Paid Time Off, 6.27
University Policy
Applies to: Faculty and staff
The Ohio State University – University Policies policies.osu.edu Page 4 of 11
II. Sick Time
A. Eligibility
1. Faculty and staff in regular, seasonal, temporary, and term positions (including post-doctoral scholars) are
eligible for sick time.
2. Staff working in intermittent positions are ineligible for sick time.
B. Accrual
1. Sick time does not accrue and cannot be used for any additional pay arrangements such as supplemental
positions or appointments, overtime hours, faculty teaching overloads, and faculty off-duty arrangements.
2. Sick time accrues during hours worked and paid absences. It does not accrue during unpaid time off.
3. Sick time accumulation is unlimited.
4. Eligible faculty and staff will accrue sick time on a biweekly basis at the rate of 4.6 hours per 80 hours of
service.
5. Sick time accrual is pro-rated for FTEs of less than 100%.
6. For more information on sick time accrual rates please refer to the Time Off Accrual Rates
.
C. Use
1. Sick time is charged in minimum units of one-tenth hour. An employee is charged for sick time only for
days upon which the employee otherwise would have been scheduled to work. Sick payment will not
exceed the normal scheduled workday or work week earnings.
2. Sick time may be used from the date of accrual for approved purposes according to the table in Policy
Details II.G. An adequate sick balance must be accrued prior to usage.
3. Available sick time and vacation balances must be exhausted prior to applying for unpaid time off. The
university may waive this requirement in unpaid personal time, military leave, workers’ compensation,
short-term disability, and long-term disability cases.
4. An employee who is medically unable to work may be separated from employment prior to the
exhaustion of sick time after evaluation and approval by Integrated Absence Management and Vocational
Services (IAMVS) and Employee and Labor Relations.
5. Sick time may be used for illness or injury to self or immediate family members or extended family
members pursuant to the sick time usage table in Policy Details II.G.
6. In instances of death, sick time may be used for immediate, extended family, or non-family members
pursuant to the table in Policy Details II.G.
D. Sick time usage for birth, adoption, or foster care placement by a foster parent may be taken in accordance
with the tables in Policy Details II.G and II.H, and on a reduced schedule or intermittently for the first 12
weeks after the event. After the first 12 weeks, sick time cannot be taken on an intermittent or reduced
schedule basis without advance notice, scheduling, and departmental approval.
E. Balance transfer
1. Sick time balances transfer when an employee transfers from one university department to another.
2. An accrued and unused sick time balance from the State of Ohio or any of its political subdivisions may
be transferred to the university, if proof of accrued time off is provided by the transferring agency and
reemployment occurs within 10 years.
F. Pay out
1. An employee may elect, at the time of retirement from active service with the university under any state
retirement system in Ohio (e.g., OPERS, STRS or the Alternative Retirement Plan) and with 10 or more
years of service with the State of Ohio or any of its political subdivisions, to be paid one-fourth of their
sick time balance, up to a maximum payment of 240 hours.
2. Accrued sick time is paid out at the base rate of compensation as of the last day worked.
3. The one-time retirement pay out of sick time eliminates all accrued sick time on record.
4. These same payout terms apply to employees who die with 10 or more years of service with the State of
Ohio or any of its political subdivisions, with the sick time paid to the estate.
G. Sick time usage parameters for birth/adoptive events (table following Policy Details II.G.2)
1. Amounts in the “sick time usage limit” columns assume adequate time off balance is available.
a. The “sick time usage limit” is pro-rated for FTEs of less than 100%.