TABLE OF CONTENTS
HOW TO MAKE ACCESSIBLE WORD DOCUMENTS ................................................................ 2
Providing headings for your document is KEY .......................................................................... 2
How to add headers to your document .................................................................................. 2
How to have the headers match your current document theme ............................................ 2
How to spot check if your heading levels are set up in a logical order .................................. 3
How to Bold and Italicize in a document so it is screen reader friendly..................................... 3
Avoid underlining ................................................................................................................... 4
Font type matters for students who have limited vision ............................................................. 4
Color Contrast is also important for students who have limited vision ...................................... 4
Adding hyperlinks in a Word document ..................................................................................... 5
How to add a hyperlink in a Word document (or e-mail) ........................................................ 5
Adding alternative text to pictures ............................................................................................. 6
How to add alt text to a picture .............................................................................................. 6
A few pro tips to be aware of when making alt text ............................................................... 7
Using columns when laying out your page ................................................................................ 8
How you provide spacing in a document is important ............................................................. 10
Avoid hitting enter to add blank spaces to your document .................................................. 10
An easy way to add spacing ................................................................................................ 11
How to make accessible lists in Word ..................................................................................... 11
How to make an accessible multilevel list ............................................................................ 12
Using Tables in Word .............................................................................................................. 13
Adding a table in Word ........................................................................................................ 13
Example of accessible table vs a not accessible table ........................................................ 14
How to insert a data table from Excel into Word .................................................................. 15
Running the accessibility checker ........................................................................................... 15
Saving to PDF: Not all saving methods are created equally ................................................... 17
Bonus Tips .............................................................................................................................. 17
Can use templates if do not wish to build an accessible document from scratch ................ 17
Converting a Word document to PDF .................................................................................. 18