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Harmony DC Public Charter School
Where Excellence is our Standard
Student – Family Handbook
Updated 08/08/2023
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Dear Parents and Guardians,
Welcome to the 2023-2024 school year at Harmony DC Public Charter School! This new school year means
a new beginning, and new future.
We believe that education is a shared responsibility and that the successful operation of a school depends
on the cooperation of everyone involved: students, parents, and staff. Harmony DC Public Charter School
is a reflection of us all. All of our policies and procedures are intended to provide a safe and orderly
environment that will be conducive to learning. Our faculty and staff look forward to sharing their expertise
in academics, special programs, and extracurricular activities. We encourage parents and students to
become active participants in our school system by getting to know its programs and activities, and by
becoming involved through classes, clubs, and activities.
This Handbook is an overview of our school’s goals, services, and rules. It is an essential reference book
describing what we expect of our students and parents, what they can expect of us, and how we will achieve
our educational mission. We have attempted to make the language in this Handbook as straightforward as
possible.
The mission of Harmony DC Public Charter School is to create a partnership among the members of this
triad. Each of us is responsible for doing his or her part to make our school a place where we can all work
and strive together in harmony. Three important steps to be taken toward this triad are:
1. Read this handbook carefully and ask any questions.
2. Discuss this handbook with your child/children and ask your child’s teacher how you can support
his or her learning at home.
3. Finally, you must complete and return the last page of the Handbook – “Acknowledgement and
Approval of Student/Parent Handbook” – to the school office.
The administrative team is excited about this coming school year, and the staff at Harmony DC Public
Charter School is caring, competent, dedicated and willing to assist you. We are working very hard to
provide the best possible learning climate for our students.
We look forward to a meaningful collaboration with you during the year.
Sincerely,
Dr. Yalcin Akyildiz, Board Chair
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TABLE OF CONTENTS
ABOUT HARMONY DC PUBLIC CHARTER SCHOOL ............................................................................... 6
BOARD OF DIRECTORS ............................................................................................................................................... 7
HARMONY DC PUBLIC CHARTER SCHOOL’S MISSION & VISION ............................................................................... 7
STUDENT RIGHTS .......................................................................................................................................... 7
PRAYER AND MEDITATION ........................................................................................................................................ 8
EQUAL EDUCATION OPPORTUNITY ............................................................................................................................ 8
NON-DISCRIMINATION NOTICE ................................................................................................................................. 8
ENROLLMENT ................................................................................................................................................. 8
ADMISSIONS POLICY & PROCEDURES ........................................................................................................................ 8
REENROLLMENT PROCEDURES .................................................................................................................................. 9
RESIDENCY VERIFICATION ........................................................................................................................................ 9
VOLUNTARY WITHDRAWAL ...................................................................................................................................... 9
FOOD ALLERGY INFORMATION ................................................................................................................................ 10
FIRE AND DISASTER DRILLS .................................................................................................................................... 10
DRESS CODE ................................................................................................................................................... 10
NOTICE TO FAMILIES & STUDENTS REGARDING DRESS CODE VIOLATIONS ............................................................ 11
UNIFORM TOP .......................................................................................................................................................... 11
UNIFORM BOTTOM .................................................................................................................................................. 11
FOOTWEAR .............................................................................................................................................................. 11
OUTERWEAR ............................................................................................................................................................ 12
PERSONAL APPEARANCE ......................................................................................................................................... 12
DRESS CODE ON DRESS DOWN DAYS ...................................................................................................................... 12
DISMISSAL POLICY ....................................................................................................................................... 12
DISMISSAL/PICK UP INFORMATION FORM ................................................................................................................ 12
EARLY DISMISSAL FROM SCHOOL ........................................................................................................................... 13
EMERGENCY CLOSINGS ........................................................................................................................................... 13
LOITERING ............................................................................................................................................................... 13
STUDENT FEES & MATERIALS ................................................................................................................... 13
STUDENT FEES ........................................................................................................................................................ 13
CURRICULUM MATERIALS ....................................................................................................................................... 14
COMPUTER RESOURCES ........................................................................................................................................... 14
LOST AND FOUND ......................................................................................................................................... 14
PARENTAL/GUARDIAN INVOLVEMENT ................................................................................................... 14
SURVEYS AND ACTIVITIES ....................................................................................................................................... 15
“OPTING OUT” OF SURVEYS AND ACTIVITIES ......................................................................................................... 15
COMMUNICATION .................................................................................................................................................... 15
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HEALTHY EATING ........................................................................................................................................ 16
STATE-MANDATED NUTRITION GUIDELINES ........................................................................................................... 16
ACCEPTABLE FOODS/DRINKS .................................................................................................................................. 16
UNACCEPTABLE FOODS/DRINKS ............................................................................................................................. 16
LUNCH PERIODS ...................................................................................................................................................... 16
PUBLIC AREAS ............................................................................................................................................... 17
CLOSED CAMPUS ..................................................................................................................................................... 17
ACADEMIC PROGRAM ................................................................................................................................. 18
ACADEMIC DISHONESTY ......................................................................................................................................... 18
HOMEWORK ............................................................................................................................................................ 18
TUTORING ............................................................................................................................................................... 18
TECHNOLOGY MISSION STATEMENT ....................................................................................................................... 18
STUDENT SAFETY .................................................................................................................................................... 19
PURPOSE .................................................................................................................................................................. 19
USER RESPONSIBILITIES .......................................................................................................................................... 19
POLICY – TERMS AND CONDITIONS ......................................................................................................................... 19
CONSEQUENCES ...................................................................................................................................................... 20
HARMONY DC PUBLIC CHARTER SCHOOLS' ELECTRONIC COMMUNICATION DEVICE COMMITMENT FORM
(REGULATION OF ELECTRONIC COMMUNICATION DEVICES) ................................................................................... 21
ASSESSMENTS ................................................................................................................................................ 21
STATE ASSESSMENTS .............................................................................................................................................. 21
ALTERNATIVE ASSESSMENT .................................................................................................................................... 21
HONOR ROLL ................................................................................................................................................. 21
STANDARDS FOR PROMOTION .................................................................................................................. 22
PROMOTION OF STUDENTS IN GRADES K-2 ............................................................................................................. 22
PROMOTION OF STUDENTS IN GRADES 3-5 .............................................................................................................. 22
RETENTION PROCESS .................................................................................................................................. 23
GRADE PLACEMENT COMMITTEE FOR KINDERGARTEN-5
TH
GRADE ......................................................................... 23
INDIVIDUALIZED EDUCATION PLANS & SPECIAL EDUCATION ................................................................................. 23
OPTIONS AND REQUIREMENTS FOR PROVIDING ASSISTANCE TO STUDENTS WHO HAVE LEARNING DIFFICULTIES OR
WHO NEED OR MAY NEED SPECIAL EDUCATION SERVICES .................................................................................... 23
SECTION 504 SERVICES ........................................................................................................................................... 24
BILINGUAL/ESL SERVICES ......................................................................................................................... 24
SERVICES FOR TITLE I PARTICIPANTS ................................................................................................... 25
MAKE-UP WORK POLICY ............................................................................................................................ 25
ATTENDANCE POLICY ................................................................................................................................. 25
ABSENCE IN GENERAL ............................................................................................................................................. 26
STUDENT SUPPORT TEAM ........................................................................................................................................ 26
TYPES OF ABSENCES ............................................................................................................................................... 27
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HEALTH, SAFETY, & SECURITY ................................................................................................................. 29
TOBACCO-FREE SCHOOL NOTICE ............................................................................................................................ 29
ALCOHOL-FREE SCHOOL NOTICE ............................................................................................................................ 29
DRUG-FREE SCHOOL NOTICE .................................................................................................................................. 29
EMERGENCY MEDICAL TREATMENT ....................................................................................................................... 29
ILLNESS DURING SCHOOL HOURS ............................................................................................................................ 30
ADMINISTRATION OF MEDICATION .......................................................................................................................... 30
ASTHMA & ANAPHYLAXIS MEDICATION ................................................................................................................. 30
COUNSELING ........................................................................................................................................................... 31
BACTERIAL MENINGITIS .......................................................................................................................................... 31
COMMUNICABLE DISEASES ..................................................................................................................................... 32
SCREENINGS & TESTING ............................................................................................................................. 33
FITNESS TESTING ..................................................................................................................................................... 33
DYSLEXIA & RELATED DISORDERS ......................................................................................................................... 33
VISION & HEARING SCREENINGS ............................................................................................................................ 33
EXEMPTION ............................................................................................................................................................. 33
IMMUNIZATIONS .......................................................................................................................................... 33
PROVISIONAL ENROLLMENT AWAITING IMMUNIZATION RECORDS ......................................................................... 33
EXCLUSION FROM IMMUNIZATION REQUIREMENTS ................................................................................................. 34
IMMUNIZATION RECORDS REPORTING ..................................................................................................................... 34
CHILD ABUSE REPORTING & PROGRAMS ............................................................................................... 34
LAW ENFORCEMENT AGENCIES ............................................................................................................................... 35
PLAN FOR ADDRESSING SEXUAL ABUSE AND OTHER MALTREATMENT OF STUDENTS ............................................ 35
MANDATED REPORTING .......................................................................................................................................... 35
WHAT IS SEXUAL ABUSE OF A CHILD? .................................................................................................................... 36
STUDENT CODE OF CONDUCT ................................................................................................................... 38
DISRUPTIVE ACTIVITY ............................................................................................................................................. 39
JURISDICTION .......................................................................................................................................................... 40
DISCIPLINE POLICY ..................................................................................................................................... 40
POSITIVE BEHAVIOR INTERVENTIONS & SUPPORTS (PBIS) SYSTEM ....................................................................... 41
DISCIPLINE OFFENSES & CONSEQUENCES ............................................................................................................... 42
BEHAVIOR MANAGEMENT TECHNIQUES .................................................................................................................. 52
BULLYING POLICY – FREEDOM FROM BULLYING & CYBER-BULLYING ........................................ 55
STUDENT CELL PHONES & OTHER ELECTRONIC DEVICES ............................................................... 58
BANNED ITEMS & SEARCHES ..................................................................................................................... 58
VISITORS & VOLUNTEERS .......................................................................................................................... 59
DEMONSTRATIONS & MEETINGS ON SCHOOL PREMISES (NON-SCHOOL SPONSORED) ............. 60
SCHOOL ACTIVITIES .................................................................................................................................... 62
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FIELD TRIPS ............................................................................................................................................................. 62
AFTER-SCHOOL ACTIVITIES .................................................................................................................................... 62
SCIENCE FAIR .......................................................................................................................................................... 62
ARTS & ACTIVITY GROUPS ..................................................................................................................................... 62
SCHOOL FACILITIES .................................................................................................................................... 63
TRANSPORTATION ....................................................................................................................................... 63
COMPLAINTS & GRIEVANCES ................................................................................................................... 64
FREEDOM FROM DISCRIMINATION, HARASSMENT, AND RETALIATION ....................................... 65
ANNUAL NOTICE OF PARENT AND STUDENT RIGHTS (ANNUAL FERPA CONFIDENTIALITY
NOTICE) ........................................................................................................................................................... 67
ASBESTOS MANAGEMENT INFORMATION ............................................................................................. 70
OPEN MEETINGS POLICY ............................................................................................................................ 70
USE OF STUDENT PHOTOS OPT OUT FORM ............................................................................................ 71
HARMONY DC PUBLIC CHARTER SCHOOLS' STUDENT/PARENT HANDBOOK
ACKNOWLEDGMENT AND APPROVAL OF STUDENT/PARENT HANDBOOK .................................... 73
About Harmony DC Public Charter School
We are known for our project-based, hands-on approach to learning. Our approach is born out of the
belief that kids learn best by exploring, discovering, and collaborating in carefully matched small groups.
This is equally true in science and math as it is in English literature or art.
This constructivist approach is a lot like tinkering. It encourages students to draw connections between
disciplines and build on their previous experience. It gives them the time and space to test their ideas and
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to figure out how things in the world work. It shows them that you have to fail a lot in order to learn and
that failure is at the heart of innovation and invention. This is the way 21st century skills are built.
We believe that our small classrooms and collaborative learning style create an inviting, safe, and
purposeful environment where students thrive. Walk into any classroom and you will see children
peacefully solving their conflicts with the loving support of our dedicated teachers. Our behavioral
expectations are clear and our students happily rise to meet them. Harmony’s friendly and respectful
atmosphere is contagious and carries on well after school is over.
Board of Directors
Harmony DC Public Charter Schools Board of Directors
Name
Position
Dr. Yalcin Akyildiz
President
Charles Lincoln
Treasurer
Julia Irving
Vice President
Brian Sylvester
Board Member
Guvanch Yazgeldi
Board Member
Tyree Bachelor
Secretary
Ethnyealita Fisher
Board Member
Board members can be reached by email at [email protected]. Please note that the only the Board
President will respond, on behalf of the whole Board, to email sent to the Board.
Harmony DC Public Charter School’s Mission & Vision
The mission of Harmony School of Excellence-DC is to prepare students for higher learning in a safe,
caring, and collaborative atmosphere through a quality learner-centered educational program with a
strong emphasis on science, technology, engineering, and mathematics.
Harmony’s vision is to enable students to succeed in school and in the workplace, and to provide an option
for students to enter math, science, and engineering careers. This will lead to students becoming productive
and responsible citizens and even Nobel laureates.
Student Rights
The school pledges to allow all students to:
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Feel safe in the school environment.
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Take full advantage of learning opportunities.
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Work in an environment free from disruptions and chaos.
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Express opinions, ideas, thoughts and concerns.
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Have a healthy environment that is smoke, alcohol and drug free.
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Use school resources and facilities for self-improvement.
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Expect courtesy, fairness and respect from all members of the community.
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Be informed of all expectations and responsibilities.
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Take part in a variety of school activities.
Prayer and Meditation
Students have a right to individually, silently, and voluntarily pray or meditate in school in a manner that does not
disrupt instructional or other school activities. The school will not require, encourage, or coerce a student to engage
in or refrain from such prayer or meditation during any school activity.
Equal Education Opportunity
Harmony DC Public Charter School does not discriminate on the basis of race, religion, color, national origin, sex,
or disability in providing educational services, activities, and programs, including vocational and career technology
programs, in accordance with Title VII of the Civil Rights Act of 1964, as amended; Title IX of the Educational
Amendment of 1972; and Section 504 of the Rehabilitation Act of 1973, as amended.
Non-Discrimination Notice
It is the policy of Harmony DC Public Charter School to comply with all state and federal regulations regarding
admission and not to discriminate during the admission and the lottery process on the basis of gender, national origin,
ethnicity, religion, disability, academic, artistic, athletic ability, or the district the child would otherwise attend.
Enrollment
Admissions Policy & Procedures
Harmony DC is an open enrollment, tuition-free public charter school. During the 2023-2024 school year, Harmony
DC will serve students in Pre-Kindergarten through 5
th
grade. Applicants must submit a completed application form
in order to be considered for admission. The application form must be signed and dated by the parent(s). The
application form must include the following items:
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Applicant’s name (first, last, and middle names)
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Applicant’s birth date
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Applicant’s current grade level and grade applied for
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Applicant’s residential address
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Phone number(s)
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Applicant’s current school and district names
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Applicant’s parents’ name and signature
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Whether the applicant has a sibling already admitted to attending the school
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DCMR chapter 25
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Applicants are not required to provide transcript or other academic records until after they are offered
admission.
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Students with documented histories of a criminal offense and/or misconduct
Students who have a documented history of a criminal offense, juvenile court adjudication, listed in DCMR (District
of Colombia Municipal Regulations) chapter 25, will be excluded from enrollment as DCMR authorizes a charter
school to do so.
Reenrollment Procedures
Returning students (students who currently attended the school and intend to return the next school year) are given
priority in admission, if they notify the school of their intent to return for the next school year by February 1st of each
school year.
Siblings & Children of School Founders & Employee Policy
Siblings of returning students currently enrolled at Harmony DC Public Charter School and who timely notify the
school of their intent to return for the next school year is exempt from the lottery and, space permitting, are
automatically enrolled. For this policy “sibling” shall mean a biological or legally adopted brother or sister residing
in the same household as the applicant. Cousins, nieces, nephews and unrelated children sharing an address with the
applicant are not siblings. Sibling enrollment is dependent on available space and does not guarantee enrollment of
each listed sibling.
Children of the school’s founders, teachers, and staff (so long as the total number of students allowed constitutes
only a small percentage of the total enrollment) are exempt from lottery requirements, as permitted by federal
guidance on the Charter Schools Program.
Residency Verification
District of Columbia policy authorizes schools to obtain evidence that a person is eligible to attend public schools. To
be eligible for continued enrollment in Harmony DC Public Charter School, each student’s parent must show proof of
residency at the time of enrollment.
Residency may be verified through observation, documentation and other means, to include but not limited to:
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A recently paid rent receipt
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A current lease agreement
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The most recent tax receipt indicating home ownership
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A current utility bill indicating the address and name of the residence occupiers
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Mailing address of the residence occupiers
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Visual inspection of the residence
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Interviews with persons with relevant information
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Building permits issued to a parent on or before September 1 of the school year in which admission is sought
as evidence of residency for the school year in which admission is sought only
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Falsification of residence on an enrollment form is a criminal offense.
Voluntary Withdrawal
A parent wishing to withdraw a student from school should notify the school at least 24 hours in advance. By providing
this information in advance, parents help facilitate the withdrawal process. A withdrawal form may be obtained from
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the school registrar’s office. The Principal or other administrator will verify the information on the withdrawal form
when the parent arrives to sign withdrawal papers to complete the process. The parent shall also provide the name of
the new school in which the student will be enrolled, and must sign the formal withdrawal request to document that
the student will continue to be enrolled in a school as required by compulsory attendance laws. On the student’s last
day, a copy of the withdrawal form will be given to the student and a copy placed in the student’s permanent record.
The student will also be provided with a copy of the completed withdrawal form showing the student’s grades earned
to date to provide to his or her new school.
A student who is 18 years of age or older, who is married, or who has been declared by a court to be an emancipated
minor may withdraw without a parent’s signature.
Food Allergy Information
The parent/guardian of each student enrolled at the School must complete a form provided by the School that discloses
(1) whether the child has a food allergy or a severe food allergy that should be disclosed to the School to enable the
School to take any necessary precautions regarding the child’s safety and (2) specifies the food(s) to which the child
is allergic and the nature of the allergic reaction.
For purposes of this requirement, the term “severe food allergy” means a dangerous or life-threatening reaction of the
human body to a food-borne allergen introduced by inhalation, ingestion, or skin contact that requires immediate
medical attention.
(3) The School may also require information from a child’s physician if the child has food allergies.
Food allergy information forms will be maintained in the child’s student records, and shall remain confidential.
