Hall has a game room/TV room

and a large lounge (“The Great Room”) on the first floor. Residents are issued a

Page 18

key for their individual room, and use their student ID card to access the exterior

doors of the residence hall as well as their individual suite doors. There is also a

kitchen (with a stovetop, oven, microwave and full-sized refrigerator) on the first

floor for the use of Catskill residents.

OIS AND

ERRY

ALLS

(

CORRIDOR STYLE

)

DuBois and Gerry Halls each house approximately 200 students. Each building is

three stories high and has both men’s and women’s floors. Student rooms are

located along both sides of long corridors with common bathroom facilities for

approximately 35 students. Each hall has a main lounge and a TV/Recreation area.

The female side of DuBois Hall has 24-hour quiet hours in the Living Learning

Environment for female students enrolled Veterinary Science of Technology

Experience Program (V-STEP) and in the special housing set aside for female

students in the Nursing Program. In addition to the RA on each floor, the Living

Learning Environment is staffed by Peer Mentors, who tutor, give tips on studying,

help set up instructional programs as well as social activities, and staff the resource

room. Space is limited, so it is important to apply early if you want to be assigned to

one of these sections.

URPHY AND

O’C

ONNOR

ALLS

(

CORRIDOR STYLE

)

Murphy and O’Connor Halls are four-story co-ed buildings, each housing

approximately 215 students. Both buildings have a large main lounge and

smaller lounges used for a variety of social and academic programs. Most first

year students requesting Murphy or O’Connor Hall will be housed in a triple

occupancy room (3 students to a room).

Triple Occupancy Room Information (Murphy and O’Connor Halls)

Triple occupancy in Murphy and O’Connor Halls are only assigned to rooms that

have an added alcove allowing for the placement of additional room furniture. Each

triple room includes bunk beds and a specially designed “loft unit” for the third bed

which will allow a dresser and desk to be placed underneath the lofted bed.

USSELL

ALL

(

QUAD STYLE

)

Russell Hall is the largest residence hall on campus, housing approximately 480

students. Student rooms are located in alcoves, or “quads,” off corridors. Rooms in

the quad surround common bathroom facilities for 12-16 students. The entire

building is segmented into 17 quads, designated by the letters A-L (excluding I).

Russell Hall has a TV lounge and a recreation lounge.

VI. STUDENT ROOM FURNISHINGS

The College provides the following for each student:

• an “extra-long twin“ bed and mattress (81”x31”)

• a desk and chair

• a dresser

• a closet for hanging clothes

In addition, each room contains window blinds, a floor lamp and a wastebasket.

Page 19

Furniture is not to be removed from the room to which it is assigned. Any

bed not supplied by the College, including lofts and waterbeds, are

prohibited. Students with medical needs should contact the Director of

Residence Life for an exemption to this policy. Students should plan their

accessories accordingly.

Students provide their own linens, mattress cover, blankets and bedspread. The

size of campus mattresses is 81”x31,” which is longer than a usual twin bed

mattress. Thus, it is suggested that you use either flat sheets or fitted bottom

sheets in the “extra-long twin” size.

Personal refrigerators, microwave ovens, and micro-fridges meeting the

guidelines set forth by the College may be brought to campus or rented from a

local supplier (Refrigerator Leasing Company, 607-431-9525,

www.refrigeratorleasing.com). They may be kept in student rooms in accordance

with the following guidelines:

• only one microwave per room, 1.1 cubic feet or less, 1100 watts or less

• only one refrigerator per room, 4.0 cubic feet or less, 1.2 amp electrical

draw or less

• only one micro-fridge allowed per room

• a room may not have both a microwave and a micro-fridge.

• a room may not have both a refrigerator and a micro-fridge.

• a room may have a microwave and a refrigerator only if they are both

plugged into an amperage overload protector, which in turn is plugged

directly into the wall outlet. This device allows only the microwave or

the refrigerator to operate at one time. One such device is the Avanti

AC-3 Inn Control available online at www.compactappliance.com (type

“AC3INN” into the search function) or you could type the words

“amperage overload protector” into a search engine (like google, for

example) and possibly find other options.

