Saving, Renaming and Making a Copy
● Saving
○ When you create a new file, the file is automatically saved in Google Drive, as soon as you
type your first character. There is no need to save your files.
○ Every change you make is saved automatically. If you need to double check, look next to the
menus (File, Edit, etc.). You’ll see
Saving
, followed by
All Changes Saved in Drive
● Renaming
○ A file created in Google Docs is given the name Untitled Document. You should rename your
file for easier access later.
○ Click directly on
Untitled document
, found in
the top left corner. Type a more suitable name. You may use capital letters, small letters, and
punctuation.
○ This feature can also be found in File → Rename
● Make a Copy
○ If you are editing a previously created document, and you wish to save the original, the first
thing you should do is go to File → Make a Copy. This allows you a create a second file with a
different name, or
○ Leave the file name the same, but save it to a different folder.
○ This feature is similar to
Save As
in MIcrosoft Office.
The File Menu - Managing Your Docs
● Share - Allow other Google Drive users to view or make changes to your file
(see Page 3).
● New - Create a New file (choose between Document, Spreadsheet or
Presentation)
● Open - Opens a file created previously
● Rename - Change the name of the existing file. You can also click on the file
name found on the top, left of the page.
● Make a Copy - Creates an additional copy of the file. Remember, if you’re
updating a file, but need to keep the original, you should do this step before
you start editing.
● Move to - Moves the document to a different folder in your hierarchy.
● Move to Trash - moves to the Trash folder. You’ll need to empty the Trash to
really delete it.
● See Revision History - Google Docs creates Save points for all files. You can
revisit your changes, and roll back your document. This is particularly useful
in collaborative environments.
● Email Collaborators - If the file is shared, use this link to contact anyone who has permission to view
the file
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