Information provided on food allergy information forms may be disclosed to teachers, school counselors, school
nurses, and other appropriate school personnel only to the extent consistent with Board policy and as permissible
under the Family Educational Rights and Privacy Act of 1974 (“FERPA”).
Fire and Disaster Drills
Fire, lock-down, evacuation, and tornado drill instruction will be discussed during the first week of each semester.
Students need to understand and follow these procedures. Instructions will be posted on the bulletin board in each
teacher’s room. When the alarm is sounded, students should follow the direction of teachers or others in charge
quickly, quietly, and in an orderly manner.
Dress Code
As authorized by the school’s charter, students are required to wear uniforms to school. The school’s uniform policy
and grooming standards are established to teach grooming and hygiene; create a safe and orderly environment, instill
discipline, and eliminate competition and distractions caused by varied dress styles. Students are expected to arrive in
a proper school uniform every day, display neatness, and take pride in their uniforms. The school relies on the support
of parents/guardians to help maintain this dress code.
Parents must provide their student(s) with the required uniform.
A parent may choose for his or her student(s) to be exempted from the requirement of wearing a uniform if the parent
provides a written statement that, as determined by the Board of Directors, states a bona fide religious or philosophical
objection to the requirement.
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Notice to Families & Students Regarding Dress Code Violations
If a student arrives at school out of uniform or is groomed inappropriately, the student’s parent(s) will be called to
bring a change of clothes. The student will not be allowed to attend class until he or she is appropriately dressed.
Any class time missed will be counted as an unexcused absence. The school reserves the right to determine and
restrict unbecoming styles. Violations of the school’s uniform policy and grooming standards will result in
incremental disciplinary action.
Uniforms with torn pants or shirts with holes are not allowed. All damaged uniform items should be replaced as soon
as possible.
Uniform Top
All students must wear the Harmony DC Public Chart School uniform shirt. This shirt must be purchased from the
school, and may not be substituted with any other shirt.
Uniform Bottom
All uniform bottoms must follow the guidelines below:
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Properly fitting navy blue or khaki pants
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Properly fitting navy blue or khaki shorts
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Skirts and Shorts must be to the knee or longer. Shorts can be worn only in June and August.
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Black or dark blue fitted belt only
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No jeans or cargo-style pants/shorts may be worn
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Pants may not be baggy or sag, or have a low waistline
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Pants must be worn properly at waist
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Pant legs may not be rolled up
• Belts must fit properly and not hang down when buckled. Belts should be plain with no rhinestones,
wording, or designs.
Footwear
Socks:
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White, navy, blue or black socks must be worn at all times. No “footies” are allowed.
Shoes:
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Dark-colored shoes or loafers with closed toes/heels, or athletic shoes.
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No sandals, mules, high heels, or Crocs are allowed.
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No Heelies (shoes with wheels), no illuminated shoes, or light up shoes are allowed.
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All shoes must have backs or secure straps on the heel for safety.
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Shoelaces must be tied at all times. No long shoelaces are allowed.
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Shoes must be kept clean at all times.
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Outerwear
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No hats, caps, bandannas, or other headwear are allowed.
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Only school-provided jackets could be worn in the classroom. No outerwear, such as windbreakers, jean
jackets, or ski jackets, may be worn inside the classroom. Such items must be stored in the student’s
classroom.
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“Hoodies” may not be worn inside the school building.
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No pullovers or sweatshirts are allowed.
Personal Appearance
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No facial or body piercings are allowed.
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No nose rings or large excessive costume jewelry is allowed.
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Students may wear only one pair of earrings; no large dangling or hoop earrings larger than a quarter are
allowed.
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No spike/gaged earrings.
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No spike necklaces or bracelets.
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Necklaces must be tucked inside uniform shirt.
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Bracelets and necklaces are limited to no more than two (2).
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No tattoos (permanent or temporary) are allowed.
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No extreme hairstyles (Mohawk/Fohawk/Designs Cut and Spiked-Up) or extreme colored hair are allowed.
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Sunglasses are not permitted.
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Wallets with chains are not permitted.
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Shirts must be tucked in at all times.
Dress Code on Dress Down Days
All general guidelines for dress apply on dress down days, even though school uniforms are not mandatory. Garments
must be free of holes, tears, inappropriate wording, logos, messages or advertising. No short, skintight, or legging
dresses or skirts may be worn. All dresses must have sleeves and cannot be sleeveless. Students may not wear low
cut, midriff baring, spaghetti strapped or backless blouses. Students may wear jeans, but they cannot be tight or skinny
jeans. Clothing items must not depict images of violence. Parents will be called to bring a change of clothes or pick
up a child if he or she violates the dress code.
Dismissal Policy
Students should be picked up no later than ten minutes after dismissal each day. Students should not be in the corridors
or in the school building later than ten minutes following dismissal time unless accompanied by a staff member.
Students must follow all school rules during dismissal time.
Dismissal/Pick up Information Form
Parents must fill out a form provided by the After School Coordinator to provide dismissal information about their
child. The school is not responsible for students who leave campus without written permission from an administrator.
Students are not allowed to loiter in front of neighboring businesses and/or school grounds. Disciplinary action will
be taken against students who leave and return to campus without having written permission from an administrator.
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Early Dismissal from School
In all instances of early dismissal, the following precautions are taken to ensure student safety:
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Approval of parent or guardian is required in all instances of early dismissal.
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The Principal may release a student before the end of a school day only upon presentation of a written or
face-to-face request from a parent (no telephone calls), or for reasons of emergency.
•
Students may be released only to a parent or guardian whose signature is on file in the school office or to a
properly identified person, authorized in writing by the parent or guardian to act on his or her behalf.
•
A student may be released “on his or her own” only with verified parental permission.
•
No staff member shall permit or cause a student to leave school prior to the regular dismissal time, except
with the knowledge and approval of the Principal and parent.
Emergency Closings
Weather conditions may occur which will make it necessary for campuses to be closed. Parents and students are
advised to view website and listen to local radio or television for announcements that the school will be closed.
Loitering
Students are not allowed to remain on campus unsupervised after designated dismissal times. The school will not have
adult supervision after school hours. A student who remains on campus unsupervised after dismissal time may be
subject to state criminal trespass laws and disciplinary consequences under the Student Code of Conduct.
Student Fees & Materials
Student Fees
Materials that are part of the basic educational program are provided with state and local funds at no charge to a
student. Students are expected to provide their own consumable items, such as pencils, paper, pens, erasers, and
notebooks. Students may be required to pay certain fees or deposits, including:
•
A fee for materials for a class project that the student will keep, if the fee does not exceed the cost of
materials.
•
Membership dues in voluntary student clubs or organizations and admission fees for extracurricular
activities.
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A security deposit for the return of materials, supplies, or equipment.
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A fee for voluntarily purchased items, such as student publications, class rings, pictures, yearbooks, and
graduation announcement.
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A reasonable fee, not to exceed the actual annual maintenance cost, for the use of musical instruments and
uniforms owned or rented by the school.
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A fee for items of personal apparel used in extracurricular activities that become the property of the student.
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A fee for summer school courses that are offered tuition-free during the regular school year.
•
A fee for lost, damaged, or overdue library books.
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A fee specifically permitted by any other statute.
The school may waive any fee or deposit if the student and parent are unable to pay. A request for such a waiver must
be made in writing to the Principal, and include evidence of the inability to pay. Details for the fee waiver are available
in the Principal’s office.
Curriculum Materials
State-approved textbooks and additional curriculum materials are provided free of charge for each subject or class,
Materials must be used by the student as directed by the teacher. A student who is issued damaged materials should
report the damage to the teacher.
Students must return all textbooks and supplemental materials to the teacher at the end of the school year or when the
student withdraws from school. Any student failing to return issued materials in an acceptable condition loses the right
to free textbooks and educational materials until the damages are paid for by the student and/or parent. However, a
student will be provided textbooks for use at school during the school day. The school may reduce or waive the
payment requirement if the student is from a low-income family. The release of student records, including official
transcripts, will be delayed pending payment for lost or severely damaged textbooks or supplemental materials.
Computer Resources
To prepare students for an increasingly computerized society, the school has made a substantial investment in
computer technology for instructional purposes. Use of these resources is restricted to students working under a
teacher’s supervision and for approved purposes only. Students with access to the school’s computers and their parents
are required to sign and follow the Student Acceptable Use policy found at the back of the Handbook. Violations of
this agreement may result in withdrawal of computer privileges and other disciplinary action. Electronic
communications, such as e-mails sent from or received on school computers, are not private and may be monitored
by school staff.
Lost and Found
Anyone who finds books, clothing or other personal items left unattended should bring these items to the front office.
Students who have lost these items should check at the front office. Items will be kept in lost and found for up to seven
days. The hallways are inspected each evening and all unsecured items are placed in the front office. Students should
label all books, uniforms and other personal belongings with their name to ensure the prompt return of an item that
has been misplaced.
Parental/Guardian Involvement
A student’s education succeeds best when there is a strong partnership between home and school, a partnership that
thrives on communication. Your involvement in this partnership may include:
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Encouraging your student to put a high priority on education and working with your student on a daily basis
to make the most of the educational opportunities the school provides.
•
Becoming familiar with all of your student’s school activities and academic programs, including special
programs, offered in the school. Discuss with the teacher or Principal any questions you may have about the
options and opportunities available to your student.
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Monitoring your student’s academic progress and contact teachers as needed.
•
Attending scheduled conferences and requesting additional conferences as needed.
•
Becoming a school volunteer or participating in campus parent organizations.
Surveys and Activities
Students will not be required to participate without parental consent in any survey, analysis, or evaluation – funded in
whole or in part by the U.S. Department of Education – that concerns:
•
Political affiliations or beliefs of the student or the student’s parent(s).
•
Mental or psychological problems of the student or the student’s family.
•
Sexual behavior or attitudes.
•
Illegal, antisocial, self-incriminating or demeaning behavior.
•
Critical appraisals of individuals with whom the student has a close family relationship.
•
Relationships privileged under law, such as relationships with lawyers, physicians and ministers.
•
Religious practices, affiliations, or beliefs of the student or parents.
•
Income, except when the information is required by law and will be used to determine the student’s
eligibility to participate in a special program or to receive financial assistance under such a program.
•
Parents will be able to inspect the survey or other instrument and any instructional materials used in
connection with such a survey, analysis or evaluation.
“Opting Out” of Surveys and Activities
Parents have a right to receive notice of and deny permission for their child’s participation in:
•
Any survey concerning the private information listed above, regardless of funding.
•
School activities involving the collection, disclosure, or use of personal information gathered from your
child for the purpose of marketing or selling that information.
•
Any non-emergency, invasive physical examination or screening required as a condition of attendance,
administered and scheduled by the school in advance and not necessary to protect the immediate health and
safety of the student. Exceptions are hearing, vision, or scoliosis screenings, or any physical exam or
screening permitted or required under state law.
Communication
Communication between parents and school staff is a key component of student success. Parents are responsible for
notifying the school of any change of address, telephone number, or e-mail address. Parents may stay in contact with
school staff by using several methods, including:
•
Email
•
Phone call
•
School events calendar on school website
•
Checking ClassDojo daily and contacting teachers with questions/concerns.
•
Checking the Weekly Newsletter email weekly.
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Healthy Eating
The school participates in the National Breakfast and School Lunch Program. Guidelines set by the District of
Columbia and the United States Department of Agriculture (“USDA”) are followed to meet the nutritional needs of
all students. Menus may be obtained at the school's main office or online. Students are encouraged to eat meals at
school but have the option of bringing their own properly prepared meals.
State-Mandated Nutrition Guidelines
The District of Columbia places strict limits on any food or drink provided or sold to students other than through the
school’s food and nutrition services. More detailed information may be obtained at the school office. lease note the
following foods and drinks that are acceptable and not acceptable for students packing their own lunches.
Acceptable Foods/Drinks
• Lunch packed in a plastic container
• Bottled Water
• Fruits
• Yogurt
• Gatorade
Unacceptable Foods/Drinks
• Any product containing peanuts
• Microwavable food
• Potato Chips
• All candy (M&Ms, Lemonheads, Gummy worms, Sour Patch Kids, etc…)
• Candy Bars
• Kool Aid drinks
• Delivered food (UberEats, DoorDash, and etc)
• Sugary Cereals (Fruit Loops, Cinnamon Toast Crunch, Fruity Peebles, etc…)
• Bubble Gum
• Cupcakes
• Doughnuts
• Soda
Lunch Periods
During the lunch period, students are expected to display good manners and courtesy. Students may eat only in the
lunch area, and must clean their place and dispose of all trash appropriately. The lunch area will be monitored by
teachers and staff.
The following guidelines apply to the cafeteria.
•
Students must dispose of plates and utensils in garbage bins.
•
Students must keep tables, seats, and floors clean.
•
Students must talk in a normal voice. No shouting is allowed.
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•
Students must use appropriate language at all times.
•
Students must keep cafeteria lines orderly; no pushing, running, horse playing or cutting in lines.
•
Students may not loiter in the cafeteria and hallways during lunch.
•
Students must remain seated unless otherwise instructed.
•
Students must keep hands, feet, personal belongings and food to themselves.
•
No backpacks or books are allowed in the lunch area.
•
Students who deface school property will be fined an amount necessary to cover the cost of restoring the
damaged property.
Students who do not follow these guidelines may be subject to disciplinary action.
Public Areas
Hallways, stairways, the cafeteria, and restrooms are used by all students and school employees. The following rules
of conduct apply to all students:
•
Students may not loiter in hallways, stairways, the cafeteria, or restrooms.
•
Students may not eat in these areas.
•
Students may not run in these areas.
•
Students may not use any profane or vulgar language while in these areas.
•
Students may not yell, scream, or otherwise make excessive noise while in these areas.
•
Students may not draw graffiti, post fliers or write on walls, bulletin boards, doors, desks, books or any
other school property.
•
Students must keep these areas clean and safe.
•
Students must clean up after themselves and properly dispose of all trash.
•
Students must immediately report any leaks, spills or other problems in the restroom to a teacher or the
office.
•
Students may not roughhouse, wrestle with, or trip others in these areas.
•
Students are not permitted in the halls during class periods or during the lunch hour unless they are
accompanied by a teacher or have a hall pass from an authorized staff member. Students who are found in
the halls without passes or who violate the guidelines listed above will be subject to disciplinary action.
Additionally, teachers have the authority to submit referrals to the office for the following student conduct:
•
Use of a classroom without teacher permission.
•
Using or removing any item from a teacher’s desk.
•
Using laboratories when no teacher is present.
•
Using the playground without permission.
•
Presence in construction areas or any other area deemed “off limits” by the Principal or Assistant Principals.
•
Use of a cell phone during the day without permission from authorized school personnel.
Closed Campus
The school operates a closed campus. Students are not allowed to leave for any reason during the school day without
properly checking out in accordance with campus rules and procedures.
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Academic Program
Harmony issues progress reports to all students. Report cards are mailed to parents. Please notify the school office
immediately if your address or contact information changes.
Parents are encouraged to schedule a conference with their child’s teacher if the student is not making adequate
progress.
All classes will follow a standard scale for assigning grades for quarter and semester work. Individual teachers will
establish the grading policies and procedures for their classes, with grades corresponding to the following scale:
A = 90–100%
B = 80–89%
C = 70–79%
F – 69% and below
Academic Dishonesty
Students found to have engaged in academic dishonesty shall be subject to grade penalties on assignments or tests and
disciplinary penalties in accordance with the Student Code of Conduct.
Academic dishonesty includes cheating or copying the work of another student, plagiarism, and unauthorized
communication between students during an examination. The determination that a student has engaged in academic
dishonesty shall be based on the judgment of the classroom teacher or other supervising professional employee, taking
into consideration written materials, observation, or information from students.
Homework
Homework is an essential part of each student’s successful education. Homework assignments help to develop many
valuable skills, including good study habits, time management, responsibility, and perseverance. Teachers will assign
homework that fosters individual learning and growth and that is appropriate for the subject area. Homework is part
of all students’ regular evaluations. Each student is responsible for completing and turning in homework on time. The
teacher’s record is final in cases of conflict regarding homework assignments. If a student or parent has questions
about homework, contact the teacher who assigned it.
Tutoring
Students are encouraged and may be required to see teachers or tutors for tutoring. Tutoring is available for all
students, including students in special programs.
Private tutoring is the responsibility of a student’s parents. Teachers employed by Harmony Public Schools are not
permitted to privately tutor their students for pay.
Technology Mission Statement
The school is committed to utilizing the maximum potential of technology to enhance student learning and increase
teacher effectiveness by providing students with technology-related experiences. Recognizing the ever-changing
influences of technology on all aspects of our lives, the school is dedicated to providing an integrated technological
curriculum for all students and staff members. Students will have access to the technology necessary to produce,
manage, communicate and retrieve information in an efficient manner for educational use. In the attainment of both
present and future goals, the school will provide a continually evolving staff development program oriented toward
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the integration of technology in areas of curriculum.
Student Safety
The school is aware that resources which are inappropriate or not designed for use in the educational setting may be
accessed on the Internet. To protect students and staff from such inappropriate material, the school’s Internet access
is filtered with one of the highest-rated Internet filtering systems available. However, users must recognize that it is
impossible for the school to restrict access to all controversial material and individuals must be responsible for their
own actions in navigating the network.
Purpose
The purpose of this policy is to ensure school-level compliance with all procedures and regulations regarding the local
area network and Internet usage. All students, parents, teachers, administrators and school employees who obtain their
Internet access through the school are expected to use these services appropriately.
User Responsibilities
The use of the Internet is a privilege. Abusive conduct will lead to the privilege being revoked. The school is providing
Internet resources for educational purposes only. Student/staff use of Internet resources must be related to an expressed
educational and/or administrative goal or objective.
•
The use of the school’s Internet and computer network must be in support of educational goals, research, and
class assignments and be consistent with the educational objectives of the school.
•
Users must have a valid, authorized account to access the network, and use only those computer resources
that are authorized. Accounts may be used only in accordance with authorized purposes.
•
Individual accounts may be used only by the owner of the account except where specifically authorized by
the school administration. In the case of class accounts, all use must be under the supervision of the
sponsoring teacher/supervisor.
•
The user is responsible for safeguarding the computer account. Users are expected to protect access to
accounts by periodically changing the password and keeping it confidential. They must respect the privacy
of others by not tampering with their files, passwords or accounts.
Policy – Terms and Conditions
Acceptable Use
Users are to properly use school network resources for educational and/or administrative purposes. Respectful and
responsible network etiquette and behavior should be in keeping with the school’s mission statement. Students and
staff are expressly prohibited from accessing obscene, profane, vulgar, or pornographic sites or materials.
