Google Forms Quick Reference

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The Google Forms Screen

Create a Form

Open Google Forms: From the Google home

screen, click the Google Apps button and

select Forms.

Create a New Blank Form: From the Google

Forms start page, click the Blank button.

Create a New Form from a Template: From the

Google Forms start page, click a template’s

button.

Give a Form a Title: Click in a form’s Title field

and enter a new title.

Add a New Question: Click the Add

Question button on the toolbar, type a question

into the text field, click the Question type list

arrow, and select a question type.

Add Question Responses: Click in a response text

field and enter a response. Click the Add option

button to add another response.

Add a Title and Description: Click the Add title

and description button, enter a title in the

Title field, then enter a description in the

Description field.

Duplicate a Question: Click within a question, then

click the Duplicate button at the bottom of the

question cell.

Edit a Form

Move a Question: Select a question, then click and

drag the grabber edge ( ) of the question cell to a

new spot.

Edit a Question or Response: Click within a

question or response text field, then edit the

question or response.

Delete a Question: Select a question, then click

the Delete button at the bottom of the question

cell.

Add an Image to a Form: Click the Add

image button on the toolbar, select a source for

the image, select an image, then click Open (or

Insert).

Add a Video to a Form: Click the Add video

button on the toolbar, enter a search term or

YouTube URL, select the video you want to insert,

and click Select.

Add an Image to a Question: Select a question,

click the Add image button next to the question

text field, select a source for the image, select an

image, then click Open (or Insert).

Add an Image to a Response: Select a question,

click the Add image button next to a response

text field, select a source for the image, select an

image, then click Open (or Insert).

Type an Answer

Short Answer: The user can enter text into

a small text field. You can use data

validation to set some rules for what can be

entered.

Paragraph: The user can enter text into a

larger text field. You can use data

validation to set some rules for what can be

entered.

Choose from a List

Multiple Choice: The user can choose

one

option from a list. You can include an

Other

option, where the user can type a short

answer.

Checkboxes: The user can choose

any

number

of options from a list. You can

include an

Other

option, where the user

can type a short answer.

Dropdown: The user can choose one

option from a dropdown menu.

Upload Files

File Upload: The user can upload a file to

answer the question. You can specify a file

type, and maximum file size. The user must

be signed in to their Google account, and

uploaded files will count against the Google

Drive storage space for the survey owner.

Choose from a Grid

Linear Scale: The user chooses a number

along a linear scale. You can set the scale

to start at either 0 or 1, and end on a whole

number between 2 and 10.

Multiple Choice Grid: You can create

several rows of multiple choice responses,

and the user chooses one response per

row. You can also change it to one choice

per column.

Checkbox Grid: You can create several

rows of checkbox responses, and the user

chooses any number of responses per row.

Date and Time

Date: The user selects a date. You can

specify whether or not the year is included

as well.

Time: The user can select a time. You can

instead specify for the user to select a

duration.