You are encouraged to contact your roommate(s) before moving into the

residence hall to determine who, if anyone, will bring or acquire any of this

equipment.

Students causing electrical problems, such as blown circuit breakers or damage

to the electrical outlet, will have the items confiscated and will be sanctioned

through the campus judicial system, and may be charged for repairs of the

damage. Students not following all the guidelines for the use of microwaves and

refrigerators in the residence hall will have the items confiscated and will be

sanctioned through the campus judicial system.

VII. RESIDENCE HALL SERVICES

ESIDENCE

ALL

AINTENANCE

The College custodial staff cleans the residence hall lounges, corridors,

stairwells, and lobbies on a daily basis Monday through Friday. Custodial staff

Page 20

clean all student bathroom facilities, with the exception of Catskill Hall. Students

may empty their room’s wastebasket in trash receptacles provided in each hall in

designated trash rooms. Damaged or broken items should be logged as a

maintenance request through the online Student Housing Management System.

If a repair is not made within three business days the student should bring the

situation to the attention of the RD of the building. Urgent repairs should be

brought to the Residence Life Staff Immediately.

ESIDENCE

ALL

ECURITY

The College maintains a staff of University Police Officers who are on duty 24

hours a day. Officers are equipped to deal with security problems or obtain help

during emergency situations. Officers make security checks of each hall several

times during the night. The University Police office is located in North Hall, with a

satellite office in Russell Hall on weekends. Their telephone number is 607-746-

4700. You can reach them from a campus phone by dialing simply 4700.

Additionally, each residence hall provides a Night Host during the hours of 11

p.m. to 3 a.m. on Thursday nights and 11 p.m. to 4 a.m. on Friday and Saturday

nights. Night Hosts are stationed at the main entrances of each hall and are

responsible for signing in all students who do not reside in that building, as well

as ensuring that all non-student guests are registered. Students who do not

comply with the requests of the Night Host may be held accountable through the

campus judicial system.

OOM

EYS

Each student will be assigned a key to their room upon check-in. You are

responsible for locking your door and carrying your key at all times. If your key is

missing, you should inform your RD immediately. Students that lose their key or

do not return their key at the end of the spring semester (or when they check-out

of their residence hall room) will be charged for the lock change and key

replacement. Your room key may not be duplicated or given to anyone else

and must be returned at the end of the year or upon withdrawal from the College.

ARD

CCESS

Each student’s ID card also serves as an access card to the entrance doors of

their residence hall. Access is given only to the residence hall that you currently

reside in. (In Catskill Hall, the ID card also serves as access to your assigned

suite.) College policy requires that you carry your room key and student ID card

with you at all times.

Lobby phones can be used when visiting students living in other buildings.

Entrance doors may not be propped for any reason. It is the responsibility of

all residents to make sure residence hall entrance doors are properly closed.

Food delivery persons are not authorized to enter the residence halls. If you

place an order for food to be delivered to you at your residence hall, you must be

prepared to meet the delivery person at the entrance to the residence hall.

Page 21

TUDENT

AIL

All students have their own mailbox where personal mail, as well as intercampus

communications, will be delivered. Mailbox numbers and combinations are

issued in the Student Mail Room during the New Student Orientation Program on

move-in day. Hours of operation for the Student Mail Room are posted outside

the Mailroom.

To ensure prompt service and avoid errors, your mail should be addressed as follows:

Your Name

Box #

2 Main Street -- Stop 1

Delhi, NY 13753-1144

All UPS parcels, Federal Express mail, insured/certified mail or large packages are

delivered to the Student Mail Room. A notice is placed in your mailbox to notify you if

you have received mail that requires a signature or items that are too big for the

mailbox. These items may be picked up at the Student Mail Room window during

operating hours. Please remember to bring your ID with you.

ACKAGE

RUNK

ELIVERY

The College does not have storage or receiving facilities for student belongings. If

you need to send any personal belongings to campus, you should have them arrive

after you have settled in (no earlier than the first day of classes). Most students use

either the US Postal Service or United Parcel Service (UPS). For the services of

other shipping agencies, you will need to check with them directly regarding their

delivery policies. Packages/trunks must be properly marked with your campus

address as indicated above.