Students are prohibited from sending or posting electronic messages that are abusive, obscene, sexually oriented,
threatening, harassing, damaging to another’s reputation or illegal. This prohibition applies to conduct off school
property if it results in a substantial disruption to the educational environment. Any person taking, disseminating,
transferring or sharing obscene, sexually oriented, lewd or otherwise illegal images or other content will be disciplined
according to the Student Code of Conduct and may, in certain circumstances, be reported to law enforcement.
Monitored Use
Electronic mail transmissions and other use of the electronic communications system by students and employees shall
not be considered confidential and may be monitored at any time by designated school staff to ensure appropriate use
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for educational or administrative purposes. Forgery or attempted forgery of electronic mail messages is prohibited.
Only the school’s authorized IT Manager may read, delete, copy or modify the electronic mail of other system users.
Vandalism
Vandalism is defined as any malicious attempt to harm, disrupt or destroy data of another user of the school’s network
or any other agencies or networks that are connected to the Internet. This includes, but is not limited to, the uploading
or creating of computer viruses. Any of these actions may be viewed as violations of school policy, administrative
regulations and, possibly, as criminal activity under applicable state and federal laws. Users must respect the privacy
of other users, and will not intentionally seek information on, obtain copies of, or modify any file, data, or password
belonging to another user, or represent themselves as another user unless explicitly authorized. Deliberate attempts to
degrade or disrupt system performance and/or degrade, disrupt or bypass system security are violations of school
policy and administrative regulations, and may constitute criminal activity under applicable laws.
Any prohibited behavior under this policy will result in the cancellation of technology privileges. The school will, in
accordance with school policy, cooperate with local, state, or federal officials in any investigation concerning or
relating to misuse of the school’s network.
Network Etiquette
Each network user is expected to:
Be polite (i.e., an all-caps message implies shouting);
Use appropriate language;
Refrain from any activity that may be considered “cyber bullying,” including but not limited to threats of violence,
extortion, obscene or harassing messages, harassment, stalking, child pornography, and sexual exploitation;
Maintain confidentiality of the user, colleagues, and students;
Respect copyright laws; and
Be respectful in all aspects of network use.
Consequences
Violation of the school’s policies and procedures concerning use of the computer on the network will result in the
same disciplinary actions that would result from similar violations in other areas of school policy, including the
Student Code of Conduct. Any or all of the following consequences may be enforced if a student violates the terms of
this policy:
•
Loss of computer privileges/Internet access, with length of time to be determined by campus administration.
•
Any campus-based disciplinary consequence, including suspension, as deemed appropriate by the
administration.
•
Suspension may be considered for flagrant violations or violations that corrupt the educational value of the
computers or the Internet.
•
Expulsion may be considered in instances where students have used the school’s Internet access to engage
in conduct that constitutes felony criminal mischief, and/or have deliberately attempted to bypass installed
security software or copy/modify another student’s work files.
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Harmony DC Public Charter Schools' Electronic Communication Device
Commitment Form (Regulation of Electronic Communication Devices)
Electronic communications at school and at school-related functions are subject to regulation by the school.
This Electronic Communication Device Commitment Form grants authority and permission to the school to regulate
electronic communication devices when these devices are brought to and/or used while on school property or when
attending school related functions and events. Such communication devices include but are not limited to cellular
phones, pagers, PDAs, and pocket computers. These regulations are made necessary in light of the unique
opportunities these devices create for violations of law, school policies and to perpetrate conduct disruptive of an
educational environment essential to the school’s educational program. These concerns are exacerbated by electronic
security protections and the personal size of these devices which are often carried concealed in pockets and purses.
Therefore, all students who would possess or use such devices on school property or at school-related activities are
required to sign this form together with their parent, guardian or other adult person having the authority of a parent
for school purposes.
Assessments
State Assessments
Students at certain grade levels will take district-mandated assessments in the following subjects, as well as routine
testing and other measures of achievement:
•
Mathematics, annually in Grades 3–5;
•
Reading, annually in Grades 3–5;
•
Science in Grades 5
•
Health and Physical Education in Grade 5
•
ACCESS
•
Any other subject and grade required by federal/state law.
Certain students may be eligible for exemptions or accommodations to state-mandated exams.
Alternative Assessment
Students with disabilities who are receiving special education services and who are exempt from specific assessments
in one or more subject areas will participate in state-approved alternative assessment instruments in the applicable
subject(s).
Honor Roll
•
A 90% or above attendance rate is required to be eligible for Honor Roll.
•
Students who earn all “A”s will be named to the Principal’s Honor Roll.
•
Students who earn “A”s and “B”s in all classes will be named to the Teacher’s Honor Roll.
•
Students who earn no failing grades will be named to the Achievement Honor Roll.
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Standards for Promotion
A student may be promoted on the basis of academic achievement and/or demonstrated proficiency in the subject
matter of the course or grade level. To earn credit, a student must demonstrate mastery on grade-level standards and
meet the school’s requirements for attendance. In addition, students at certain grade levels – with limited exceptions
– will be required to pass state-mandated assessment tests as a further requirement for promotion.
Promotion of Students in Grades K-2
A Student may be promoted only on the basis of academic achievement or demonstrated proficiency of the subject
matter of the course or grade level.”
Kindergarten and First Grade Promotion
For students in kindergarten and first grade, promotion to the next grade shall be based on the following:
•
Evidence of satisfactory progress with an emphasis on Language Arts, Mathematics, and either Science or
Social Studies.
•
Evidence for promotion includes assessment of the student’s reading level, phonics assessment, district
curriculum assessments, information from the student’s daily work or portfolio, anecdotal records, and
checklists.
•
The student must have attended at least 90% of classes throughout the year. More than eighteen unexcused
absences within one year may result in being retained.
Second Grade Promotion
For students in second grade, promotion to the next grade level shall be based on the following:
•
A cumulative average of 70 based upon course-level, grade-level standards for all subject areas. For core
subjects including reading language arts, math, science and social studies, students must maintain an end of
the year average of 70 or higher for promotion.
•
Meeting or exceeding NWEA MAP assessment Fall to Spring goals.
•
The student must have attended at least 90% of classes throughout the year. More than eighteen unexcused
absences within one year may result in being retained.
Promotion of Students in Grades 3-5
Students in grades 3–5 may be promoted to the next grade level if the following conditions have been satisfied:
•
The student must have maintained a yearly average of 70% in English and Mathematics.
•
The student must have attended at least 90% of classes throughout the year. More than eighteen unexcused
absences within one year may result in being retained.
•
In order to be promoted, student must maintain a minimum of 90% attendance rate, and master the objectives
for that grade level.
If a student receives a failing grade, the Grade Placement Committee will decide on the promotion. This committee
will consist of the Principal or designee, the subject teachers, and the parent. A decision to promote a student to the
next grade level must be unanimous. If the decision is not unanimous, the student will be retained at his or her current
grade level.
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Retention Process
Students in danger of consideration for retention will receive a written request for a mandatory conference in April
or May. During the conference, teachers will communicate the needs of the child and give parents strategies to help
their child at home. These students will be referred to the Grade Placement Committee. The committee will review
all final assessment, attendance, any relevant data and will make a decision for retention, promotion or placement of
the child. The Grade Placement Committee will make the final decision the last two weeks of school.
Grade Placement Committee for Kindergarten-5
th
Grade
Harmony DC Public Charter School will establish a committee to review cases of grade placement and retention. This
committee shall include the Principal or his/her designee, classroom teacher, one teacher from the next grade level,
and parent or guardian. Other faculty members such as Reading specialist, and teachers may attend. This committee
will meet to make recommendations for any students who fail to meet the promotion criteria. Student record items for
review may include the following: attendance report, report card grades, assessment tools including any evaluations,
benchmark exams, NWEA MAP, or other assessments, standardized test scores, etc. The GPC will make the final
decision.
Upon the recommendation of the Individualized Education Program (IEP) Committee, a student with disabilities who
is receiving special education services may be promoted and/or permitted to graduate under the provisions of his or
her Individualized Education Program (“IEP”).
Individualized Education Plans & Special Education
The school has the responsibility of identifying, locating, and evaluating individuals with disabilities who are 5–21
years of age and who fall within the school’s jurisdiction. If you know or suspect that your child has a disability, please
contact the school’s Principal for information about available programs, assessments, and services.
Special education services are specifically designed to meet the unique needs of students with disabilities. Each student
who receives special education services has an Individual Education Plan (“IEP”) which is developed by the student’s
IEP Committee. The IEP Committee considers the student’s disability and determines appropriate accommodations,
supplementary aids, and/or services that are necessary for the student to participate in the general curriculum.
All special education services are provided in the least restrictive environment which may be special education
settings, general education settings, or a combination of both. All students receiving special education services are
educated to the maximum extent appropriate with their non-disabled peers as well as participating in all school
activities on the same basis as students who are not disabled.
The Notice of Procedural Safeguards – Rights of Parents of Students with Disabilities, can be obtained from the Office
of the State Superintendent Office http://osse.dc.gov/service/specialized-education-policies-and-regulations
Options and Requirements for Providing Assistance to Students Who Have
Learning Difficulties or Who Need or May Need Special Education Services
If a child is experiencing learning difficulties, the parent may contact the Principal to learn about the school’s overall
general education referral or screening system for support services. This system may link students to a variety of
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support options, including potential referral for a special education evaluation. Students having difficulty in a regular
classroom must be considered for, and provided service from, all tutorial, compensatory, and other support services
prior to a referral for special education services.
A parent is entitled to request an evaluation for special education services. Within a reasonable amount of time, the
school must decide if the evaluation is needed. If the school determines the evaluation is needed, the parent will be
notified and asked to provide written consent for the evaluation. The school must complete the evaluation and the
report within 60 days of the date it receives the written consent. The school must meet with the parent to explain the
findings of the evaluation and must give a copy of the report to the parent.
If the school determines that an evaluation for special education services is not appropriate, it will provide the parent
with a written notice that explains why the child will not be evaluated. This written notice will include a statement
that informs parents of their rights if they disagree with the school. Additionally, the parent will be provided a copy
of the Notice of Procedural Safeguards – Rights of Parents of Students with Disabilities.
The designated person to contact regarding options for a child experiencing learning disabilities or a referral for
evaluation for special education is the Special Education Coordinator.
Section 504 Services
Harmony DC Public Charter School provides a free appropriate public education to each qualified student with a
disability, regardless of the nature or severity of the student’s disability. A “student with a disability” is one who has
a physical or mental impairment that substantially limits one or more of the student’s major life activities, has a record
of having such impairment, or is regarded as having such impairment. A student with a disability is “qualified” if he
or she is between the ages of three and 21, inclusive.
An appropriate education is the provision of regular or special education and related services that are (1) designed to
meet the student’s individual educational needs as adequately as the needs of students who do not have disabilities are
met; and (2) based on adherence to procedures that satisfy federal requirements for educational setting, evaluation and
placement, and procedural safeguards.
Qualified students with disabilities will be placed in the regular educational environment, unless the school
demonstrates that education in the regular environment with the use of supplemental aids and services cannot be
achieved satisfactorily. Should an alternate educational environment be necessary, the school shall comply with all
legal requirements regarding least restrictive environment and comparable facilities for students with disabilities. In
providing or arranging for nonacademic and extracurricular services and activities, the school shall ensure that a
qualified student with a disability participates with students who do not have disabilities to the maximum extent
appropriate.
To be eligible for services and protections against discrimination on the basis of disability under Section 504 of the
Rehabilitation Act, a student must be determined, as a result of an evaluation, to have a “physical or mental
impairment” that substantially limits one or more major life activities. If a student has or is suspected of having a
disability, or requires special services, parents or teachers should contact the Principal for information concerning
available programs, assessments, and services. For further information, please contact the Section 504 Coordinator at
your school.
Bilingual/ESL Services
In keeping with state and federal law, the school offers Bilingual/English as a Second Language (“ESL”) services at
all appropriate grade levels for English language learners who are limited in their English proficiency. The school’s
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goal is to provide additional English language assistance to students, enabling them to become academically successful
in all classes. Students are assessed with state-approved Oral Language Proficiency and Norm-Referenced Tests to
qualify for placement in the program. If test results indicate either limited oral or limited cognitive academic English
ability, the student (with parent approval) is provided additional English language support.
Services for Title I Participants
Information regarding the school’s Title I program may be obtained from the Principal.
Make-Up Work Policy
Students who are absent for school-related reasons or for an anticipated or planned absence must make arrangements
for make-up assignments prior to the absence.
For any class missed, the teacher may assign make-up work based on the instructional objectives for the subject or
course and the student’s needs in mastering the essential knowledge and skills or in meeting subject or course
requirements. Students are responsible for obtaining and completing make-up work in a satisfactory manner and within
the time specified by the teacher.
Students will be allotted one day for every day absent to complete make-up assignments. A student who does not
complete make-up assignments within the time allotted will receive a grade of “F” or 0% for the assignment.
If a student misses a test due to an excused absence, a make-up test will be scheduled by the teacher. Students are
responsible for taking the test at that time. Teachers are not obligated to reschedule a make-up exam.
Students are allowed to make up work following an unexcused absence at the teacher's discretion. An
unexcused absence may result in an “F” or grade of 0% for each assignment missed.
Attendance Policy
Regular school attendance is essential for a student to make the most of his/her education and is required by DC law
for children from age 5 to 18. Absences from class may result in serious disruption of a student’s mastery of the
instructional materials; therefore, students and parents should make every effort to avoid unnecessary absences.
Excused absences and tardies are outlined in the DC Municipal Regulations, Chapter 21 to include illness with doctor
note, medical/dental appointments, death in the family, court proceedings, contagious disease, religious holiday, or
facility closings. Extended travel is not an unexcused absence. A student absent from school without permission –
including absence from any class, required special programs or required tutorials – will be considered truant and
subject to disciplinary action. Excessive absences will be considered when determining retention for a student.
To receive credit in a class, a student must attend at least 90% of the days the class is offered. These include
both excused and unexcused absences.
A student who attends fewer than 90% of class will be referred to Student Support Team to determine whether there
are extenuating circumstances for the absences. In determining whether there are extenuating circumstances for an
absence, the Student Support Team will use the following guidelines:
•
All absences will be reviewed, with consideration given to special circumstances.
•
For a student transferring into Harmony Public Schools after school begins only those absences after
enrollment will be considered.
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•
In reaching a consensus about a student’s absences, the committee will attempt to ensure that its decision is
in the best interest of the student.
•
The committee will consider whether the absences were for reasons over which the student or parent could
exercise control.
•
The committee will consider the acceptability and authenticity of documentation expressing reasons for the
student’s absences.
•
The committee will consider the extent to which the student has completed all assignments, mastered the
essential knowledge and skills, and maintained passing grades in the course or subject.
Absence in General
Absences not to exceed three per quarter could be excused at the principal’s discretion. If a student is absent for three
or more consecutive days he/she must return to school with a note from a doctor or other acceptable documentation
explaining the absence.
A note signed by the student, even with the parent’s permission, will not be accepted. Notes must be received within
five school days of the absence, or the absence will be unexcused.
Because excessive absences are considered truancy under the District of Columbia law, the school reserves the right
to take extreme absence cases to court. In addition, the following consequences can be administered:
School will refer a minor student 5 years of age through 13 years of age to the Child and Family Services Agency
pursuant to § 4-1321.02(a-1), no later than 2 business days after the accrual of 10 unexcused full school day absences
within a school year.
Attendance Review Parent Meetings
Three Absences in a Quarter: A parent meeting by the SST will be held to discuss student attendance.
Five Absences in a Quarter: A Student Attendance Contract will be developed by the parent and the SST to improve
student attendance.
Ten Unexcused Absences in a Year: Student will be referred to Child and Family Services Agency.
Student Support Team
A referral process whereby within two (2) school days after a student has accumulated five (5) or more unexcused
absences in one (1) marking period or other similar time frame, the student shall be referred to a school-based student
support team which will meet within five (5) school days of the referral and regularly thereafter to:
(A)
Review and address the student’s attendance and determine the underlying cause(s) for the student’s
unexcused absences;
(B)
Employ reasonable and diligent efforts to communicate and to collaborate with the student and parents or
guardian;
(C)
Communicate and collaborate with the student’s existing Individualized Education Program (IEP) team, as
27
applicable;
(D)
Provide timely response to the student’s truant behavior;
(E)
Make recommendations for academic, diagnostic, or social work services;
(F)
Use school and community resources to abate the student’s truancy including referral to a community-based
organization when available; and
(G)
Develop and implement an action plan in consultation with the student and student’s parents or guardian;
A student who accumulates ten (10) unexcused absences at any time during a school year will be considered to be
chronically truant. The school-based student support team assigned to the student will notify the school administrator
within two (2) school days after the tenth (10th) unexcused absence with a plan for immediate intervention including
delivery of community-based programs and any other assistance or services to identify and address the student’s needs
on an emergency basis;
(5) A process including specific due process procedures, for a parent, guardian, or student to appeal any attendance
violation decisions made by the educational institution; and
(6) A process to ensure that the LEA maintains complete, accurate, and contemporaneous records of the work of the
school-based student support team to reduce unexcused absences, including records of all meetings that take place
after a student accumulates five (5) or more unexcused absences in one (1) marking period or other similar time frame
and after a student accumulates ten (10) unexcused absences at any time during a school year.
Types of Absences
The school recognizes two kinds of absences: excused and unexcused. Students and parents should read this section
carefully to understand the school’s expectations.
Excused Absences
Students may be excused for temporary absence resulting from any cause acceptable to the Principal. As discussed
above, students must provide a written explanation for the absence to be excused. The excuse will be filed in the
attendance office and become part of the student’s record.
An absence will be considered excused if the absence is for one or more of the following reasons:
•
Personal illnesses that do not exceed three consecutive days.
•
Illnesses that extend beyond three days will require a doctor’s note.
•
Family emergency or illness.
•
Quarantine of the home.
•
Death of a relative.
•
Observing religious holy days.
•
Juvenile court proceeding documented by a probation officer.
•
Appearing at a governmental office to complete paperwork required in connection with the student’s
application for United States citizenship.
•
Student participation in a United States naturalization oath ceremony.
•
Documented health care appointments, if the student begins classes or returns to school on the same day as
28
the appointment.
•
Serving as an election clerk.
•
Required screening, diagnosis, and treatment for Medicaid-eligible students.
•
Documented college visits by junior or senior students. A student will not be excused for this purpose for
more than two days during the student’s junior year and two days during the student’s senior year.
•
Temporary absence resulting from any cause acceptable to the student’s teacher, Principal, or Superintendent.
