Sample Notification Letters
Notification of Bullying/Harassment Complaint to Student Victim’s
Parent/Guardian
Notification of Bullying/Harassment Complaint to Adult Victim
Notification of Bullying/Harassment Complaint to Student Perpetrator’s
Parent/Guardian
Notification of Bullying/Harassment Complaint to Adult Perpetrator
Notification of Bullying/Harassment Complaint – Negative Finding to the
Accused
Notification of Bullying/Harassment Complaint – Substantiated Finding to
the Accused
Notification of Bullying/Harassment Complaint – Negative Finding to the
Victim
Notification of Bullying/Harassment Complaint – Substantiated Finding to
the Victim
School Letterhead
NOTIFICATION OF BULLYING/HARASSMENT COMPLAINT
TO STUDENT VICTIM’S PARENT/GUARDIAN
(Date)
To the Parent/Guardian of:
Sam Student
123 Home Road
Hometown, Florida 33333
Dear Parent/Guardian:
As per the requirements of the “Jeffrey Johnson Stand Up For All Students Act” and the
Nassau County Schools’ Anti-Bullying/Harassment Policy 5.49, this letter is being sent
to notify you that an investigation has been initiated in response to a complaint of
alleged bullying/harassment with your child named as the victim.
This investigation will be completed within 10 school days. You will be notified of the
outcome of this investigation.
As (the victim)’s parent/guardian, you may request informal consultation with the school
staff, including the guidance counselor or the school psychologist, to determine the
severity of concern for this situation and appropriate steps to address the concern. You
may also request that your child be referred to the (school intervention team). School
personnel may also refer your child to the (school intervention team). If your child is
referred to the (school intervention team), your involvement will be required in the
activities of the team regarding your child’s case.
Please contact me if you have questions. Together, we can work to improve your
child’s educational environment.
Sincerely,
Principal
Cc: Kathy Burns, Superintendent
School Letterhead
NOTIFICATION OF BULLYING/HARASSMENT COMPLAINT
TO ADULT VICTIM
(Date)
Mrs. Iman Employee
456 Country Road
Hometown, Florida 33333
Dear Mrs. Employee:
As per the requirements of the “Jeffrey Johnson Stand Up For All Students Act” and the
Nassau County Schools’ Anti-Bullying/Harassment Policy 5.49, this letter is being sent
to notify you that an investigation has been initiated in response to a complaint of
alleged bullying/harassment in which you were named as the victim.
This investigation will be completed within 10 school days. You will be notified of the
outcome of this investigation. If the complaint is substantiated, appropriate disciplinary
action will be applied to the perpetrator in accordance with Nassau County School
Board Administrative Rule 5.49
Please contact me if you have questions. Together, we can work to improve the school
environment.
Sincerely,
Principal
Cc: Kathy Burns, Superintendent
School Letterhead
NOTIFICATION OF BULLYING/HARASSMENT COMPLAINT
TO STUDENT PERPETRATOR’S PARENT
(Date)
To the Parent/Guardian of:
Sam Student
123 Home Road
Hometown, Florida 33333
Dear Parent/Guardian:
As per the requirements of the “Jeffrey Johnson Stand Up For All Students Act” and the
Nassau County Schools’ Anti-Bullying/Harassment Policy 5.49, this letter is being sent
to notify you that an investigation has been initiated in response to a complaint of
alleged bullying/harassment in which your child has been named as the perpetrator.
This investigation will be completed within 10 school days. You will be notified of the
outcome of this investigation.
If this complaint is substantiated, your child will be subject to disciplinary action ranging
from positive behavioral interventions or other consequences up to and including
suspension or expulsion, as outlined in the Code of Student Conduct. If a substantiated
incident results in your child being charged with a crime, you will be notified. As a result
of this complaint, your child may be referred to counseling or other interventions. Your
child may also be referred to the (school intervention team). If your child is referred to
the (school intervention team), your involvement will be required in the activities of the
team regarding your child’s case.
All individuals have a right to file a complaint, and it is the responsibility of the School
Board of Nassau County to investigate the allegations. Anyone accused of bullying/
harassment should not retaliate in any way against any individual filing a complaint.