ELEPHONES

Each residence hall room is provided with one telephone jack along with campus and

local telephone service, including voicemail, which will be immediately available upon

your arrival, free of charge. You must provide your own touch-tone telephone and

plug it in. Students may bring a cordless phone if they desire as long as it does not

operate at the 2.4 GHz level so as not to interfere with the wireless computer

network. As there is only one phone jack per room, you are encouraged to contact

your roommate(s) prior to moving in to determine who will bring this equipment.

Even if you plan to use a cell phone, you should connect a telephone to your room’s

phone service so you can check your voicemail. Students are responsible for

checking their voicemail, as this, along with student email, is a method many College

faculty and staff will use to inform you of important information. Students should

coordinate with their roommate(s) regarding programming the greeting and password

for their voicemail. Your RA can assist you in learning to use the voicemail system.

A calling card (available at certain retail locations) is required in order to make long-

distance calls from the room phone.

Pay phones are also located in the lobby area of each residence hall, except Catskill

Hall.

Page 22

RONCO

IRELESS

NTERNET

ERVICE

Each residence hall on campus has wireless networking that allows students to

access the Internet 24 hours a day, 7 days a week. Laptop computers must have a

built in wireless adapter or an available PCMCIA slot and desktop computers must

have a wireless card installed or an available USB connector. For additional

information, consult the Bronco Wireless website,

http://www.delhi.edu/cis/wireless,

or contact the campus Technology Help Desk at 607-746-4835, or email them at

helpdesk@delhi.edu.

AUNDRY

Laundry facilities are located in each residence hall for the use of that hall’s

residents. Hours of service are posted outside the laundry rooms in each building.

The laundry rooms are equipped with LaundryView, an internet application that

allows residents to monitor the status of washers and dryers remotely wherever they

have access to a browser or e-mail messages

. Students can check on availability of

machines as well as set up the system to alert them when machines become

available or their washing or drying cycle is about to finish.

ABLE

ELEVISION

Access to enhanced cable service is provided free of charge in each residence hall

room and will be immediately available to you upon arrival. You must supply your

own television and RCA and coax cables. As there is only one hookup per room, you

are encouraged to contact your roommate(s) prior to moving in to determine who, if

anyone, will bring this equipment. Each residence hall also provides a television in

the main lounge for programming and community viewing of special televised events.

A cable converter box that allows viewing HBO and other premium channels is

available for check-out from the RA Office in each hall.

NACK

EVERAGE

ENDING

ERVICE

Vending machines are conveniently located within each building’s common

lounge or lobby area. Malfunctioning machines should be reported immediately

to the CADI office in Farrell Hall, or to a member of the residence hall staff.

Refunds are available through CADI at the CADI office in Farrell Hall.

TORAGE

Students are urged to bring only those items appropriate to each season (i.e., do

not bring skis in August). The College does not store student belongings

during the summer recess. Items unclaimed at the end of the academic

year will be disposed of immediately at the discretion of the College.

VIII. SECURITY AND SAFETY INFORMATION

ECURITY

IPS FOR

ERSONAL

ROPERTY

Although incidents which cause damage to personal property are rare in the

residence halls, students are strongly advised to have all their personal property

protected against theft, damage, and other loss by appropriate individual or

Page 23

family coverage. The College is not responsible for theft or damage of

personal belongings. It is up to each student to make arrangements for insuring

these goods. Generally, a family homeowner’s or renter’s policy may provide

coverage for student belongings. If additional coverage is necessary to insure

your property in your residence hall room, you may contact National Student

Services, Inc., at 1-800-654-6814, or on the web at www.nssinc.com. They

supply low-cost insurance to students for their personal property in the residence

halls. It is wise to keep a record of the serial numbers of personal property.

Students should plan to take valuables home during holidays and vacations.

The following are some tips to help avoid theft:

1. Record the numbers of all credit cards and checking accounts. Also, keep a

list of the addresses of these companies and banks so that they may be

notified if credit cards are lost or stolen.

2. Keep money and valuables in a secure place. Students should not keep

excess amounts of cash in their rooms.

