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parental leave is provided in Appendix 1. Paid parental leave may be used only during the 12-
month period following the birth or placement of the child. For employees who experience
multiple birth or placement events within the same 12-month period, see Section 8.D. An
employee with a seasonal work schedule may not use paid parental leave during the off-season
period designated by the bureau/office—the period during which the employee is scheduled to be
released from work and placed in nonpay status. There are no carryover provisions for any
unused paid parental leave. An employee may not be paid for unused or expired paid parental
leave. In addition, the employee may not use paid parental leave before the child is born or
placed. If the supervisor agrees, an employee may elect to use paid parental leave on an
intermittent basis.
B. Existing FMLA Leave. Since an employee may use only 12 weeks of FMLA unpaid leave in
any 12-month period, use of FMLA unpaid leave for a purpose other than birth or placement
may affect an employee's ability to use the full 12 weeks of paid parental leave during the 12-
month period following the birth or placement. An employee will be able to use the full amount
of paid parental leave for a birth or placement only to the extent that there are 12 weeks of
available FMLA unpaid leave based on that specific birth or placement.
C. Conversion of Leave to Hours. For employees who use leave on an hourly basis (including
fractions of an hour), the 12-week paid parental leave entitlement will be converted to hours
based on the employee's scheduled tour of duty. For example, for a regular full-time employee,
the entitlement will be 480 hours (12 weeks x 40 hours), and, for a half-time employee, the
entitlement will be 240 hours (12 weeks x 20 hours). For a full-time employee with an
uncommon tour of duty, the hours equivalent of 12 administrative workweeks is derived by
multiplying 6 times the number of hours in the employee's biweekly scheduled tour of duty (or 6
times the average hours if the biweekly tour hours vary over an established cycle). For example,
if an employee has an uncommon tour consisting of six 24-hours shifts (144 hours) per biweekly
pay period, the amount would be 864 hours.
D. Multiple Births or Placement Events.
(1) If an employee has multiple children born or placed on the same day, that event will
be treated as a single event triggering a single entitlement of up to 12 weeks of paid
parental leave during the 12-month period following the event.
(2) If an employee has one or more children born or placed during the 12-month period
following the date of an earlier birth or placement, each subsequent birth or placement
event will generate a 12-week entitlement to be used during the 12-month period
following the birth or placement; however, any use of paid parental leave during an
overlap period (i.e., period contained within more than one 12-month period following a
birth or placement) will count toward the 12-week limit for each birth or placement
involved.
9. Required Documentation. When requesting paid parental leave, employees must provide
appropriate documentation that shows that the employee's use of paid parental leave is directly
connected to a birth or placement that has occurred. Examples of appropriate documentation are
listed below. Employees must provide this documentation no later than 15 calendar days after