Encrypted Emails
1
Updated 8/16/21
Sending and Receiving [secure] Encrypted Emails
UMB faculty, staff and students have the ability to send encrypted emails by simply adding [secure] to the subject in an
outgoing email. When sending any confidential information (PHI, PII, credit card information, etc), it is strongly
recommended to use this method to ensure that only the recipient can view the information.
Sending a [Secure] email
To encrypt a message, add [secure] to the beginning of the subject line. Be sure to include the brackets and add a space
after:
Note: Once sent, the message will not appear as encrypted in the Sent folder. To verify and track encryption, it’s
recommended to CC yourself.
Receiving a [secure] email – Internal Recipient
For recipients who are internal to UMB and are using the Outlook client, Outlook mobile client or the Outlook web
interface, the email will look similar to the following:
The email can be opened, read, and replied to as usual. Encryption cannot be removed by the recipient. The email will
continue to be encrypted when replying/ replying to all.
If the recipient is using a 3
rd
party mail client (such as Apple iOS built-in mail client), they will likely need to verify
themselves as external recipients will need to. See Pg 2, Receiving a [secure] Email – External Recipient.