•
The school will also excuse a student from attending school for travel under the following circumstances:
•
Observing religious holy days;
•
Attending a required court appearance;
•
Appearing at a governmental office to complete paperwork required in connection with the student’s
application for United States citizenship;
•
Taking part in a United States naturalization oath ceremony; or
•
Serving as an election clerk
•
Any student participating in an activity listed above will be allowed one day’s excused absence for travelling
to the activity and one day’s excused absence for returning from the activity.
Unexcused Absences
Any absence not listed above will be considered an unexcused absence.
Examples of unexcused absences include, but are not limited to:
•
Failure to bring a written note within five school days following an absence;
•
Leaving school without the permission of the Principal/Assistant Principal;
•
Walking out of class; and
•
Receiving a pass to report to a certain school area and failing to report.
Contagious Illness
Contagious Illness- parents/guardians must not send their children to school with any contagious diseases such as
the flu, strep throat, staph infection, chicken pox, measles, conjunctivitis (pink eye), ringworm, or scabies. Students
with any of these conditions will be sent home from school until they are no longer contagious.
If a student is ill, he or she should not be permitted to attend school the following day. They should not send
students to school in the morning if s/he:
• Has a fever of 100 degrees or higher
• Is vomiting or has diarrhea
• Has evidence of a severe head cold, persistent cough, or sore throat
• Has a suspicious skin rash or is contagious (i.e. pink eye, head lice)
Students must be symptom free for 24 hours prior to returning to school. Parents should contact the school if child
has a contagious disease (i.e. chicken pox, pink-eye, head lice) so that the school can respond appropriately.
Students should not return to school until 24 – 36 hours after beginning the course of antibiotics.
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Tardiness
The school’s tardy policy has been developed to emphasize the importance of each student arriving on time to school
every day and remaining in the classroom for the entire period. Learning personal responsibility by arriving to school
and class on time is an integral part of the school’s standard of excellence, which helps prepare students for success.
Students should be inside the classroom by 8:30 a.m. A student arriving after this time must report to the front office
and obtain a tardy slip. Tardiness to school will be unexcused, unless the student arrives to campus late for one of the
following reasons:
•
Attendance at a required court appointment
•
Appointment with a doctor, dentist, or other professional
Health, Safety, & Security
Student health and safety is a high priority of Harmony DC Public Charter School. Student cooperation is essential to
ensuring health and safety. Students are required to receive annual health exams. Additionally, do the following:
•
Avoid conduct that is likely to put the student or other students at risk.
•
Follow the behavioral standards in this Handbook, including the Student Code of Conduct, as well as any
additional rules for behavior and safety set by the Principal, teachers, or other school staff.
•
Remain alert to and promptly report safety hazards, such as intruders on campus and threats made by a
person toward a student or staff member.
•
Know emergency evacuation routes and signals.
•
Immediately follow instructions from staff members who are overseeing student welfare.
Tobacco-Free School Notice
Smoking and using smokeless tobacco are not permitted in school buildings, vehicles, or on school property, 300 feet
from school property, or at school-related or school-sanctioned events off school property. Students may not possess
tobacco products at any of the locations or activities listed above. All violators are subject to possible prosecution, as
allowed by law. Additionally, student violators are subject to the disciplinary terms of the Student Code of Conduct.
Alcohol-Free School Notice
In order to provide a safe and alcohol-free environment for students and employees, all alcoholic beverages are
prohibited on school property at all times, and at all school-sanctioned activities occurring on or off school property.
Student violators are subject to the disciplinary terms of the Student Code of Conduct.
Drug-Free School Notice
The school believes that student use of illicit drugs is both wrong and harmful. Consequently, the school prohibits the
use, sale, possession, or distribution of illicit drugs by students on school premises or any school activity, regardless
of its location. Student violators are subject to possible prosecution, as allowed by law, as well as the disciplinary
terms of the Student Code of Conduct.
Emergency Medical Treatment
If a student has a medical emergency at school or a school-related activity and the parent cannot be reached, school
employees will seek emergency medical treatment unless a parent has previously provided a written statement denying
30
this authorization. Therefore, parents are asked each year to complete an emergency care consent form, which includes
information about their student’s allergies to medications, etc. Parents should keep emergency care information up-
to-date. Please contact the Principal or secretary to update any information.
Illness during School Hours
Students becoming ill or injured during the school day are directed to report to the nurse. If the nurse is not available,
the student should report to the main office. Parents or other persons designated on the student’s enrollment application
will be contacted as appropriate.
Except in emergencies, students failing to report to the nurse or main office will be counted absent, unexcused.
Students must report to the main office before leaving the building.
Administration of Medication
All medication should be administered outside of school hours, if possible. If necessary, medication can be
administered at school under the following circumstances:
•
The school will NOT dispense over the counter medication (i.e., acetaminophen, aspirin, ibuprofen, etc.) to
students.
•
Medication brought to school must be submitted to the school nurse, along with a Medication
Administration Directions Form signed by the student’s physician and parent.
•
Prescription medications administered during school hours must be prescribed by a physician or advanced
nurse practitioner (“ANP”) and filled by a pharmacist licensed in DC
•
Prescription medications must be submitted in a labeled container showing the student’s name, name of the
medication, reason the medication is being given, proper dosage amounts, the time the medication must be
taken, and the method used to administer the medication. Medications sent in plastic baggies or unlabeled
containers will NOT be administered.
•
Only the amount of medication needed should be delivered to the school, i.e., enough medication to last one
day, one week, etc. In cases of prolonged need, send in the amount for a clearly specified period. Extra
medication will not be sent home with the student.
•
If the school provides liability insurance for a licensed physician or registered nurse who provides volunteer
services to the school, the Board may allow the physician or nurse to administer to any student
nonprescription medication or medication currently prescribed for the student by the student’s personal
physician.
•
Changes to daily medications require written instruction from the physician or ANP and written permission
from the parent. Parents are responsible for advising the school office that a medication has been
discontinued.
Asthma & Anaphylaxis Medication
Asthma and anaphylaxis are life-threatening conditions, and students with those conditions are entitled to possess and
self-administer prescription medication while on school property or at school-related events.
Student possession and self-administration of asthma or anaphylaxis medication at school requires the student to
demonstrate his or her ability to self-administer the medication to the student’s physician or other licensed health care
provider and the school nurse, if available. Requirements also include written authorization from the student’s parent
and physician or other licensed health care provider on file in the school office indicating the student is capable of
31
independently administering his or her own asthma or emergency anaphylaxis medication. Medication in a student’s
possession must be in an original container with a prescription label. Please note that most pharmacies will place a
label on the inhaler devise upon request.
Counseling
The school provides a counselor to see students regarding problems that they may be experiencing at school or home.
Usually, a student’s class teacher will refer the student to the designated counselor.
Bacterial Meningitis
The law requires Harmony DC Public Charter School to provide the following information:
What is Meningitis?
Meningitis is an inflammation of the covering of the brain and spinal cord. It can be caused by viruses, parasites,
fungi, and bacteria. Viral meningitis is most common and the least serious. Bacterial meningitis is the most common
form of serious bacterial infection with the potential for serious, long-term complications. It is an uncommon disease,
but requires urgent treatment with antibiotics to prevent permanent damage or death.
What are the Symptoms?
Someone with meningitis will become very ill. The illness may develop over one or two days, but it can also rapidly
progress in a matter of hours. Not everyone with meningitis will have the same symptoms. Students and adults with
meningitis may have a severe headache, high temperature, vomiting, sensitivity to bright lights, neck stiffness or joint
pains, and drowsiness or confusion. In both student and adults, there may be a rash of tiny, red-purple spots. These
can occur anywhere on the body. The diagnosis of bacterial meningitis is based on a combination of symptoms and
laboratory results.
How Serious Is Bacterial Meningitis?
If it is diagnosed early and treated promptly, the majority of people make a complete recovery. In some cases it can
be fatal or a person may be left with a permanent disability.
How Is Bacterial Meningitis Spread?
Fortunately, none of the bacteria that cause meningitis are as contagious as diseases like the common cold or the flu,
and they are not spread by casual contact or by simply breathing the air where a person with meningitis has been. The
germs live naturally in the back of our noses and throats, but they do not live for long outside the body. They are
spread when people exchange saliva (such as by kissing; sharing drinking containers, utensils, or cigarettes). The germ
does not cause meningitis in most people. Instead, most people become carriers of the germ for days, weeks, or even
months. The bacteria rarely overcome the body’s immune system and cause meningitis or another serious illness.
How Can Bacterial Meningitis Be Prevented?
Do not share food, drinks, utensils, toothbrushes, or cigarettes. Limit the number of persons you kiss. While there are
vaccines for some other strains of bacterial meningitis, they are used only in special circumstances. These include a
disease outbreak in a community or for people traveling to a country where there is a high risk of getting the disease.
Also, a vaccine is recommended by some groups for college students, particularly freshmen living in dorms or
residence halls. The vaccine is safe and effective (85–90%). It can cause mild side effects, such as redness and pain at
the injection site lasting up to two days. Immunity develops within seven to ten days after the vaccine is given and
lasts for up to five years.
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What Should You Do If You Think You Or A Friend Might Have Bacterial Meningitis?
You should seek prompt medical attention.
Where Can You Get More Information?
Your family doctor and the staff at your local or regional health department office are excellent sources for information
on all communicable diseases. You may also contact the DC Department of Health Immunization Division at (202)
576-9325.
Communicable Diseases
To protect other students from contagious illnesses, students infected with certain diseases are not allowed to come to
school while contagious. Parents of a student with a communicable or contagious disease should phone the Principal
so that other students who might have been exposed to the disease can be alerted. Among the more common of these
diseases are the following:
•
Amebiasis Influenza
•
Campylobacteriosis
•
Measles (rubeola)
•
Chickenpox Meningitis, bacterial
•
Common cold Meningitis, viral
•
Conjunctivitis, bacterial and/or viral
•
Mumps
•
Fever
•
Pertussis (whooping cough)
•
Fifth disease (erythema infectiosum)
•
Ringworm
•
GastroenteritisRubella (German measles)
•
GiardiasisSalmonellosis
•
Head lice (pediculosis)
•
Scabies
•
Hepatitis AShigellosis
•
Infections (wounds, skin, and soft tissue)
•
Steptococcal sore throat and scarlet fever
•
Infectious mononucleosis
•
Tuberculosis, pulmonary
Any student excluded from school attendance for reason of communicable disease may be readmitted by one or more
of the following methods, as determined by the local health authority:
•
Certificate of the attending physician, advanced practice nurse, or physician assistant attesting that the child
does not currently have signs or symptoms of a communicable disease or to the disease’s non-infectiousness
in a school setting;
•
Submitting a permit for readmission issued by a local health authority; or
•
Meeting readmission criteria as established by the commissioner of health.
33
Screenings & Testing
Fitness Testing
According to requirements under state law, the school will annually assess the physical fitness of students. The school
is not required to assess a student for whom, as a result of disability or other condition identified by rule or law, the
assessment exam is inappropriate.
Dyslexia & Related Disorders
From time to time, students may be screened and treated for dyslexia and other related disorders in accordance with
programs, rules, and standards approved by DC. Parents will be notified should the school determine a need to identify
or assist a student diagnosed with dyslexia or related disorder.
Vision & Hearing Screenings
All children enrolled in public schools must be screened for possible vision and hearing problems in accordance with
regulations issued by the DC Department of Health and Human Services. Students shall be screened for vision and
hearing problems annually at any time during the year prior to May 31.
Screening records for individual students may be inspected by the DC Department of Health or a local health
department, and may be transferred to another school without parental consent.
Exemption
A student is exempt from screening requirements if screening conflicts with the tenets and practices of a recognized
church or religious denomination of which the individual is an adherent or a member. To qualify for the exemption,
the individual or, if the individual is a minor, the minor’s parent, managing conservator, or guardian, must submit to
the Principal on or before the day of admission an affidavit stating the objections to screening.
Immunizations
The District of Columbia requires that every child be immunized against preventable diseases caused by infectious
agents in accordance with an established immunization schedule. For more information, you may also contact the DC
Department of Health Immunization Division at (202) 576-9325.
Proof of immunization may be shown through personal records from a licensed physician or public health clinic with
a signature or rubber-stamp validation.
Provisional Enrollment Awaiting Immunization Records
A student may be enrolled provisionally for no more than 30 days if he or she transfers from one DC school to another,
and is awaiting the transfer of immunization records.
A student may be enrolled provisionally if the student has an immunization record that indicates the student has
received at least one dose of each specified age-appropriate vaccine required by law. To remain enrolled, the student
must complete the required subsequent doses in each vaccine series on schedule and as rapidly as is medically feasible
and provide acceptable evidence of vaccination to the school. Harmony DC Public Charter School shall review the
immunization status of a provisionally enrolled student every 30 days to ensure continued compliance in completing
34
the required doses of vaccination. If, at the end of the 30-day period, a student has not received a subsequent dose of
vaccine, the student is not in compliance and the school shall exclude him or her from school attendance until the
required dose is administered.
A student who is homeless, as defined by the McKinney Act (42 U.S.C. § 11302), shall be admitted temporarily for
30 days if acceptable evidence of vaccination is not available. The school shall promptly refer the student to
appropriate public health programs to obtain the required vaccinations.
Exclusion from Immunization Requirements
Exclusions from immunization compliance are allowable on an individual basis for medical reasons, reasons of
conscience, and active duty with the armed forces of the United States.
If a student should not be immunized for medical reasons, the student must present a statement signed by the child’s
physician (M.D. or D.O.), duly registered and licensed to practice medicine in the United States who has examined
the child, in which it is stated that, in the physician’s opinion, the vaccine required is medically contraindicated or
poses a significant risk to the health and well-being of the child or any member of the child’s household. Unless it is
written in the statement that a lifelong condition exists, the exemption statement is valid for only one year from the
date signed by the physician.
To claim exclusion for reasons of conscience, including a religious belief, a signed DSHS affidavit must be presented
by the student’s parent, stating that the student’s parent declines vaccinations for reasons of conscience, including
because of the person’s religious beliefs. The affidavit will be valid for a two-year period. Information for obtaining
an affidavit for exclusion from immunization requirements is available at
http://dcps.dc.gov/health.
The official
affidavit form must be notarized and submitted to the school office within 90 days from the date it is notarized.
Harmony DC Public Charter School will accept only official DSHS affidavit forms developed and issued by DSHS;
no other forms or reproductions will be allowed. The student, who has not received the required immunizations for
reasons of conscience, including religious beliefs, may be excluded from school in times of emergency or epidemic
declared by the commissioner of public health.
To claim exclusion for military service, the student must prove that he or she is serving on active duty with the armed
forces of the United States.
If a parent seeks an exemption for more than one student, a separate form must be provided for each student.
Immunization Records Reporting
The school’s record of your student’s immunization history, while private in most instances, may be inspected by the
DC Department of Heath Immunization Division and transferred to other schools associated with the transfer of your
student to those schools.
Child Abuse Reporting & Programs
Harmony DC Public Charter Schools provides child abuse anti-victimization programs and cooperates with official
child abuse investigators as required by law. Harmony provides training to its teachers and students in preventing and
addressing incidents of sexual abuse and other maltreatment of children, including knowledge of likely warning signs
indicating that a child may be a victim of sexual abuse or maltreatment. Assistance, interventions and counseling
options are also available.
Harmony’s administration shall cooperate with law enforcement investigations of child abuse, including investigations
by the District of Colombia child protection services. As mandated by local and federal law, school officials may not
35
refuse to permit an investigator to interview at school a student who is alleged to be a victim of abuse or neglect.
School officials may not require the investigator to permit School personnel to be present during an interview
conducted at school.
Law Enforcement Agencies
The following procedures shall be followed when law enforcement officers and other lawful authorities want to
question or interview a student at the school:
•
The school administration shall verify and record the identity of the official and request an explanation of
the need to question or interview the student at school;
•
The school administration shall make reasonable efforts to notify the student’s parent, caretaker, or legal
guardian.
•
Unless prohibited by law or when the student has been arrested or taken into police custody, a staff member
shall be present during the questioning or interview.
•
When the investigation involves allegations of child abuse, special rules apply. See “Child Abuse Reporting
and Programs”
The school shall permit a student to be taken into custody and notify the student’s parent, care taker, or legal guardian:
•
Pursuant to an order of the juvenile court;
•
Pursuant to the laws of arrest;
•
By a law enforcement officer if there is probable cause to believe the student has engaged in delinquent
conduct or conduct in need of supervision;
•
By a probation officer if there is probable cause to believe the student has violated the terms of probation
imposed by a juvenile court;
•
Pursuant to a properly issued directive to apprehend; or
•
By an authorized representative of the DC Child Protective Services, a law enforcement officer, or a juvenile
probation officer without a court order as it relates to the student’s physical health or safety.
Plan for Addressing Sexual Abuse and Other Maltreatment of Students
Mandated Reporting
Under DC Law, school staff are required to report an individual suspected of neglect of a child in order to identify
neglected children and to assure their protection and prevention of further abuse or neglect of the child or his/her
siblings.
An abused or neglected child, for this section, is defined as an individual less than 18 years old:
(i) who has been abandoned or abused by his or her parent, guardian, or custodian, or whose parent,
guardian, or custodian has failed to make reasonable efforts to prevent the infliction of abuse upon the child.
For the purposes of this sub-subparagraph, the term "reasonable efforts" includes filing a petition for civil
protection from intrafamily violence pursuant to § 16 1003;
(ii) who is without proper parental care or control, subsistence, education as required by law, or other care or
control necessary for his or her physical, mental, or emotional health, and the deprivation is not due to the
36
lack of financial means of his or her parent, guardian, or custodian;
(iii) whose parent, guardian, or custodian is unable to discharge his or her responsibilities to and for the child
because of incarceration, hospitalization, or other physical or mental incapacity;
(iv) whose parent, guardian, or custodian refuses or is unable to assume the responsibility for the child's care,
control, or subsistence and the person or institution which is providing for the child states an intention to
discontinue such care;
(v) who is in imminent danger of being abused and another child living in the same household or under the
care of the same parent, guardian, or custodian has been abused;
(vi) who has received negligent treatment or maltreatment from his or her parent, guardian, or custodian;
(vii) who has resided in a hospital located in the District of Columbia for at least 10 calendar days
following the birth of the child, despite a medical determination that the child is ready for discharge from the
hospital, and the parent, guardian, or custodian of the child has not taken any action or made any effort to
maintain a parental, guardianship, or custodial relationship or contact with the child;
(viii) who is born addicted or dependent on a controlled substance or has a significant presence of a
controlled substance in his or her system at birth;
(ix) in whose body there is a controlled substance as a direct and foreseeable consequence of the acts or
omissions of the child's parent, guardian, or custodian; or
(x) who is regularly exposed to illegal drug-related activity in the home.
What is Sexual Abuse of a Child?