3. Keep room doors locked whenever the room is unoccupied or when

occupants are sleeping.

4. If keys are lost or stolen, notify your RD immediately so that a lock change

can be done. Though there is a charge for a lock change, residents’

personal safety is more important.

5. First floor residents should make sure their windows are locked and secure

when they are not in the room. All first floor student rooms have a security

screen installed. This screen should not be opened and should be latched

shut at all times. Any problems should be immediately reported to the RD of

the building.

6. Any resident who is a victim of a crime should notify their RA, RD and

University Police immediately.

RIME

TATISTICS

A copy of the State University of New York at Delhi campus crime statistics as

reported annually to the U.S. Department of Education will be provided upon

request by University Police, the Vice President for Student Life Office, or the

campus Personal Safety Committee. Please direct all such requests to University

Police at (607) 746-4700. Information can also be obtained from the SUNY Delhi

University Police website: http://www.delhi.edu/campus_life/university_police/ or

at the U.S. Department of Education website at:

http://ope.ed.gov/security/GetOneInstitutionData.aspx.

IRE

AFETY

TANDARDS

1. In accordance with the Uniform Fire Code for the State of New York, the

Office of Fire Prevention Control (OFPC) will conduct an annual fire safety

inspection of the residence halls. During these inspections, students’

rooms may be opened and visually inspected for hazardous conditions.

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Students found in violation of campus fire safety policies will be held

accountable through the campus judicial process. In addition, OFPC can

levy fines for violations of the State fire code.

2. Know the location of all fire exits, fire alarm pull stations and fire

extinguishers on your floor.

3. Every student must evacuate the building by the nearest marked exit during

fire drills and alarm activations.

4. Wastepaper baskets and trash cans should not be used as ashtrays. Please

use proper receptacles when disposing of lit smoking materials. Remember:

there is no smoking in the residence halls.

5. Do not take chances with fire. Even a small fire can get out of control. If a

fire should occur, activate the fire alarm by pulling the nearest manual fire

alarm pull station.

6. Cooking in student rooms is prohibited. Cooking appliances are also

prohibited, including but not limited to: hotplate, George Foreman grill, rice

cooker, anything that boils water.

7. Candles, incense, flame-emitting and/or open element appliances, halogen

lamps, extension cords and any unsafe or defective equipment deemed a

fire hazard in accordance with the New York State Office of Fire Prevention

and Control are prohibited.

8. Giving false alarm of fire, tampering with fire protection equipment or any fire

alarm device (e.g., pull station, smoke detector, heat sensor, etc.) is prohibited.

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UICK

EFERENCE TO

TUDENT

ESPONSIBILITIES

EQUIREMENTS

You are responsible for familiarizing yourself with all the specifics for living in the

residence halls, as contained in this Housing Policy Guide and as described in

the Student Code of Conduct (found in your SUNY Delhi Datebook and online at

http://www.delhi.edu/campus_life/judicial_affairs/). Following is an incomplete

summary of some of the major items.

1. The residence hall contract is binding for one academic year (fall and spring

semesters). Any request to be released from the contract must be made in

writing and addressed to the Director of Residence Life. There is no

guarantee you will receive a release.

A student who voluntarily withdraws from school prior to the end of an

academic term may or may not receive a refund of housing fees, depending

upon the date of withdrawal (see schedule on page 4).

A resident who loses student status prior to the end of an academic term

through academic or disciplinary dismissal will not be permitted to remain in

the residence halls but will still be liable for all charges for that term.

A student removed from the residence halls for disciplinary reasons prior to

the end of an academic term will still be liable for all room charges for that

term.

2. All students living in the residence halls are responsible for keeping current

on file with the Office of Residence Life their permanent home address (via

the BroncoWeb) and their emergency contact information (via the online

Student Housing Management System).

3. You are responsible for locking your door and carrying your key and student

ID card at all times. The key may not be duplicated.

4. If your key is missing, you should inform your RD immediately. Students that

loose or do not return their assigned key when they check-out of the

residence hall room will be charged for the lock-change and key

replacement. Your student ID card will permit you entrance to your

residence hall (and your suite in Catskill Hall). Entrance doors may not be

propped open for any reason. It is the responsibility of all residents to make

sure residence hall entrance doors are properly closed.