Engaging in retaliation will result in additional disciplinary consequences. During the
investigation of this complaint, your child should avoid interaction as much as possible
with the alleged victim and witnesses.
Please contact me if you have questions. Together, we can work to improve your
child’s interaction in the school environment.
Sincerely,
Principal
Cc: Kathy Burns, Superintendent
School Letterhead
NOTIFICATION OF BULLYING/HARASSMENT COMPLAINT
TO ADULT PERPETRATOR
(Date)
(If perpetrator is a staff member) (If perpetrator is a volunteer or visitor)
Mrs. Iman Employee or Mrs. Val Enteer
456 Country Road 789 Anyplace Avenue
Hometown, Florida 33333 Hometown, Florida 33333
Dear Mrs. Employee: Dear Mrs. Enteer:
As per the requirements of the “Jeffrey Johnson Stand Up For All Students Act” and the
Nassau County Schools’ Anti-Bullying/Harassment Policy 5.49, this letter is being sent
to notify you that an investigation has been initiated in response to a complaint of
alleged bullying/harassment in which you have been named as the perpetrator.
This investigation will be completed within 10 school days. You will be notified of the
outcome of this investigation.
If this complaint is substantiated, you will be subject to (if employee: action in
accordance with District policies, procedures, and employee contracts) (if visitor or
volunteer: action determined by the school administrator after consideration of the
nature and circumstances of the act, including referral to law enforcement, if warranted).
All individuals have a right to file a complaint, and it is the responsibility of the School
Board of Nassau County to investigate the allegations. Anyone accused of bullying/
harassment should not retaliate in any way against any individual filing a complaint.
Engaging in retaliation will result in additional disciplinary consequences. During the
investigation of this complaint, you should avoid interaction as much as possible with
the alleged victim and witnesses.
Please contact me if you have questions. Together, we can work to improve the school
environment.
Sincerely,
Principal
Cc: Kathy Burns, Superintendent
School Letterhead
NOTIFICATION OF OUTCOME OF BULLYING/HARASSMENT COMPLAINT
NEGATIVE FINDING: TO THE ACCUSED
(Date)
(If the accused was a student) (if the accused was a staff member)
To the Parent/Guardian of: or Mrs. Iman Employee
Sam Student 456 Country Lane
123 Home Road Hometown, FL 33333
Hometown, Florida 33333
Dear Parent/Guardian: Dear Mrs. Employee:
As per the requirements of the “Jeffrey Johnson Stand Up For All Students Act” and the
Nassau County Schools’ Anti-Bullying/Harassment Policy 5.49, this letter is being sent
to notify you of the outcome of the complaint of alleged bullying/harassment filed
(against your student / against you), which occurred on (date of occurrence).
After a thorough investigation, initiated on (date investigation began), based on the state
statute and on the District’s policy, it has been determined that an act of bullying/
harassment did not occur.
Remember, all individuals have a right to file a complaint, and it is the responsibility of
the School Board of Nassau County to investigate the allegations. Also, anyone
accused of bullying/harassment should not retaliate in any way against any individual
filing a complaint. It is our sincere hope that this situation has been resolved, and we
are closing this file.
Sincerely,
Principal
Cc: Kathy Burns, Superintendent
School Letterhead
NOTIFICATION OF OUTCOME OF BULLYING/HARASSMENT COMPLAINT
SUBSTANTIATED FINDING: TO THE ACCUSED
(Date)
(If the accused was a student) (if the accused was a staff member)
To the Parent/Guardian of: or Mrs. Iman Employee
Sam Student 456 Country Lane
123 Home Road Hometown, FL 33333
Hometown, Florida 33333
Dear Parent/Guardian: Dear Mrs. Employee:
As per the requirements of the “Jeffrey Johnson Stand Up For All Students Act” and the
Nassau County Schools’ Anti-Bullying/Harassment Policy 5.49, this letter is being sent
to notify you of the outcome of the complaint of alleged bullying/harassment (filed
against your student / against you), which occurred on (date of occurrence).
