WRITE AN EFFECTIVE COVER LETTER/LETTER OF INTENT
Cover letters (also known as letters of intent) are a critical component of a successful externship,
internship or job search. They introduce your resume to an employer and are often the first thing
they read. It is essential that your cover letter reflects your experience and skills as they relate to the
position you are applying for. Highlight what you have to offer the employer in a concise,
professional format while also adding creativity, showing enthusiasm, and generating further
interest in you as a candidate.
General Tips
Research the company and study the position description.
Focus on the needs of the company instead of your own needs
and wants.
Use specific examples and be personable.
Don’t simply restate your resume – expand on it.
If there are any required qualifications for the positions that aren’t
included in your resume, address them in your cover letter.
Format
One page (3-4 paragraphs), 12 pt. font, 1” - .5” borders.
Always write in a professional and formal manner – no slang or
abbreviations.
Print your cover letter on the same paper as your resume.
Be sure to have someone proofread your cover letter before sending it.
Use the same heading as your resume including your contact information.
You may use a similar cover letter for multiple jobs, however you must change each letter to
match the position for which you are applying.
Addressing the Letter
Address cover letters to a specific person rather than a department or a generic title. Be sure
to spell the name(s) correctly. If it’s not possible, then address the letter to what the
advertisement states (i.e., Hospital Manager, Selection Committee, etc.).
Make sure you know the gender of the person you are addressing the letter to. If you’re not
sure, use the full name. If addressing the letter to a woman and you are not sure of marital
status, use “Ms.”