The DC Family Code defines “sexual abuse” as any sexual conduct harmful to a child’s mental, emotional, or physical
welfare as well as, in certain circumstances, failure to make a reasonable effort to prevent sexual conduct harmful to
a child.
What is Other Maltreatment of a Child?
Under the law, “other maltreatment” of a child includes “abuse” or “neglect,” as defined by the DC Child and Family
Services Agency.
Reports may be made by contacting one of the following:
Abuse Hotline: (202) 671 7233 or in non-emergency situations the DC Metropolitan Police Department: (202) 727-
9099.
Call 911 for emergency situations.
Harmony has established the following Plan for Addressing Sexual Abuse of Children (the “Plan”). The Plan may be
accessed through the School’s website, and is available in the Principal’s office.
Methods for Increasing Awareness Regarding Sexual Abuse or Other Maltreatment of
Children
37
For Teachers
The School annually trains teachers in all content areas addressed in the Plan. Training will include contents of board
policy and is provided by campus staff, administrative staff, or outside agencies as determined by the campus
administration.
For Students
School counselors or staff will address issues to increase awareness regarding sexual abuse and other maltreatment of
children and anti-victimization programs with age appropriate conversation and materials no less than once per
semester. These discussions will occur in classroom group settings for students in grades K–5.
For Parents
Parents must be aware of warning signs indicating that their child may have been or is being sexually abused or
otherwise maltreated. A child who has experienced sexual abuse or other maltreatment should be encouraged to seek
out a trusted adult. Be aware, as a parent or other trusted adult, that evidence of sexual abuse or other maltreatment
may be more indirect than disclosures or signs of physical abuse. It is important to remain calm and comforting if your
child, or another child, confides in you. Reassure the child that he or she did the right thing in coming to you.
The fact that the abuser is a parent or other family member does not remove your obligation to protect the child.
Parents who permit their child to remain in a situation where he or she may be injured or abused may also be subject
to prosecution for child abuse. And, if you are frightened for your own safety or that of your child, you should call
911 or 1-800-252-5400.
Also remember that parents are legally responsible for the care of their children and must provide their children with
safe and adequate food, clothing, shelter, protection, medical care and supervision, or arrange for someone else to
provide these things. Failure to do so may be considered neglect.
The Campus Principal or designee will provide information regarding counseling options available in your area for
you and your child if your child is a victim of sexual abuse or other maltreatment. DFPS also provides early abuse
intervention through counseling programs. Services available in your county can be accessed at the following web
address:
The following websites are also helpful:
http://cfsa.dc.gov/service/report-child-abuse-and-neglect
Sexual Abuse Prevention Programs:
http://www.childwelfare.gov/preventing/programs/types/sexualabuse.cfm
Promoting Healthy Families in Your Neighborhood:
http://www.childwelfare.gov/pubs/res_packet_2008/
Signs of Child Abuse:
http://www.keepkidshealthy.com/welcome/commonproblems/child_abuse.html
Likely Warning Signs of Sexual Abuse or Other Maltreatment
Psychological and behavioral signs of possible sexual abuse and other maltreatment may include:
•
Nightmares, sleep problems, extreme fears without an obvious explanation.
38
•
Sudden or unexplained personality changes; becoming withdrawn, angry, moody, clingy, “checking out” or
showing significant changes in eating habits.
•
Depression or irritability.
•
An older child behaving likes a young child, for example, bedwetting or thumb sucking.
•
Developing fear of certain places or resisting being alone with an adult or young person for unknown
reasons.
•
Resistance to routine bathing, toileting, or removing clothes, even in appropriate situations.
•
Play, writing, drawings, or dreams of sexual or frightening images.
•
Refusal to talk about a secret he or she has with an adult or older child.
•
Leaving clues that seem likely to provoke a discussion about sexual issues.
•
Using new or adult words for body parts.
•
Engaging in adult-like sexual activities with toys, objects or other children.
•
Developing special relationships with older friends that may include unexplained money, gifts, or privileges.
•
Intentionally harming him or herself, for example, drug/alcohol use, cutting, burring, running away, and
sexual promiscuity.
•
Thinking of self or body as repulsive, dirty, or bad.
•
Becoming increasingly secretive about Internet or telephone use.
Physical symptoms of possible sexual abuse or other maltreatment include:
•
Stomachaches or illness, often with no identifiable reason.
•
Difficulty in walking or sitting.
•
Stained or bloody underwear.
•
Genital or rectal pain, itching, swelling, redness, or discharge.
•
Bruises or other injuries in the genital or rectal area.
•
Unexplained soreness, pain or bruises around the mouth, sexually transmitted disease, or pregnancy.
Any one sign does not necessarily mean that a child has been sexually abused or maltreated, but the presence of several
signs is the time you should begin asking questions and seeking help. Signs often first emerge at other times of stress,
such as during a divorce, death of a family member or pet, problems at school or with friends, or other traumatic or
anxiety-inducing events.
Actions That a Child Who is a Victim of Sexual Abuse or Other Maltreatment Should Take
During student awareness sessions concerning sexual abuse and other maltreatment issues, students will be
encouraged to tell a trusted adult in a private and confidential conversation if they have been a victim of sexual abuse
or have been in situations that make them feel uncomfortable in any way. School employees are trained to take
appropriate actions to help the child obtain assistance and to follow proper reporting procedures. Older students will
also be provided with local crisis hotline numbers to obtain assistance.
Student Code of Conduct
To function properly, education must provide an equal learning opportunity for all students by recognizing, valuing,
and addressing the individual needs of every student. In addition to the regular curriculum, principles and practices of
good citizenship must also be taught and modeled by school staff. This includes an appreciation for the rights of others.
39
Harmony DC Public Charter School is committed to helping every student fulfill his or her intellectual, social,
physical, and emotional potential. To foster an orderly and distraction-free environment, Harmony DC Public Charter
School has established this Student Code of Conduct (“the Code”). The Code outlines prohibited behaviors and
consequences for such behavior. Harmony DC Public Charter School has the responsibility and authority to enforce
the Code, question students, counsel them, and assign discipline sanctions when appropriate.
The Code does not define all types and aspects of student behavior. The Harmony DC Board of Directors may establish
written policies, rules, and regulations of general application governing student conduct in all schools. In addition, the
Principal, within his or her own school, may establish certain rules and regulations not inconsistent with those
established by the Board.
Any conduct that causes or creates a reasonable likelihood that it will cause a substantial disruption in or material
interference with any school function, activity, or purpose, or that interferes or creates a reasonable likelihood that it
will interfere with the health, safety, or well-being or the rights of other students is prohibited.
A teacher may send a student to the Principal’s office to maintain effective discipline in the classroom. In addition, a
teacher may remove a student from class:
•
Who has been documented by the teacher to repeatedly interfere with the teacher’s ability to communicate
effectively with the students in the class or with the ability of the student’s classmates to learn; or
•
Whose behavior the teacher determines is so unruly, disruptive, or abusive that it seriously interferes with
the teacher’s ability to communicate effectively with the students in the class or with the ability of the
student’s classmates to learn.
The Board of Directors has authorized detention, loss of privileges, in-school and out-of-school suspension, and
expulsion as methods of disciplining students. The Board of Directors has also given authority to the Principal to use
any of these disciplinary actions which, in his or her judgment, is appropriate for the violation.
When students participate in student activities, they will also be expected to follow the guidelines and
constitutions that further specify the organization’s expectations, student behavior and consequences.
Disruptive Activity
In order to protect student safety and sustain an educational program free from disruption, the law permits the school
to take action against any person who:
•
Interferes with the movement of people in an exit, entrance, or hallway of a school building without
authorization from the Principal;
•
Interferes with an authorized activity by seizing control of all or part of a building;
•
Uses force, violence, or threats in an attempt to prevent participation in an authorized assembly;
•
Uses force, violence, or threats to cause disruption during an assembly;
•
Interferes with the movement of people at an exit or an entrance to school property;
•
Uses force, violence, or threats in an attempt to prevent people from entering or leaving school property
without authorization from the Principal;
•
Disrupts the conduct of classes or other school activities while on school property or on public property that
is within 500 feet of school property; or
•
Interferes with the transportation of students in school vehicles.
“Disruption” includes making loud noises; enticing, attempting to entice, preventing, or attempting to prevent a student
from attending a required class or school activity; entering a classroom without the consent of either the Principal or
the teacher; and, through acts of misconduct or the use of loud or profane language, disrupting class activities.
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Jurisdiction
The school may discipline a student:
For any violation of the Code committed while a student is:
•
On school property;
•
In transit to or from school;
•
Attending any school-related or school-sponsored activity
•
On the school property of another DC school district;
•
Attending another district’s school-sponsored or school-related activity;
•
When a school employee, student, or volunteer is a victim of retaliation no matter when or where it takes
place; or
•
When a felony is committed.
Note
In addition to disciplinary consequences, misdemeanor and felony offenses committed on campus will be reported to
an appropriate law enforcement agency.
Discipline Policy
School-Wide Rules
Students shall:
•
Demonstrate courtesy at all times.
•
Behave in a responsible manner, always exercising self-discipline and control.
•
Attend all classes, regularly and on time.
•
Be prepared for each class.
•
Meet school standards for grooming and dress.
•
Obey all campus and classroom rules.
•
Respect the rights of others, including property and facilities of the school.
•
Cooperate with and assist school personnel, including volunteers, in maintaining safety, order and
discipline.
•
Adhere to all requirements of the currently-adopted Code.
Harmony DC Core Values
Mustang PRIDE:
•
Perseverance
•
Reliability
•
Integrity
•
Dedication
•
Empathy
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Responsibilities of Guardians
Parents are expected to:
•
Model appropriate behavior for students by showing respect for themselves, students, teachers, other
parents, and school staff;
•
Ensure their student’s compliance with school attendance requirements and promptly report and explain
absences and tardies to the school;
•
Assist their student in being properly attired;
•
Take an active interest in the overall school program;
•
Communicate regularly with the school concerning their student’s conduct and progress;
•
Discuss report cards and work assignments with their student;
•
Bring to the attention of school authorities any problem or condition which affects their student;
•
Maintain up-to-date home, work, and emergency telephone numbers at the school;
•
Cooperate with school administrators and teachers in their efforts to achieve and maintain a quality school
system; and
•
Respond promptly when notified by campus to pick up student due to medical or disciplinary problems.
•
Respond promptly when notified of student disciplinary matters.
Positive Behavior Interventions & Supports (PBIS) System
Harmony DC Public Charter School has implemented a Positive Behavior Interventions & Supports (PBIS) system
through ClassDojo in which students are given paychecks for positive behavior. Students will have the ability to
redeem rewards, field trips, and special events at school with their paychecks. All teachers and staff will use this
system. Parents will also be notified when conduct results in consequences under the ClassDojo system.
PBIS is a way for schools to encourage good behavior. With PBIS, students learn about behavior, just as they
learn about other subjects like math or science. They key to PBIS is prevention, not punishment.
The Principles of PBIS at Harmony DC
•
Every child can learn proper behavior
•
Stepping in early can prevent more serious behavior problems
•
Each child is different and Harmony DC will provide many kinds of behavior support
•
PBIS is research based
•
Following a student’s behavioral progress is important
PBIS is a framework for teachers, administrators and parents and used with all students in the school. Research shows
that PBIS leads to better student behavior, less bullying, and an increase in academic performance.
Student Fair Access to School Amendment Act of 2018
“No student in grades kindergarten through 5 shall be subject to an out-of-school suspension or disciplinary un-
enrollment, unless a school administrator determines that the student has willfully caused, attempted to cause, or
threatened to cause bodily injury or emotional distress, to another person;”
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All disciplinary action will be taken in accordance with the SFASAA of 2018.
Discipline Offenses & Consequences
Corporal punishment is never an acceptable disciplinary measure.
Tier I Offenses
The following behaviors are prohibited at all School and School-related activities:
•
Accessing restricted areas.
•
Any violations of “Standards for Student Conduct” listed in the Code of Conduct in this Handbook.
•
Causing damage to School property in an amount less than $50.
•
Computer system violations, including violations of the School’s Acceptable Use policy (see Student
Acceptable Use Policy).
•
Dress and grooming code violations (see Dress and Grooming policy).
•
Engaging in offensive conduct of a sexual nature, whether verbal or physical, directed toward another
student or any other person.
•
Failing to comply with directives of School personnel.
•
Failing to comply with the School’s guidelines for student conduct in the cafeteria
•
Failing to comply with the School’s guidelines for student conduct in public areas
•
Inappropriate physical contact not defined as a Level II or Level III offense.
•
Missing class or tutorial sessions without excuse.
•
Offensive language, orally or in writing.
•
Parking infractions or violations of campus vehicle operation regulations.
•
Possessing a laser pointer on School property or at School-sponsored events.
•
Possessing and/or selling “look-alike” drugs.
•
Possessing, distributing, exhibiting, and/or transmitting obscene materials, including pornography.
•
Possession of any electronic and/or telecommunication devices without permission during school hours (see
Cell Phones and Other Electronic Devices policy).
•
Posting published materials or holding demonstrations or meetings on School property without School
approval (see Distribution of Published Materials policy).
•
Profanity and/or obscene gestures toward other students.
•
Scuffling.
•
Single acts of disruptive behavior, including non-compliance and insubordination.
•
Throwing objects not considered an illegal weapon that can cause bodily injury or property damage.
•
Unruly, disruptive, or abusive behavior that interferes with the teacher’s ability to effectively communicate
with students.
•
Possession of a cellular phone/paging device during the school day.
•
Use of a skateboard, scooter, and/or roller blades while on School property.
•
Verbal or written abuse, i.e., name-calling, racial or ethnic slurs, or derogatory statements that may disrupt
the school environment.
43
Tier II Offenses
The following behaviors are prohibited at all School and School-related activities:
•
Abusing prescription drugs, giving a prescription drug to another student, or possessing or being under the
influence of another person’s prescription drug on School property or at a School-related event (except the
possession of asthma or anaphylaxis medications, as allowed by Administration (See Medication use
policy).
•
Academic dishonesty (See Academic Dishonesty policy)
•
Assault of another student.
•
Being a member of, pledging to become a member of, joining, or soliciting another person to join, or pledge
to become a member of a public school fraternity, sorority, or gang, meaning an organization composed
wholly or in part of students that seeks to perpetuate itself by taking in additional members from the students
enrolled in school on the basis of the decision of its membership rather than on the free choice of a student
who is qualified to fill the special aims of the organization.
•
Bullying and/or cyber-bullying as defined by the Student Handbook and/or Board policy (see Amended
“Freedom from Bullying and Cyber-bullying” portion of the Handbook), as well as conduct including verbal or
physical harassment or threat thereof, taunting, hazing, intimidating or any other action whereby one or more
individuals deliberately single out another student for cruel, mean and/or humiliating treatment.
•
Causing damage to School property in an amount equal to or greater than $50.
•
Crafting a “hit list,” meaning a list of people targeted to be harmed using a firearm, knife, or other object to
be used with intent to cause bodily harm.
•
Dating Violence or Retaliation (see Amended “Freedom from Discrimination, Harassment, and Retaliation”
portion of the Handbook).
•
Disrespect to teacher such as rolling eyes, sucking teeth, etc.
•
Engaging in any misbehavior that gives School officials reasonable cause to believe that such conduct will
substantially disrupt the school program or incite violence.
•
Engaging in conduct similar to prohibited discrimination or harassment, even if that conduct does not rise
to the level of harassment prohibited by law or School policy (see Amended “Freedom from Discrimination,
Harassment, and Retaliation” portion of the Handbook).
•
Failure to comply with School guidelines regarding In-School Suspension and/or missing more than one
scheduled In-School Suspension assignment without a confirmed excuse (see In School Suspension policy).
•
Failure to comply with School rules regarding student transportation (see Transportation policy)
•
False accusation of the commission of a misdemeanor or felony.
•
Falsification and/or forgery of School records.
•
Fighting or arranging a fight. Students involved in fighting will, at a minimum, be suspended for the
remainder of the day.
•
Flagrant violations of the Harmony Acceptable Use Policy or other actions that corrupt the educational value
of the School’s computers or Internet service (see Student Acceptable Use Policy)
•
Gambling or playing cards, including but not limited to card playing, dice shooting and/or sports pools and
involves the transfer of money or other personal belongings or assistance from one person to another.
Bringing, trading, or playing with any cards are prohibited. Playing cards will be confiscated.
•
Harassment, meaning threatening to cause harm or bodily injury to another student, engaging in sexually
44
intimidating conduct, causing physical damage to the property of another student, subjecting another student
to physical confinement or restraint, or maliciously taking any action that substantially harms another
student’s physical or emotional health or safety.
•
Hazing, meaning an intentional, knowing, or reckless act, occurring on or off School property, by one person
alone or acting with others, directed against a student, that endangers the mental or physical health or safety
of a student for the purpose of pledging, being initiated into, affiliating with, holding office in, or
maintaining membership in an organization.
•
Indecent exposure or inappropriate public displays of affection, including kissing, hugging, physical
conduct, etc.
•
Intentionally providing incorrect information to School officials.
•
Knife possession.
•
Leaving a School campus, classroom, or event without written permission from an administrator.
•
Misdemeanor vandalism and/or criminal mischief.
•
Possessing a razor, box cutter, chain, or any other object used in a way that threatens or inflicts bodily injury
to another person.
•
Possessing a stun gun, mace, or pepper spray.
•
Possessing ammunition.
•
Possessing, exhibiting, or threatening with a look-alike weapon, including without limitation, BB guns, CO2
guns, air pistols or rifles, pellet guns, or any other device designed to appear to be a firearm or other weapon.
•
Possession of stolen property.
•
Possession or use of alcohol on School property or at School-related events.
•
Possession or use of fireworks or other explosive devices.
•
Possession or use of tobacco or related products on School property or at School-related events.
•
Profanity/obscene gestures toward personnel.
•
Refusal to follow directions from a School employee or administrator.
•
Repetitive Tier I Offenses – i.e., two or more Tier I offenses within a quarter.
•
Secret society activity.
•
Sending or posting abusive, obscene, sexually oriented, threatening, harassing, defamatory or illegal
electronic messages, sexting.
•
Stealing and/or theft.
•
Suspicious drug/alcohol involvement.
•
Threats against School personnel and/or other students. Using the Internet or other electronic
communications to threaten students or employees, or cause disruption to the school program.
•
Violating the School’s examination procedures (see Examination Procedures policy).
Tier III Offenses
The following behaviors are prohibited at all School and School-related Activities:
•
Aggravated assault.
•
Aggravated kidnapping.
•
Aggravated robbery.
•
Aggravated sexual assault
45
•
Any discretionary or mandatory expulsion violation under DCMR Chapter 25 Tier 5, no matter when or
where the offense takes place
•
Arson.
•
Assault.