5. The campus provides a voicemail system as part of the telephone service to

each residence hall room. Students are responsible for checking their

voicemail, as this, along with student email, is a method many College

faculty and staff will use to inform you of important information. Students

should coordinate with their roommate(s) regarding programming the

greeting and password for their voicemail.

6. Residence Life staff alone assign students to specific rooms within the

residence halls. Residents are prohibited from taking a roommate or

permitting any part of the room to be shared by persons not duly assigned

by the Office of Residence Life. Residents do not have a right to refuse a

duly assigned roommate. During the period between the initial room

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assignment prior to the term through at least the second week of classes, no

room change requests will be accepted. Once this freeze is lifted, requests

may be made to your RD.

7. All halls are closed during breaks and vacations; only those students (e.g.,

international students, athletes, etc.) who have approval from the Director of

Residence Life will be allowed to stay in the residence hall over a break

period. All students may leave their belongings in their rooms over breaks,

provided they are returning to school at the end of the break period.

8. The College cannot store student belongings during the summer recess.

Any unclaimed confiscated items or items left in rooms or otherwise

unclaimed at the end of the academic year will be immediately disposed of

at the discretion of the College.

9. Each resident is responsible for the condition of their building and room and

the furnishings in it. College property is not to be removed from the room to

which it is assigned. Missing furniture or damages beyond normal wear and

tear will be billed to the individual(s) assigned to the room. If individual

responsibility cannot be determined, each occupant of the room will be

charged the total cost of repair or replacement divided by the number of

residents of the room.

10. Offensive or disorderly acts, hazing or harassment in any form, gambling,

tampering with any College-owned or -operated electrical device (elevators,

computers, telephones, cable systems, etc.) and tampering with the outside

security screens of residence hall rooms are all strictly prohibited on

campus.

11. Occupying rooftops or window ledges, dropping any item from a window or

roof, playing sports or riding bikes, scooters or skateboards in buildings at

any time is strictly prohibited on campus.

12. Unauthorized solicitation or sales are prohibited in the residence halls and

dining areas. Approval may be granted by the Office of Residence Life

and/or Vice President of Student Life. Solicitors are required to acquire

approval in advance and provide proof of approval upon request.

13. There is no smoking in any building on campus, including the residence

halls. Smoking is also prohibited within 15 feet of an entrance and

underneath overhangs. In addition, the following items are prohibited from

campus and will be confiscated (judicial action may also follow):

• alcohol, drugs, alcohol or drug paraphernalia (including “decorative”

items)

• any cooking appliance, including but not limited to: hotplate, George

Foreman grill, rice cooker, anything that boils water

• water coolers

• weapons of any kind, firearms, BB guns, airpistols, paintball guns

• fireworks, explosive and dangerous chemicals

• air conditioning equipment, large game machines, table tools, fuel-

driven engines or motors, television aerials, masts or other radio

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transmitting or receiving equipment, citizen band/ham radio equipment

that interferes with College communication equipment,

• property illegally procured (e.g., State, Federal, Local or miscellaneous

signs or equipment)

• halogen lamps, extension cords, candles, incense, any unsafe or

defective equipment deemed a fire hazard in accordance with the New

York State Office of Fire Prevention and Control

• overstuffed, non-fire-resistant furniture

• electrical devices which produce heat, such as space heaters

• weights and weight lifting equipment, skateboards

• knives (limited exception for culinary students; knives and tools must

be kept in a locked storage unit.)

• amplified music, bass systems, floor-standing speakers, DJ equipment

• any pet other than fish kept in a 10-gallon tank or smaller

• any refrigerator over 4.0 cubic feet or with more than a 1.2 amp

electrical draw or otherwise in violate of policy

• 2.4 gigahertz cordless phones and other wireless devices (interferes

with the wireless network)

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Office of Residence Life

SUNY Delhi College of Technology

111 Catskill Hall

2 Main Street, Delhi, NY 13753

Tel: 607-746-4630 Fax: 607-746-4086

Email: Res[email protected]

Website: www.delhi.edu/ResLife