After a thorough investigation, initiated on (date investigation began), based on the state
statute and on the District’s policy, it has been determined that an act of bullying/
harassment did occur. Therefore, the following action will be taken:
(insert description of actions taken including any behavioral interventions, student
disciplinary sanctions as outlined in the Code of Student Conduct, employee discipline,
referral to law enforcement, and/or other actions)
Remember, all individuals have a right to file a complaint, and it is the responsibility of
the School Board of Nassau County to investigate the allegations. Also, anyone
accused of bullying/harassment should not retaliate in any way against any individual
filing a complaint. It is our sincere hope that this situation has been resolved, and that
the educational environment will be improved for all parties involved.
Sincerely,
Principal
Cc: Kathy Burns, Superintendent
School Letterhead
NOTIFICATION OF OUTCOME OF BULLYING/HARASSMENT COMPLAINT
NEGATIVE FINDING: TO THE VICTIM
(Date)
(If the victim was a student) (if the victim was a staff member)
To the Parent/Guardian of: or Mrs. Iman Employee
Sam Student 456 Country Lane
123 Home Road Hometown, FL 33333
Hometown, Florida 33333
Dear Parent/Guardian: Dear Mrs. Employee:
As per the requirements of the “Jeffrey Johnson Stand Up For All Students Act” and the
Nassau County Schools’ Anti-Bullying/Harassment Policy 5.49, this letter is being sent
to notify you of the outcome of the complaint of alleged bullying/harassment filed in
which (your child was / you were) named as the victim, that occurred on (date of
occurrence).
After a thorough investigation, initiated on (date investigation began), based on the state
statute and on the District’s policy, it has been determined that an act of bullying/
harassment did not occur. On behalf of the school district, we thank you for bringing
this incident to our attention. Our primary concern is for the safety of the student, and
therefore, even though the incident did not meet the criteria for bullying, we will put the
following measures in place:
[Examples – safety plan for the student, interventions in place, directive for the accused
to avoid contact with the student, a staff member with whom the student can speak to
express further concerns, means by which the student can make up work due to
absences caused by the incident, assurance that there will be no retaliation for the
complaint, etc.]
It is our sincere hope that this situation has been resolved, and we are closing this case.
We will keep the investigation documents on file for future reference, if needed.
Sincerely,
Principal
Cc: Kathy Burns, Superintendent
School Letterhead
NOTIFICATION OF OUTCOME OF BULLYING/HARASSMENT COMPLAINT
SUBSTANTIATED FINDING: TO THE VICTIM
(Date)
(If the accused was a student) (if the accused was a staff member)
To the Parent/Guardian of: or Mrs. Iman Employee
Sam Student 456 Country Lane
123 Home Road Hometown, FL 33333
Hometown, Florida 33333
Dear Parent/Guardian: Dear Mrs. Employee:
As per the requirements of the “Jeffrey Johnson Stand Up For All Students Act” and the Nassau
County Schools’ Anti-Bullying/Harassment Policy 5.49, this letter is being sent to notify you of
the outcome of the complaint of alleged bullying/harassment filed in which (your child was / you
were) named as the victim, that occurred on (date of occurrence).
After a thorough investigation, initiated on (date investigation began), based on the state statute
and on the District’s policy, it has been determined that an act of bullying/ harassment did occur.
As a result of the findings of this investigation, appropriate disciplinary action will be taken. Our
primary concern is for the safety of the student, and therefore, we will also put the following
measures in place:
[Examples – safety plan for the student, interventions in place, directive for the accused to avoid
contact with the student, a staff member with whom the student can speak to express further
concerns, means by which the student can make up work due to absences caused by the
incident, assurance that there will be no retaliation for the complaint, etc.]
[If the victim is a student and the bullying incident resulted in the perpetrator being charged with
a crime, also add this statement: As required by the Unsafe School Choice Option, No Child
Left Behind, Title IX, Part E, Subpart 2 Section 9532, a student who is a victim of a violent
criminal offense while on the grounds of the public school that the student attends will be
allowed to attend a safe school within the District. Please contact me in regard to this option if
you choose to take it.]
It is our sincere hope that this situation has been resolved, and that the educational environment
will be improved for (your child/you).
Sincerely,
Principal
Cc: Kathy Burns, Superintendent