•
Attempts to copy and/or modify another student’s work files stored on a computer.
•
Burglary of a motor vehicle on campus.
•
Commission of a felony offense
•
Conduct punishable as a felony.
•
Death threats.
•
Deliberate destruction or tampering with School computer data or networks.
•
False alarm or report.
•
Felony criminal mischief against school property, another student, or school staff.
•
Inappropriate sexual conduct.
•
Indecency with a child.
•
Issuing a false fire alarm.
•
Persistent Level I offenses – i.e., four Level I offenses within a semester.
•
Persistent Level II offenses – i.e., two or more Level II offenses within a semester.
•
Possessing, selling, distributing, or being under the influence of inhalants.
•
Possessing, selling, distributing, or being under the influence of a simulated controlled substance.
•
Public lewdness.
•
Required registration as a sex offender.
•
Retaliation against any school employee or volunteer at any time or place.
•
Setting or attempting to set fire on school property (not arson).
•
Sexual assault.
•
Targeting another individual for bodily harm.
•
Use of the School’s Internet access to engage in conduct that constitutes felony criminal mischief and/or
deliberate attempts to bypass installed computer security software.
•
Use, exhibition, or possession of a firearm, knife, club, or prohibited weapon.
•
Use, sale, possession, distribution, or being under the influence of marijuana, controlled substances or illicit
drugs, or alcoholic beverages on School premises or during any School activity, regardless of location.
Consequence Flow for Tiered Offenses
The following ClassDojo deductions will take place after proper interventions have taken place in the
classroom in regards to classroom management and communication of rules and expectations.
1
st
infraction: ClassDojo deduction given only after two verbal warnings
2
nd
infraction: Refocus lunch (Another ClassDojo deduction based on level of offense)
3
rd
infraction: Phone call home & THINK Time & ClassDojo deduction
46
4
th
infraction: Teacher 1 on 1 (Tier I only) Team THINK Time out (admin included for Tiers 2 and 3)
5
th
infraction: In School Suspension (Tier II only)
6
th
infraction: Major referral (Tier III only)
•
Any applicable Tier I or Tier II Disciplinary Consequence
•
Out of school suspension for up to 5 days (in accordance with Student Fair Access to School
Amendment Act of 2018)
•
Expulsion (upon Discipline Committee recommendation) (in accordance with Student Fair
Access to School Amendment Act of 2018)
All consequences will be data-driven. Use of Kickboard is a requirement if consequences are to be
enforced. Teachers will also be required to take the necessary steps in the PBIS flowchart before
enforcing consequences. This includes proper classroom interventions detailed in the PBIS plan for Tier 1
behaviors.
Other Disciplinary Consequences (not in order of progressive disciplinary measures)
•
Refocus Lunch
•
Loss of recess/privileges
•
In School Suspension.
•
Assignment of school duties such as scrubbing desks or picking up litter.
•
Behavioral contracts or individually developed behavior management plans.
•
Confiscation of cell phone; The school is not liable for lost or stolen cell phone. All confiscated phones
must be turned in to the Campus Principal’s office immediately, if possible, or as soon as practicable the
day the phone is confiscated.
•
Community service.
•
Cooling-off time or “time-out.”
•
Counseling by teachers, counselors, or administrative personnel.
•
Kickboard deductions.
•
Confiscation of electronic devices used during the instructional day.
•
Grade reductions for academic dishonesty.
•
Loss of computer privileges/Internet access.
•
Parent/guardian observations in student’s classes.
•
Parent/guardian conference with teacher or Principal.
•
Peer mediation.
•
Placement in another appropriate classroom.
•
Restitution/restoration, if applicable.
•
School-assessed and school-administered probation.
•
Seating changes within the classroom.
•
Temporary confiscation of items that disrupt the educational process.
•
Verbal correction.
•
Voluntary peer mediation/family management classes/community service.
47
•
Withdrawal of privileges, such as participation in extracurricular activities and eligibility for seeking and
holding honorary offices, and/or membership in school-sponsored clubs or organizations.
Harmony DC Restraint Policy
In School & Out of School Suspension
The following rules and regulations apply to all students assigned to in school suspension:
•
Students must report to the detention room at 8:30 a.m. Students arriving after 8:35 a.m. could be counted
as absent. In school suspension will be run from 8:30 a.m. until dismissal time.
•
Students will bring materials to work on, including an in school suspension assignment with their teachers’
names, subjects, and assignments. Students are responsible for obtaining assignments from each teacher.
•
Students must sign in when reporting to the ISS room, and sign out when the suspension period is over.
•
Students may not leave the detention room without permission from an Assistant Principal. Without
assistant principal permission, a student cannot go out of ISS room.
•
Students are to keep the ISS room clean.
•
No talking.
•
Students must be seated at all times.
•
No physical contact of any kind between students is allowed.
•
All materials must be brought to the room when reporting, students will not be permitted to leave.
•
Students will not be permitted to go to lunch. They will have their lunch in ISS room. Students may not
bring food or drink into the ISS room other than lunch time.
•
No disruptive behavior will be allowed.
•
Unexcused absences from suspension will be referred to the Assistant Principal.
•
No visits by parents, relatives or other students are allowed.
•
Sleeping is prohibited.
•
Transportation to the in-school suspension site is the responsibly of the student and his or her parent(s).
Transportation arrangements must be made prior to arrival at the site. Telephones are not available for
student use.
•
Students must abide by the provisions of this Handbook and the Student Code of Conduct during their
suspension period.
•
A student who misses a scheduled in school suspension will complete the in school suspension upon return
to school. If a student misses more than one scheduled in school suspension without a confirmed excuse, he
or she may be subject to an out of school suspension.
Failure to follow these guidelines will be reported to the Assistant Principal for further action, which may include up
to three days of out of school suspension or any other Tier I offense.
Out of School Suspension
•
Notice of suspension and the reasons for the suspension will be given to the student and/or parent by an
administrator.
•
The student shall receive credit for work missed during the period of suspension.
48
•
A student must make up work missed during the period of suspension within the same number of school days
the student was absent on suspension.
•
Out of school suspension shall not exceed five consecutive school days, or 20 days in a year unless school
principal provides a written justification to the student and parent describing why exceeding 20-day limit is
a more appropriate disciplinary action than alternative purposes.
•
The return of a student to school upon conclusion of an out-of-school suspension shall not made contingent
on a parent accompanying the student, attending a conference, or otherwise being present at the school.
Discipline Committee will review decisions regarding student discipline. The Discipline Committee may review all
offenses under the Code of Conduct. The Principal will review the Discipline Committee’s recommendation and issue
an appropriate consequence. For all decisions not involving expulsion, the Principal’s decision is final. Special rules
apply when the Discipline Committee recommends expulsion.
Prerequisites to Suspension
Prior to suspending a student, the Principal or designee must attempt to hold an informal conference with the student
to:
•
Notify the student of the accusations against him/her,
•
Allow the student to relate his or her version of the incident, and
•
Determine whether the student’s conduct warrants suspension.
Parent/Guardian Notification
If the Principal or designee determines the student’s conduct warrants suspension during the school day, the Principal
or designee will make reasonable effort to notify the student’s parent(s) that the student has been suspended before
the student is sent home. The Principal or designee will notify a suspended student’s parent(s) of the period of
suspension, the grounds for the suspension, and the time and place for an opportunity to confer with the Principal.
Credit During Suspension
A student shall receive credit for work missed during the period of suspension if the student makes up work missed
during the period of suspension within the same number of school days the student was absent on suspension.
Process for Appealing a Suspension
After a written notification of a suspension the student’s parent(s) or guardian may request a meeting with the
Disciplinary Team to discuss the details of the suspension and or if a different decision needs to take place. The school
shall make a good faith effort to inform the student and the student’s parent(s) of the time and place for a meeting.
The Principal may attend and audio record the meeting.
Immediately following the meeting, the Principal will notify the student and the student’s parent(s) in writing of his
or her decision. The decision shall specify:
• The length of the suspension, if any;
• The procedures for re-admittance at the end of the suspension period; and the right to appeal the Principal’s
decision to the Board of Directors
49
The notice shall also state that failure to timely request such a hearing constitutes a waiver of further rights in the
matter.
Conferences, Hearings, and Appeals
All students are entitled to due process including conferences, hearings, and/or appeals of disciplinary matters as
provided by state and federal law and school policy.
Process for Expulsion Notice
When the Discipline Committee and/or the Principal determine that a student’s conduct warrants expulsion, but prior
to taking any expulsion action, the Principal or designee will provide the student’s parent(s) with written notice of:
•
The reasons for the proposed disciplinary action; and
•
The date and location for a hearing before the Principal, within five school days from the date of the
disciplinary action.
The notice shall further state that, at the hearing, the student:
•
May be present;
•
Shall have an opportunity to present evidence;
•
Shall be apprised and informed of the school’s evidence;
•
May be accompanied by his or her parent(s); and
•
May be represented by an attorney.
Hearing Before Principal
The school shall make a good faith effort to inform the student and the student’s parent(s) of the time and place for
the hearing, and the school shall hold the hearing regardless of whether the student, the student’s parent(s) or another
adult representing the student attends. The Principal may audio record the hearing.
Immediately following the hearing, the Principal will notify the student and the student’s parent(s) in writing of his or
her decision. The decision shall specify:
•
The length of the suspension or expulsion, if any;
•
When the expulsion is not permanent, the procedures for re-admittance at the end of the expulsion period;
and the right to appeal the Principal’s decision to the Board of Directors
The notice shall also state that failure to timely request such a hearing constitutes a waiver of further rights in the
matter.
Appeal to the Board of Directors
The student or his or her parent(s) may appeal the expulsion decision to the Board of Directors by notifying the
Principal in writing within seven calendar days of the date of receipt of the Principal’s decision. The Board of Directors
will review the audio or transcribed record from the hearing before the Principal and notify the student and his or her
parent(s), caretaker, or guardian of the appeal decision, in writing, within ten calendar days of the date of the appeal.
The decision of the Board is final and may not be appealed.
Discipline consequences will not be deferred pending the outcome of an appeal of an expulsion to the Board.
50
No Credit Earned
Except when required by law, students will not earn academic credit during a period of expulsion.
Emergency Placement and Expulsion
If the Principal or designee reasonably believes a student’s behavior is so unruly, disruptive, or abusive that it seriously
interferes with a teacher’s ability to communicate effectively with students in a class, with the ability of a student’s
classmates to learn, or with the operation of the school or a school-sponsored activity, the Principal or designee may
order immediate removal of the student. Immediate suspension may be imposed by the Principal or designee if they
reasonably believe such action is necessary to protect persons or property from eminent harm. At the time of such an
emergency removal, the student will be given verbal notice of the reason for the action and appropriate hearings will
be scheduled within a reasonable time after the emergency removal.
Special Education Students
Except as set forth below, the placement of a student with a disability who receives special education services may be
made only by a duly constituted IEP committee. Any disciplinary action regarding the student shall be determined in
accordance with federal law and regulations.
Removal for More than Five Days
A student with disability who is removed from the student’s current placement for more than 5 days will receive the
services described in IDEA section 615(k)(1)(D)(i) and (ii) and have right to a manifestation determination and, where
appropriate, a functional behavioral assessment. A student with a disability who violates the Student Code of Conduct
may be removed from his or her current placement to an appropriate interim alternative educational setting, another
setting, or suspension, for more than five school days, (to the extent those alternatives are applied to children without
disabilities), in accordance with the procedures outlined in IDEA section 615(k)(1)(C)-(H) and (2).
Services during Removal
Harmony DC is required to provide services during the period of removal if the School provides services to a child
without disabilities who is similarly removed.
Notice of Procedural Safeguards
Not later than the date on which the decision to take the disciplinary action is made, the School shall notify the
student’s parents of the decision and of all procedural safeguards.
51
Manifestation Determination Review
A manifestation determination must occur within 10 days of any decision to change the child’s placement because of
a violation of a code of student conduct.
The LEA, the parent, and relevant members of the IEP team (as determined by the parent and the LEA) are involved
in conducting the review. Their purpose is to determine:
(i) If the conduct in question was caused by, or had a direct and substantial relationship to, the child’s disability; or
(ii) If the conduct in question was the direct result of the LEA’s failure to implement the IEP.
To make these determinations, the group will review all relevant information in the student’s file, including the
child’s IEP, any teacher observations, and any relevant information provided by the parents.
If the Determination is Yes
There are two scenarios under which the manifestation determination would be “yes.” These are when the conduct:
A. was a manifestation of the child’s disability, or
B. the direct result of the LEA’s failure to implement the child’s IEP.
If either condition is met, the student’s conduct must be determined to be a manifestation of his or her disability.
A. If the group determines that the child’s misconduct was the direct result of the LEA’s failure to implement
the child’s IEP, the “LEA will take immediate steps to remedy those deficiencies.”
Placement
Unless the behavior involved one of the special circumstances—weapons, drugs, or serious bodily injury—the
child would be returned to the placement from which he or she was removed as part of the disciplinary action.
However, the parent and LEA can agree to a change of placement as part of the modification of the behavioral
intervention plan. [§300.530(f)(2)]
B. If the group finds that the child’s misconduct had a direct and substantial relationship to his or her
disability, then the group must also reach a manifestation determination of “yes.” Such a determination
carries with it two immediate considerations:
• Functional behavioral assessment (FBA)
• Behavioral intervention plan (BIP)
52
Placement
The child must be returned to the placement from which he or she was removed as part of the disciplinary
action, with two exceptions:
• if the behavioral infraction involved special circumstances of weapons, drugs, or serious bodily injury;
or
• if the parents and LEA agree to change the child’s placement as part of the modification of the BIP.
If the Determination is “No”
A manifestation determination of “no” means either that:
• the child’s behavior was not caused by or did not have a direct and substantial relationship to the child’s
disability; or
• the child’s behavior was not the direct result of the LEA’s failure to implement the IEP.
In either case of “no,” school personnel have the authority to apply the relevant disciplinary procedures to the child
with disabilities in the same manner and for the same duration as the procedures would be applied to a child without
disabilities, except for whatever special education and related services the school is required to provide the child
with disabilities under §300.530(d).
Behavior Management Techniques
It is the School’s policy to treat all students with dignity and respect, including students with disabilities who receive
special education services. Any behavior management technique and/or discipline management practice must be
implemented in such a way as to protect the health and safety of the student and others. No discipline management
practice may be calculated to inflict injury, cause harm, demean, or deprive the student of basic human necessities.
Exceptions
Regarding use of confinement, seclusion, restraint, and time-out) does not apply to:
1.
A peace officer, while performing law enforcement duties;
2.
An educational services provider with whom a student is placed by a judicial authority, unless the services
are provided in an educational program of the School.
Further, SRA §38-1802.02(11) and §38-1802.04(c)(4) does not prevent a student’s locked, unattended confinement
in an emergency situation while awaiting the arrival of law enforcement personnel if:
1.
The student possesses a weapon; and
2.
The confinement is necessary to prevent the student from causing bodily harm to the student or another
53
person.
For these purposes, “weapon” includes any weapon described under SRA §38-1802.02(11) and §38-1802.04(c)(4).
Confinement
A student with a disability, who receives special education services may not be confined in a locked box, locked closet
or other specially designed locked space as either a discipline management practice or a behavior management
technique.
Seclusion
A School employee or volunteer or an independent contractor of the School may not place a student in seclusion.
“Seclusion” means a behavior management technique in which a student is confined in a locked box, locked closet,
or locked room that:
1.
Is designed solely to seclude a person; and
2.
Contains less than 50 square feet of space.
Restraint
A School employee, volunteer or independent contractor may use restraint only in an emergency and with the
following limitations:
1.
Restraint shall be limited to the use of such reasonable force as is necessary to address the emergency.
2.
Restraint shall be discontinued at the point at which the emergency no longer exists.
3.
Restraint shall be implemented in such a way as to protect the health and safety of the student and others.
4.
Restraint shall not deprive the student of basic human necessities.
“Restraint” means the use of physical force or a mechanical device to significantly restrict the free movement of all
or a portion of a student’s body.
“Emergency” means a situation in which a student’s behavior poses a threat of:
1.
Imminent, serious physical harm to the student or others; or
2.
Imminent, serious property destruction.
Training
Training for designated school employees, volunteers, or independent contractors regarding the use of restraint will
be provided according to the requirements.
Documentation
In a case in which restraint is used, school employees, volunteers, or independent contractors shall implement the
documentation requirements.
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Time-Out
A School employee, volunteer, or independent contractor may use time-out with the following limitations.
1.
Physical force or threat of physical force shall not be used to place a student in time-out.
2.
Time-out may only be used in conjunction with an array of positive behavior intervention strategies and
techniques and must be included in the student’s IEP and/or BIP if it is utilized on a recurrent basis to increase
or decrease targeted behavior.
3.
Use of time-out shall not be implemented in a fashion that precludes the ability of the student to be involved
in and progress in the general curriculum and advance appropriately toward attaining the annual goals
specified in the student’s IEP.
“Time-out” means a behavior management technique in which, to provide a student with an opportunity to regain self-
control, the student is separated from other students for a limited period in a setting:
1.
That is not locked; and
2.
From which the exit is not physically blocked by furniture, a closed door held shut from the outside, or
another inanimate object.
Training
Training for School employees, volunteers, or independent contractors regarding the use of time-out shall be provided
according to the requirements.
Documentation
Necessary documentation or data collection regarding the use of time-out, if any, must be addressed in the IEP or BIP.
The IEP committee must use any collected data to judge the effectiveness of the intervention and provide a basis for
making determinations regarding its continued use.
Gun-Free Schools Act
In accordance with the Gun-Free Schools Act, the school shall expel, from the student’s regular program for a period
of one year, any student who is determined to have brought a firearm, as defined by federal law, to school. The
Principal may modify the term of expulsion for a student or assess another comparable penalty that results in the
student’s expulsion from the regular school program on a case-by-case basis.
For the purposes of this law, “firearm” means:
Any weapon – including a starter gun – which will, or is designed to, or which may readily be converted to expel a
projectile by the action of an explosive from the frame or receiver of any such weapon;
Any firearm muffler or firearm silencer;
Any destructive device
•
“Destructive device” means any explosive, incendiary or poison gas bomb, grenade, rocket having a
propellant charge of more than four ounces, missile having an explosive or incendiary charge of more than
1/4 ounce, mine, or device similar to any of the preceding described devices. It also means any type of weapon
– other than a shotgun shell or a shotgun that is generally recognized as particularly suitable for sporting
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purposes – by whatever name known which will, or which may be readily converted to, expel a projectile by
the action of an explosive or other propellant, and which has any barrel with a bore of more than 1/2 inch in
diameter; and any combination of parts either designed or intended for use in converting any device into a
destructive device as described, and from which a destructive device may be readily assembled.