Question Types

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G Suite™

Google Forms

Quick Reference Guide

Form Name

Preview

Settings

Customize

Theme

Section

Header

Question

More Options

Google

Account

Toolbar

     
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Edit a Form 
Align an Image or Video: Select an image or 
video, click the More   button, and select an 
alignment option. 
Change an Image: Select an image or video, 
click the More   button, and select Change  . 
Select a source for the image, select an image, 
then click Open (or Insert). 
Delete an Image or Video: Select an image or 
video, click the More   button, and select 
Remove  . 
Customize Theme 
Change the Header Image: Click the 
Customize theme   button at the top of the 
window, click the Choose image   button (or 
the Image uploaded label), select a new 
header image, and click Insert. 
Change the Theme Color: Click the Customize 
theme button at the top of the window, then 
click a theme color or background color 
thumbnail. 
Change the Theme Font: Click the Customize 
theme   button at the top of the window, click 
the Font style menu arrow, and select a font 
style. 
Use Form Sections 
Add a Form Section: Click the Add  
section   button on the toolbar, then enter a 
section name and description in the text fields. 
Collapse a Section: Click a section’s  
Collapse   button. 
Expand a Section: Click a collapsed section’s 
Expand   button. 
Move a Question Into a Section: Select a 
question, then click and drag the grabber edge  
( ) of the question cell below the section’s 
header. 
Move a Section: Click a section’s More  
button, select Move section, click the Up and 
Down arrow buttons to reorder the form’s 
sections, then click Save. 
Merge Sections: Click the second section’s 
More   button, then select Merge with above. 
Delete a Section: Click a section’s More  
button, then select Delete section. 
Change Form Navigation Based on Selected 
Responses: Select a question, click the More   
button, then select Go to section based on 
answer. Click the menu arrow for a question 
response, select a section to go to if that 
response is chosen, then repeat as necessary. 
Change Navigation Between Sections: Click 
the menu arrow at the end of a section and 
select a section to navigate to next (or to submit 
the form). 
Create and Grade a Quiz 
Create a Quiz: Click the Settings   icon, click 
the Quizzes tab, then click the Make this a 
quiz toggle button. Configure the quiz options, 
then click Save. 
•  Choose whether to release grades 
immediately after the respondent submits 
it, or after you review them. 
•  Choose whether the people receiving their 
results will be able to see which questions 
they missed, which answers are correct, 
and how many points each question was 
worth.  
Specify Correct Answers: Select a quiz 
question, click the Answer key   button, click 
the correct response, specify the point value, 
then click Done. Optionally, click Add answer 
feedback to provide an explanation for 
incorrect or correct answers. 
Preview a Quiz or Form: Click the Preview   
button in the top right. 
Grade Quiz Questions: Click the Responses 
tab, click the Individual tab, then select a user 
either from the menu or by using the arrows. 
Review the responses, assign points to the 
responses as necessary, then click Save. 
Repeat for each individual who has responded. 
Return a Quiz: Click the Responses tab, click 
the Summary tab, click the Release scores 
button, add a message, then click Send emails 
and release. 
Send a Form 
Send a Form by Email: Click the Send button in 
the top right, click the Email   tab, enter email 
addresses in the To field, edit the Subject and 
Body fields, and then click Send. 
Share a Link to a Form: Click the Send button 
in the top right, click the Link   tab, click 
Copy, then paste the link where you want to 
share it. 
Embed a Form in a Web Page: Click the Send 
button in the top right, click the Embed HTML 
 tab, specify the width and height of the form, 
click Copy, then paste the code into your web 
page. 
View a Form’s Responses: Click the 
Responses tab at the top of the form.  
•  Click the Summary tab to see a summary 
of all responses, including charts showing 
how common each response was and 
which email addresses have responded.  
•  Click the Question tab to view all 
responses by question. Use the dropdown 
menu or the arrows to move through the 
questions in the form. 
•  Click the Individual tab to view responses 
by respondent. Use the dropdown menu or 
the arrows to move through the individual’s 
responses to the form. 
Send a Form 
Stop Accepting Responses: Click the 
Responses tab at the top of the form, then click 
the Accepting responses toggle switch to turn 
it off. 
Collect Email Addresses from Responses: 
Click the Settings   icon, click the General 
tab, check the Collect email addresses 
checkbox, then click Save. 
Limit Responses Per Respondent: Click the 
Settings   icon, click the General tab, check 
the Limit to 1 response checkbox, then click 
Save. 
View and Analyze Responses 
Print a Form as a Handout: While on the 
Questions tab, click the More   button in the 
top right, select Print  , set up print settings in 
the browser’s dialog box, then click Print. 
Print a Summary of Responses: Click the 
Responses tab, click the Summary tab, click 
the More   button, select Print  , then use 
your browser’s print command to print the 
resulting page. 
Print an Individual Response: Click the 
Responses tab, click the Individual tab, and 
view the response you want to print using the 
menu or the arrows. Click the Print response 
 button, set up print settings in the browser’s 
dialog box, then click Print. 
Print All Responses: Click the Responses tab, 
click either the Questions tab or the Individual 
tab, click the More   button, and select Print all 
responses. Set up print settings in the 
browser’s dialog box and click Print. 
Export Responses to a New Spreadsheet: 
Click the Responses tab, click the Create 
spreadsheet   button, click the Create a new 
spreadsheet option, then click Create. 
Export Responses to an Existing Spreadsheet: 
Click the Responses tab, click the Create 
spreadsheet   button, and click the Select 
existing spreadsheet option. Click Select, 
select a spreadsheet in your Google Drive, then 
click Select. 
Unlink a Spreadsheet: Click the Responses 
tab, click the More   button, and select Unlink 
form. 
Download Responses: Click the Responses 
tab, click the More   button, and select 
Download responses (.csv). 
Delete a Single Response: Click the 
Responses tab, click the Individual tab, and 
select a response using the dropdown menu or 
the arrows. Click the Delete response   
button then click Yes to confirm. 
Clear a Form’s Responses: Click the 
Responses tab, click the More   button, select 
Delete all responses, then click OK to 
confirm. 

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