Videotaping of Students
For safety purposes, video/audio equipment may be used to monitor student behavior in classrooms and hallways, on
buses and in common areas on campus. Students will not be told when the equipment is being used. The Principal
may review the tapes routinely to document student misconduct. Discipline will be in accordance with the Student
Code of Conduct.
Bullying Policy – Freedom from Bullying & Cyber-bullying
Harmony DC defines bullying as any severe, pervasive, or persistent act or conduct whether physical, electronic, or
verbal that:
1. May be based on a youth’s actual or perceived race, color, ethnicity, religion, national origin, sex, age,
marital status, personal appearance, sexual orientation, gender identity or expression, intellectual ability,
familial status, family responsibilities, matriculation, political affiliation, genetic information, disability,
source of income, status as a victim of an intrafamily offense, place or residence or business, or any other
distinguishing characteristic, or on a youth’s association with a person, or group with any person, with one
or more of the actual or perceived foregoing characteristics; and
2. Can reasonably be predicted to:
a. Place the youth in reasonable fear of physical harm to their person or property;
b. Cause a substantial detrimental effect on the youth’s physical or mental health;
c. Substantially interfere with the youth’s academic performance or attendance; or
d. Substantially interfere with the youth’s ability to participate in or benefit from the services,
activities, or privileges provided by an agency, educational institution, or grantee.
Additionally, Harmony DC is committed to making every school a safe and welcome space for your child. Families
are critical players in these efforts.
One of the most proactive measures families can take to shield their children from bullying is to talk to them early
and openly about what it means to bully or to be bullied. Doing so not only ensures that you and your child maintain
open lines of communication, but also reinforces the importance of speaking up about problems at school.
If you suspect your child may be bullied at school, don’t be afraid to ask them about it. Make sure to tell your child
that you are there to help and you believe what he or she has to say.
If you think your child is bullied or is bullying others, it is important to discuss the behavior and make it clear that
bullying is taken very seriously. At the same time, you may want to work with your child to understand some of the
reasons behind the bullying.
If you witness cyberbullying (use of the Internet and related technologies to bully) that includes threats of violence,
child pornography or sexually explicit materials, stalking, or hate crimes you should consider reporting the incident
to law enforcement. Cyberbullying also can create classroom disruptions and lead to in-person bullying. School
should be a safe, welcoming environment for your child. If you feel that your child is unsafe or is being bullied at
school, contact your child’s teacher and the principal. Harmony DC’s Bullying Prevention Policy is enforced:
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• On school property
• This includes electronic communication on school property and electronic communication with school
property
• At school sponsored functions, events, or activities
• On school transportation and on transportation sponsored by the school
• Through electronic communications to the extent that it interferes with the youth’s ability to participate in
or benefit from the services, activities, or privileges provided by the school
Reporting Procedures
Any student who believes that he or she has experienced bullying or cyber-bullying or believes that another student
has experienced bullying should immediately report the alleged acts to the Principal, a teacher, counselor, or other
school employee. A report may be made anonymously, orally or in writing, but note no formal response will be
taken solely on the basis of an anonymous report.
Investigation of Report
The Assistant Principal or the Principal investigate the concern and determine whether the allegations in the report, if
substantiated, would constitute prohibited harassment, and if so proceed under that policy instead. See Amended
“Freedom from Discrimination, Harassment, and Retaliation” portion of this Handbook. The administrator shall
conduct a timely investigation based on reports of policy violations and complaints of bullying or retaliation.
Additional investigation may be conducted based on the allegations in the report, and shall take prompt interim action
calculated to prevent bullying during the course of an investigation, when appropriate.
The investigator shall prepare a written report of the investigation, including a determination of whether bullying
occurred, and send a copy to the Principal and Board of Trustees. If the results of an investigation indicated that
bullying occurred, the school shall promptly respond by taking appropriate disciplinary or corrective action reasonably
calculated to address the conduct in accordance with the Student Code of Conduct. The School may take action based
on the results of an investigation, even if the School concludes that the conduct did not rise to the level of bullying as
defined above.
Confidentiality
To the greatest extent possible, the School shall respect the privacy of the complainant, persons against whom a
report is filed, and witnesses. Limited disclosures may be necessary in order to conduct a thorough investigation.
Resolutions will be shared on a “need to know” basis. Due to privacy laws, complainants may not receive detailed
information on the intervention that took place.
Appeal
A student, parent/guardian, child advocate, or anyone who is dissatisfied with the outcome of the investigation may
appeal through the school’s grievance process.
Level One:
•
Appeal must be made in writing within 10 working days of an initial investigation to the Principal unless the
higher-level authority sets forth those circumstances in writing, and the additional time is not to exceed 15
days
•
Reason for appeal must be clearly stated and additional evidence or documentation is required at this time
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The Principal will conclude a second investigation if necessary within 20 working days of receiving the written appeal.
If additional time is needed to complete a thorough investigation, the Principal will notify the student, parent/guardian,
or child advocate and provide a realistic resolution timeline. Level Two:
•
If the student, parent/guardian, or child advocate is not satisfied with the outcome of their Level One
grievance, they may file a final written appeal within 10 working days to Harmony’s Board of Trustees at
[email protected]. The Board member will collect relevant information from all parties and review the
record of previous actions.
•
If in the judgement of the Board member, the appeal and record of previous actions have resolved the
grievance or do not warrant further action, they will notify the student, parent/guardian, child advocate and
the respondent within 10 working days of receiving the written appeal. If the Board member’s determination
is that the grievance does not warrant further action, the decision is final.
•
If the Board member believes the grievance warrants further action, he or she will make a final decision or
convene a grievance panel to conduct a hearing.
•
Hearings will be conducted in a timely fashion, not to exceed 30 working days after the written appeal was
submitted.
**The party not satisfied with the outcome shall be informed of his/her right to seek further redress under the
Human Rights Act.
See “Parent and Student Complaints and Concerns” section of Handbook for additional appeal processes.
Retaliation
Harmony DC Public Charter School prohibits retaliation against a student alleged to have experienced bullying,
discrimination or harassment, including dating violence, or another student who, in good faith, makes a report,
serves as a witness, or otherwise participates in an investigation. Also, retaliation is prohibited against the (1) victim
of bullying, (2) a witness of the bullying, (3) a person who reports bullying, or (4) anyone else with reliable
information that a person has been subject to bullying.
Bullying Consequences
Harmony DC recognizes that for sanctions to be an effective component of a bullying prevention plan, they must be
applied consistently, fairly, and equitably. To this end, Harmony DC shall ensure that staff follow these guidelines
as closely as possible, while allowing for flexibility to adapt sanctions to individual contexts. Furthermore, to
ensure equitability in applying sanctions, measures will be applied on a graduated basis determined by the nature of
the offense, the disciplinary history of the youth involved, and the age and developmental status of the youth
involved. Responses to incidents of bullying may include, but are not limited to:
• Reprimand, peer mediation, counseling by administrator, or conference with parent and principal
• Withdrawal of Harmony DC privileges. E.g. Extracurricular activities, clubs, sports, field trips, etc.
• Ban or suspension from using Harmony DC facilities
• In school suspension for up to five days
• Out of school suspension up to five days
• Expulsion upon Discipline Committee Review hearing
Sanctions will be applied within one day of the determination that an incident of bullying has occurred, unless an
appeal of the incident by the accused bully has been received in that time as described in the Appeals section of this
policy. To ensure that single incidents of bullying do not become recurring problems, Harmony DC will always refer
victims and bullies involved in an incident to the appropriate services in addition to imposing sanctions on bullies.
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Harmony DC does not endorse the use of punitive strategies associated with “zero-tolerance” policies when
applying sanctions to an incident of bullying.
Student Cell Phones & Other Electronic Devices
Possession and use of cell phones, computers, and other devices capable of electronic communications at school is a
privilege and not a right. Possession and use of such devices at school or school-related events or activities shall be
subject to school approval and regulations.
All cellular phones must be turned off and kept in the cubby during the school day and while in the school building.
The school will not be responsible for damage to, loss or theft of any cellular phone or electronic device a student
brings to school. Devices that are found on students will be confiscated. If a school staff member observes a student
using any cell phone or other telecommunication device during the school day the school staff member shall confiscate
the device and turn it in to an administrator. Any such device may be powered on and searched by school officials if
there is a reasonable cause to believe that the device has been used in the transmission or reception of communications
prohibited by law, policy, or regulation. The school administration will return confiscated items to the parent. The
school will not be responsible for damage to or loss or theft of confiscated items.
School administrators shall have the discretion to determine the appropriate use of phones for students participating
in extracurricular activities or attending school-sponsored or school-related activities on or off school property.
The use of camera phones for recording is strictly forbidden on the school premises at any time.
The school further prohibits students from possessing other electronic devices – including but not limited to radios,
tape or CD players, iPods, iPads, electronic games and other similar devices – on school property during the school
day. These devices disrupt classes and distract others from learning. If a school staff member observes a student using
any electronic device during the school day or on a school bus to or from the school or a school related activity, the
school staff member will confiscate the device and turn it in to the front office. The school administration will return
confiscated items to the parent. The school will not be responsible for damage to or loss or theft of confiscated items.
Any student refusing to give a cell phone or other electronic device to school staff shall be subject to disciplinary
penalties in accordance with the Student Code of Conduct.
Phone Messages
During school hours, parents should not try to reach a student’s cell phone. Parents should call the main office in
emergency situations. The school will then notify the student of any emergency.
Banned Items & Searches
In the interest of promoting student safety and attempting to ensure that the school is safe and drug free, school officials
may from time to time conduct searches. Such searches are conducted without a warrant and as permitted by law.
Administrators, teachers and other professional personnel may question a student regarding the student’s own conduct
or the conduct of other students. In the context of school discipline, students have no claim to the right not to
incriminate themselves.
Students shall be free from unreasonable searches and seizures by school officials. School officials may search a
student’s outer clothing, pockets, or property by establishing reasonable cause or securing the student’s voluntary
consent. Express or implied coercion – such as threatening to contact parents or police – invalidates apparent consent.
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A search is reasonable if (1) the school official has reasonable grounds for suspecting that the search will uncover
evidence of a rule violation or a criminal violation and (2) the scope of the search is reasonable related to the
circumstances justifying the search; i.e., the measures adopted are reasonably related to the objectives of the search
and are not excessively intrusive in light of the age and sex of the student and the nature of the infraction.
Desk & Cubby Searches
Students should have no expectation of privacy in the contents of their cubbies, desks or other school property. Cubbies
and desks assigned to students remain at all times under the control and jurisdiction of the school. The school will
make periodic inspections of lockers and desks at any time, with or without notice or student consent. School officials
will remove any item that violates school policy or that may potentially be dangerous.
Students have full responsibility for the security of their cubbies and desks, and shall be held responsible for any
prohibited items found during a search. The student’s parent shall be notified if any prohibited articles or materials
are found in a student’s locker or desk, or on the student’s person, as a result of a search conducted in accordance with
this policy.
Trained Dogs
The school may use or contract for specially trained nonaggressive dogs to sniff out and alert school officials to the
current presence of concealed prohibited or illegal items, including drugs and alcohol. Such visits to the school may
be unannounced. The dogs shall be used to sniff vacant classrooms, vacant common areas, the areas around student
lockers, and the areas around vehicles parked on school property. The dogs shall not be asked to alert on students. If
a dog alerts to a locker, a vehicle, or an item in a classroom, it may be searched by school officials. Searches of vehicles
shall be conducted as described above.
Visitors & Volunteers
Visitors for educational purposes are welcome at the school. Visitors must sign in with the front office and present a
valid photo ID upon arrival. Parents must also check in at the front office. Guests should not be brought to school
without prior approval.
Visitors will not be allowed during the last two weeks of the semester or during the week prior to any school holiday.
Parents or other visitors may not walk in the cafeteria, hallways or to classrooms unless a visitor’s form has been
completed at least 24 hours in advance of the school to provide notice of the visit. This form must also be completed
when a parent requests to observe a class.
The Principal may take the following actions whenever there is a school visitor:
•
Require the visitor to display his or her driver’s license or another form of identification issued by a
governmental entity containing the person’s photograph.
•
Establish an electronic database for the purpose of storing information concerning visitors. Information
stored in the electronic database may be used only for the purpose of school security, and may not be sold
or otherwise disseminated to a third party for any purpose.
•
Verify whether the visitor is a sex offender registered with the computerized central database maintained by
the Department of Public Safety or any other database accessible by the school.
Any visitor identified as a sex offender shall be escorted by school personnel at all times during a school visit and
shall have access only to common areas of the campus.
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Disruptive Activity
In order to protect student safety and sustain an educational program free from disruption, the law permits the school
to take action against any person who:
•
Interferes with the movement of people in an exit, entrance, or hallway of a school building without
authorization from the Principal;
•
Interferes with an authorized activity by seizing control of all or part of a building;
•
Uses force, violence, or threats in an attempt to prevent participation in an authorized assembly;
•
Uses force, violence, or threats to cause disruption during an assembly;
•
Interferes with the movement of people at an exit or an entrance to school property;
•
Uses force, violence, or threats in an attempt to prevent people from entering or leaving school property
without authorization from the Principal;
•
Disrupts the conduct of classes or other school activities while on school property or on public property that
is within 500 feet of school property; or
•
Interferes with the transportation of students in school vehicles.
“Disruption” includes making loud noises; enticing, attempting to entice, preventing, or attempting to prevent a student
from attending a required class or school activity; entering a classroom without the consent of either the Principal or
the teacher; and, through acts of misconduct or the use of loud or profane language, disrupting class activities.
Demonstrations & Meetings on School Premises (Non-School
Sponsored)
Any student who wishes to promote, organize or participate in a non-school sponsored demonstration or meeting on
school premises must obtain prior written approval from the Principal at least three days prior to the requested activity.
This three-day period does not include the day of the request or the day of the activity. The school may prohibit
demonstrations or meetings that materially and substantially interfere with school activities or the rights of other
students or teachers; are vulgar or profane; might reasonably be perceived to advocate drug or alcohol use,
irresponsible sex, or conduct otherwise inconsistent with the shared values of a civilized order; inappropriate for the
maturity level of the audience; associates the school with a non-neutral position on matters of political controversy;
and/or the school demonstrates reasonable cause to believe that the expression would create material and substantial
interference with its educational program.
Distribution of Published Materials
Publications prepared by and for the school may be posted or distributed with prior approval by the Principal and
teacher. Such items may include school posters, brochures, murals, etc.
Non-School Materials
Students must obtain prior approval of the Principal before distributing, posting, selling, or circulating written
materials, handbills, photographs, pictures, petitions, films, tapes, posters, or other visual or auditory materials on
campus.
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Non-school literature shall not be distributed by students on school property if:
•
The materials are obscene, vulgar, or otherwise inappropriate for the age and maturity of the audience.
•
The materials endorse actions endangering the health or safety of students.
•
The materials promote illegal use of drugs, alcohol, or other controlled substances.
•
The distribution of such materials would violate the intellectual property rights, privacy rights, or other
rights of another person.
•
The materials contain defamatory statements about public figures or others.
•
The materials advocate imminent lawless or disruptive action and are likely to incite or produce such action.
•
The materials are hate literature or similar publications that scurrilously attack ethnic, religious, or racial
groups or contain content aimed at creating hostility and violence, and the materials would materially and
substantially interfere with school activities or the rights of others.
•
There is reasonable cause to believe that distribution of the non-school literature would result in material
and substantial interference with school activities or the rights of others.
Any student who posts material without prior approval will be subject to disciplinary action in accordance with the
Student Code of Conduct. Materials displayed without approval will be removed.
Fundraising
No person may solicit contributions or collect funds for any purpose from students or school personnel on school
property, at school-sponsored events, or on school transportation unless he or she has the written permission of the
Principal.
Sales
Advertising may be permitted for approved school-related activities. This may include school newspapers, yearbooks,
and other fundraising projects. Advertising material that promotes the use of alcohol and/or tobacco is strictly
prohibited. No person may display, solicit, or sell any item or service to students or school personnel while on school
property, at school-sponsored events, or on school transportation without the written permission of the Principal.
Bulletin Boards
Students must obtain permission from teachers to post materials on classroom bulletin boards and from the Principal
to post materials on hallway bulletin boards. Materials should not be taped to glass surfaces, and students should not
damage any surface by using tacks or pins to post materials.
Deliveries
Flowers, balloons, food items etc. should not be delivered to the school for students. These will not be delivered to
the classroom. Students may not receive any form of delivery (balloons, food, flowers etc.) except by any
parent/guardian in person and as necessary for the school day. Food items, including but not limited to, fast food,
pizza, cakes, etc. will not be accepted for delivery to the students. However, parents are welcome to join students for
a cafeteria lunch in our school cafeteria.
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Parents who want to organize activities in school such as birthday parties, pizza parties etc., must receive prior
approval from the Principal or his/her designee. All food items must be store-bought; homemade items will not be
allowed.
School Activities
The school offers a wide range of activities to enrich student learning during and after school. Students participating
in such activities are subject to the provisions of this Handbook and the Student Code of Conduct whenever the
students are under the direct supervision of a school employee.
Field Trips
Field trips offer exciting ways to learn. Students will have the opportunity to go on field trips at various times during
the school year. The following rules apply to all field trips:
•
Students must return a Field Trip Permission Slip signed by his or her parent(s) by the specified date.
•
Phone calls will not be accepted as permission.
•
Students must wear their school uniforms, unless otherwise specified.
•
Students will abide by the Student Code of Conduct while on the field trip.
•
Students will be responsible to make up any missed assignments.
•
The group will leave within five minutes of the scheduled departure time.
•
After a group returns from a field trip, the school is not responsible for students who are not picked up at
the designated time.
After-School Activities
There is no better way for students to enrich their education than by taking part in clubs and after-school activities, or
working with a teacher. Students who stay for after-school activities are expected to follow these rules:
•
Students must be with a teacher or other staff member at all times.
•
Students must arrange for their own transportation; the student’s ride should arrive promptly at the end of
the activity.
•
Students must abide by the Student Code of Conduct while participating in the activity.
•
Students may not stay after school to wait for another student unless approved by an administrator.
Science Fair
The school organizes a school-wide science fair every year. Due to the school’s high expectations in math, science
and technology, each student is required to complete an individual or group research project in one of these areas.
The science fair handbook will be provided to each student by the science fair committee. Students are required to
follow the guidelines cited in the science fair handbook.
Arts & Activity Groups
Students participating in arts and activity groups will be evaluated on both practice and performance. Students and
parents should be aware of possible conflicts with other activities, within and out of the school system. Students
participating in performing arts and activity groups are subject to the following guidelines:
•
Participating students must adhere to all organizational rules and policies.
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•
Students are expected to attend rehearsals and performances. Participation will be a determining factor of the
student’s grade.
•
A student may have his or her semester grade lowered one letter grade for any unexcused absences from
scheduled rehearsals or performances. Additionally, the student may lose his or her position in the group and
become an alternate performer.
•
The following conditions constitute reason for an excused absence for a required rehearsal or performance:
•
Scheduled family trip or vacation provided the student provides five days’ written notice obtains prior
approval from the director.
•
Family emergencies.
•
Illness. The student should notify the activity director of the illness as soon as possible.
•
Conflicting school activities that have been cleared with the activity director and the Principal.
•
The Principal may review a request to miss a required rehearsal or performance if the director denies the
request. The Principal will meet with the concerned student and the director. The decision of the Principal is
final.
School Facilities
Damage to School Property
Students shall not vandalize or otherwise damage or deface any property belonging to or used by the school, including
furniture and other equipment, textbooks, and library books. To ensure that school facilities can serve those for whom
they are intended – both this year and in coming years – littering, defacing, or damaging school property is not
tolerated. In addition to disciplinary sanctions under the Student Code of Conduct, parents or guardians of students
who are guilty of damaging school property shall be liable for damages in accordance with state law.
Use by Students Before and After School
Certain areas of the school will be accessible to students before and after school for specific purposes. Students are
required to remain in the area where their activity is scheduled to take place. Unless the teacher or sponsor overseeing
the activity gives permission, a student will not be permitted to go to another area of the building or campus. After
dismissal of school in the afternoon, and unless involved in an activity under the supervision of a teacher, students
must leave campus immediately.
Transportation
Students who participate in school-sponsored trips may be required to ride a school vehicle to and from the event. The
Principal, however, may make an exception if the parent personally requests that the student be permitted to ride with
the parent, or if the parent presents a written request that the student be permitted to ride with an adult designated by
the parent, so long as the written request is presented before the scheduled trip.
Riding a school vehicle is a privilege. School vehicle drivers have the authority to maintain discipline and require
seating charts. Students are expected to assist school staff in ensuring that school vehicles remain in good condition.
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When riding a school vehicle, students are held to behavioral standards established in this Handbook and the Student
Code of Conduct. Students must:
•
Follow the driver’s directions at all times.
•
Enter and leave the vehicle in an orderly manner.
•
Keep feet, books, instrument cases, and other objects out of the aisle.
•
Not deface the vehicle or its equipment.
•
Not put head, hands, arms, legs, or any object out of any window, or throw objects within or out of the
vehicle.
•
Not possess or use any form of tobacco on school buses.
•
Observe all usual classroom rules.
•
Be seated while the vehicle is moving.
•
Fasten seat belts, if available.
•
Wait for the driver’s signal in order to leave or cross in front of the vehicle.
Only designated students are allowed to ride in school vehicles. Students may neither ride the vehicle to a different
location nor have friends ride the vehicle to participate in after-school activities. Misconduct will be punished in
accordance with the Student Code of Conduct, and the student’s bus-riding privileges may be suspended.
If a special needs student is receiving bus transportation as a result of an Individual Education plan (“IEP”), the IEP
Committee will have discretion in determining appropriate disciplinary consequences for improper behavior in a
school vehicle.
Complaints & Grievances
Student, parent/guardian, child advocate, or community members who have concerns should notify Harmony DC in
writing on a form provided by the school within three (3) working days of the incident. Documentation that supports
the grievance shall be attached to the complaint form or presented at the Level One conference. Please note: after the
Level One conference, no new documents may be submitted unless their existence was unknown to the complainant
before the Level One conference. A complaint that is incomplete may be dismissed.
Level One
The student, parent/guardian, child advocate, or community member shall request in writing a conference with the
Assistant Principal within three days from the time the event(s) causing the complaint were or should have been
known. Following a conference, the appropriate Assistant Principal shall have seven working days to respond.
Level Two
If the student, parent/guardian, child advocate, or community member are not satisfied with the Level One decision,
or if no decision is provided, they may request in writing a conference with the Principal or designee. The request
must be filed within seven working days of the Level One decision or the response deadline if no decision is made.
The Principal or designee shall hold the conference within seven working days of the request.
The parent/guardian, child advocate, or community member shall submit a signed statement of the complaint, any
evidence/documentation supporting the complaint, and the date and results of the conference with the Assistant
Principal. The Principal or designee shall have seven days following the conference to respond.
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Level Three
If the parent/guardian, child advocate, or community member is not satisfied with the Level Two decision, or if no
decision is provided, they may request in writing a conference with the Board of Trustees designee. The request must
be filed within seven business days of the Level Two decision or the response deadline if no decision is made. The
Board designee shall hold the conference within seven days of the request.
The parent/guardian, child advocate, or community member shall submit the documentation submitted to Principal,
and the date and results of the conference with the Principal. The Board member shall have seven days following the
conference to respond.
The Board may not delegate its authority to issue a decision, and any decision by the Board of Directors is final and
may not be appealed.
If the complaint involves concerns or charges regarding an employee, it shall be heard by the Board member in closed
meeting unless the employee to whom the complaint pertains requests that it be heard in public.
Board of Trustees Grievance Officer: Yalcin Akyildiz, Email address: [email protected]
Freedom from Discrimination, Harassment, and Retaliation
Statement of Nondiscrimination
Harmony DC Public Charter School believes that all students learn best in an environment free from harassment and
that student welfare is best served when students can work free from discrimination. Students are expected to treat
other students and School employees with courtesy and respect, to avoid behaviors known to be offensive, and to stop
those behaviors when asked or told to stop. School employees are also expected to treat students with courtesy and
respect.
The Board of Directors has established policies and procedures to prohibit and promptly respond to inappropriate and
offensive behavior. In accordance with these policies and procedures, Harmony DC Public Charter School prohibits
discrimination, including harassment against any student on the basis of race, color, religion, gender, national origin,
disability, or any other basis prohibited by law. Harmony DC Public Charter School also prohibits dating violence, as
defined in this Handbook. Retaliation against anyone involved in the complaint process is also a violation of school
policy.
Discrimination
For purposes of this Handbook, discrimination against a student is defined as conduct directed at a student on the basis
of actual or perceived race, color, religion, gender, national origin, disability, sex (gender or sexual harassment), age,
personal appearance, sexual orientation, disability, family status, gender identity or expression, place of residence, or
any other basis prohibited by law that adversely affects the student.
Prohibited Harassment
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Prohibited harassment of a student is defined as physical, verbal, or nonverbal conduct based on the student’s race,
color, religion, gender, national origin, disability, or any other basis prohibited by law that is so severe, persistent, or
pervasive that the conduct:
•
Affects a student’s ability to participate in or benefit from an educational program or activity, or creates an
intimidating, threatening, hostile, or offensive educational environment;
•
Has the purpose or effect of substantially or unreasonably interfering with the student’s academic
performance; or
•
Otherwise adversely affects the student’s educational opportunities.
Prohibited harassment includes dating violence as defined by this Handbook.
Examples of prohibited harassment may include:
•
Offensive or derogatory language directed at another person’s religious beliefs or practices, accent, skin
color, or need for accommodation;
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Threatening or intimidating conduct;
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Offensive jokes;
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Name calling, slurs, or rumors;
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Physical aggression or assault;
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Display of graffiti or printed material promoting racial, ethnic, or other negative stereotypes;
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Other kinds of aggressive conduct such as theft or damage to property.
Sexual Harassment
In compliance with the requirements of Title IX, Harmony DC Public Charter School does not discriminate on the
basis of sex in its educational programs or activities.
Sexual harassment of a student, including harassment committed by another student, includes unwelcome sexual
advances; requests for sexual favors; or sexually motivated physical, verbal, or nonverbal conduct when the conduct
is so severe, persistent, or pervasive that it:
•
Affects the student’s ability to participate in or benefit from an educational program or activity, or creates
an intimidating, threatening, hostile, or offensive educational environment;
•
Has the purpose or effect of substantially or unreasonably interfering with the student’s academic
performance; or
•
Otherwise adversely affects the student’s educational opportunities.
Examples of sexual harassment of a student may include sexual advances; touching intimate body parts or coercing
physical contact that is sexual in nature; jokes or conversations of a sexual nature; and other sexually motivated
conduct, communications, or contact.
Harmony DC Public Charter School does not tolerate sexual harassment of a student by employees or other students.
Romantic or inappropriate social relationships between students and School employees are prohibited. Sexual
relationships between students and School employees are always prohibited Sexual harassment of a student by a
School employee includes sexual advances; requests for sexual favors; sexually motivated physical, verbal, or
nonverbal conduct; or other conduct or communication of a sexual nature when:
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•
A School employee causes the student to believe that the student must submit to the conduct in order to participate
in a School program or activity, or that the employee will make an educational decision based on whether or not
the student submits to the conduct; or
•
The conduct is so severe, persistent, or pervasive that it affects the student’s ability to participate in or benefit
from an educational program or activity or;
•
Otherwise adversely affects the student’s educational opportunities or;
•
Creates and intimidating, threatening, hostile, or abusive educational environment
Reporting Procedures
Any student who believes that he or she has experienced prohibited discrimination or harassment or believes that
another student has experienced prohibited discrimination or harassment should immediately report the alleged acts
to a teacher, counselor, the Campus Principal, or other school employee.
The Principal or his/her designee shall serve as coordinator for purposes of school compliance with all other
antidiscrimination laws.
A student shall not be required to report prohibited discrimination or harassment to the person alleged to have
committed the conduct.
After receiving a complaint of prohibited discrimination or harassment, the school may, but need not, require the
student (and/or their advocate) to prepare a written report. Oral complaints will be reduced to written form. Upon
receipt of a complaint, the appropriate School official shall promptly authorize and undertake an investigation. When
appropriate, the School may take interim action to avoid additional opportunities for discrimination or harassment.
The investigation may consist of personal interviews with the person making the report, the person against whom the
report is filed, and any others with knowledge of the circumstances surrounding the allegations. If the results of the
investigation establish that prohibited discrimination or harassment occurred, the School shall promptly respond by
taking appropriate disciplinary or corrective action reasonably calculated to address the discrimination or harassment
and prevent its recurrence. The School may take disciplinary action based on the results of an investigation, even if
the School concludes that the conduct did not rise to the level of harassment prohibited by law or policy.
Confidentiality
To the greatest extent possible, Harmony DC Public Charter School will respect the privacy of the complainant,
persons against whom a report is filed, and witnesses. Limited disclosures may be necessary in order to conduct a
thorough investigation and comply with applicable law.
Appeal
A student or parent who is dissatisfied with the outcome of the investigation may appeal through the Harmony
grievance procedure (see “Parent and Student Complaints and Concerns” in this Handbook). A student shall be
informed of his or her right to file a complaint with the United States Department of Education Office for Civil Rights.
Annual Notice of Parent and Student Rights (Annual FERPA
Confidentiality Notice)
The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age (eligible
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students) certain rights with respect to the student’s educational records. These rights include the following:
The Right to Inspect and Review
Parents and/or eligible students have the right to inspect and review the student’s educational records within 45 days
of the day the school receives a request for access. Parents or eligible students should submit to the Principal a written
request that identifies the record(s) they wish to inspect. The school will make arrangements for access and notify the
parent or eligible student of the time and place where the records may be inspected.
If circumstances effectively prevent the parent or eligible student from exercising the right to inspect and review the
student’s educational records, the school shall provide the parent or eligible student with a copy of the records
requested or make other arrangements for the parent or eligible student to inspect and review the requested records.
The school shall not destroy any educational records if there is an outstanding request to inspect and review the records
under this section. The school may charge a reasonable fee for a copy of an education record that is made for the
parent or eligible student, unless the imposition of a fee effectively prevents a parent or eligible student from exercising
the right to inspect and review the student’s education records. The school will not charge a fee to search for or to
retrieve the educational records of a student.
If the educational records of a student contain information on more than one student, the parent or eligible student
may inspect and review or be informed of only the specific information about that student.
The Right to Seek Amendment of the Student’s Educational Records
Parents and/or eligible students may ask the school to amend a record that they believe is inaccurate, misleading, or
otherwise in violation of the privacy rights of the student. Such a request must be made to the Principal in writing,
clearly identify the part of the record the parent or eligible student wants changed, and specify why it is inaccurate or
misleading. The school will decide whether to amend the record as requested within a reasonable time after the school
receives the request. If the school decides not to amend the record as requested by the parent or eligible student, it will
notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request
for amendment.
If, as a result of the hearing, the school decides that the information is inaccurate, misleading, or otherwise in violation
of the privacy rights of the student, it shall amend the record accordingly and inform the parent or eligible student of
the amendment in writing.
If, as a result of the hearing, the school decides that the information in the educational record is not inaccurate,
misleading, or otherwise in violation of the privacy rights of the student, it shall inform the parent or eligible student
of the right to place a statement in the record commenting on the contested information in the record or stating why
he or she disagrees with the decision of the school, or both. If the school places an amended statement in the
educational records of a student, it is obligated to maintain the amended statement with the contested part of the record
for as long as the record is maintained and disclose the statement whenever it discloses the portion of the record to
which the statement relates.
The Right to Consent Prior to Disclosure
Parents and/or eligible students have the right to consent to disclosures of personally identifiable information
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contained in the student’s educational records, except to the extent that FERPA authorizes disclosure without consent.
One exception which permits disclosure without consent is disclosure to school officials with legitimate educational
interests. A “school official” is a person employed by the school as an administrator, supervisor, instructor, or support
staff member (including health or medical staff and law enforcement unit personnel); a person serving on the Board
of Directors; a person or company with whom the school has outsourced services or functions it would otherwise use
its own employees to perform (such as an attorney, auditor, medical consultant, or therapist); a parent or student
serving on an official committee, such as a disciplinary or grievance committee; or a parent, student, or other volunteer
assisting another school official in performing his or her tasks.
A school official has a legitimate educational interest if the official needs to review an education record in order to
fulfill his or her professional responsibility.
Upon request, the school discloses education records without consent to officials of another open-enrollment charter
school, school district, or private school in which a student seeks or intends to enroll, or is already enrolled if the
disclosure is for purposes of the student’s enrollment or transfer.
The Right to File a Complaint
Parents and/or eligible students have the right to file a complaint with the U.S. Department of Education concerning
alleged failures by the school to comply with the requirements of FERPA. These complaints should be addressed as
follows:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202-4605
Access to Medical Records
Parents are entitled to access their students’ medical records.
Notice for Directory Information
Under FERPA, the school must, with certain exceptions, obtain written consent prior to the disclosure of personally
identifiable information from a student’s education records. However, the school may disclose appropriately
designated “directory information” without written consent, unless a parent or eligible student has advised the school,
in writing, to the contrary. The primary purpose of directory information is to allow the school to include this type of
information from a student’s education records in certain school publications.
The school has designated the following categories of information as directory information:
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Student’s name.
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Parent/Guardian name.
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Address.
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Current campus of attendance
Directory information, which is information that is generally not considered harmful or an invasion of privacy if
released, can also be released to outside organizations without prior written consent. Outside organizations include,
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but are not limited to, companies that manufacture class rings or publish yearbooks and/or businesses or members of
the public seeking information about a student under the Public Information Act. In addition, two federal laws require
the school to provide military recruiters, upon request, with student names, addresses and telephone listings, unless a
parent or eligible student has advised the school that they do not want the student’s information disclosed without
prior written consent.
Any parent or eligible student who does not want the school to disclose directory information from the student’s
education records without prior written consent must notify the school in writing by completing and returning the
“Use of Student Photos and Directory Information Opt Out Form” no later than the end of the first week of instruction
after the student is enrolled.
Asbestos Management Information
All school facilities have been inspected for asbestos by a licensed Asbestos Hazard Emergency Response Act
(“AHERA”) inspector. An Asbestos Management Plan has been created for the school in accordance with federal
regulations. Parents may view the Asbestos Management Plan by contacting the Principal.
Open Meetings Policy
School will hold at least one of its board meetings open to public to address any proposed campus closure or
expansion, location change, grade level change, or charter relinquishment. School will announce its open meeting on
its website at least one week prior to the meeting day.
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Use of Student Photos Opt Out Form
You have the right to choose release of your student’s photo. Please check the box below and return this form to your
student’s school no later than the end of the first week of instruction after the student is enrolled. Parents, guardians,
or eligible students who do not check a box, or who do not return this form, give their implied consent to student
photographs. If you do not wish to allow disclosure of this information, please return this form directly to the school
either in person or by U.S. mail. If you have more than one student enrolled, you must complete a separate form for
each student.
ALL STUDENTS
I do NOT consent to the release of photographs
or directory information within the Harmony DC Public
Charter Schools system such as yearbooks, rosters for
sports information, programs or articles.
PRINT Student’s Full Legal Name Students Date of Birth (month/day/year)
PRINT Parent/Guardian/Full Legal Name Parent/Guardian Signature
Date (month/day/year)
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THIS PAGE IS INTENTIONALLY LEFT
BLANK
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Harmony DC Public Charter Schools' Student/Parent Handbook
Acknowledgment and Approval of Student/Parent Handbook
My signature below acknowledges that the School has made the Harmony DC Public Charter Schools' Student/Parent
Handbook available to me; that I have been given notice of the rules, responsibilities and consequences outlined in
the Student Code of Conduct; that I have been informed that when I or my child is enrolled at the school, all
information herein is applicable to me, my child, and all school staff; and that I have expressed intent to review this
Handbook and the Student Code of Conduct contained within and to abide thereby.
By signing below I also agree with the contents of above-mentioned “Acceptable Use Agreement Acknowledgement
Form” and “Electronic Communication Device Commitment Form (Regulation of Electronic Communication
Devices)”
Student Name: (Please Print)__________________________ _____________________ _________
Last First MI
Grade: Student Signature_____________________________ Date:_______________
Parent/Guardian Name: (Please Print) ______________________________
Parent/Guardian Signature: ______________________________________ Date _____________________
Permission for Videotaping and Audiotaping Instruction for Educational Purposes
Harmony staff may choose to record video or audio of instruction for educational purposes. For example, teachers
may wish to record demonstration lessons for the benefit of other teachers to view to help the education of all students.
These recordings may be published or distributed.
Parents / guardians have the right to decline to allow their student to participate in such recordings. However, we
request all accept this policy for the educational benefit of all.
Each of you, by your signature below, agrees to the following:
The student below may appear in video or audio recordings of instruction or student work authorized by teachers or
administrators, which may be published or distributed.
_______________________________/_____________________________________/________________________
Printed Student Name Student Signature Date
_______________________________/_______ ______________________________/_______________________
Parent/Guardian Name (printed) Parent/Guardian Signature Date
Please remove this page after it is signed, and return it to the Front Office.
Thank you for allowing our staff the opportunity to partner with you in the education of your child.
