Page 1
SAN ANTONIO STOCK SHOW & RODEO
27
th
ANNUAL BAR-B-QUE COOK-OFF
January 26-27, 2024
1723 Creekview Dr.
San Antonio, Texas 78219
TEAM INFORMATION and RULES
Mailing Address:
Physical Address:
San Antonio Stock Show & Rodeo
San Antonio Stock Show & Rodeo
P.O. Box 200230
723 AT&T Center Parkway
San Antonio, Texas 78220
San Antonio, Texas 78219
Phone: 210.225.5851
Website: sarodeo.com/bbq
Email: bbq@sarodeo.com
LET’S RODEO SAN ANTONIO!
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Table of Contents
OUR MISSION ...................................................................................................................................................................... 3
SABBQ Contact Information & Hours of Operation ............................................................................................................... 4
Past Winners ......................................................................................................................................................................... 5
Information, Rules, and Regulations ..................................................................................................................................... 6
I. REGISTRATION INFORMATION, REQUIREMENTS AND TEAM PLACEMENT ...................................................................... 6
A. Registration Information and Requirements .............................................................................................................. 6
B. Team Placement ......................................................................................................................................................... 6
II. TEAM SPACE GUIDELINES, REGULATIONS AND SAFETY REQUIREMENTS ....................................................................... 7
A. Prohibited Items ......................................................................................................................................................... 7
B. General Information.................................................................................................................................................... 7
C. Load in and Load out - Vehicles, Trailers and RVs ....................................................................................................... 7
D. Tents, Space Layout and Decorations ......................................................................................................................... 8
E. Electricity and Generators .......................................................................................................................................... 8
F. Fire Extinguishers ........................................................................................................................................................ 8
G. Open Flames, Cooking Equipment and Heaters ......................................................................................................... 8
H. Bands and Sound Systems .......................................................................................................................................... 9
I. Media, Video Recording and Camera Crews ................................................................................................................ 9
J. Clean Up and Trash Disposal ........................................................................................................................................ 9
III. PARKING, TICKET INFORMATION AND TEAM GUESTS ................................................................................................... 9
A. Parking ........................................................................................................................................................................ 9
B. Gate Tickets ............................................................................................................................................................... 10
C. Carnival Ticket Pricing ............................................................................................................................................... 10
D. Team Guest Invitations ............................................................................................................................................. 10
IV. ALCOHOL MANAGEMENT AND REGULATIONS ............................................................................................................. 10
A. Individual Responsibility ........................................................................................................................................... 10
B. Prohibited Behaviors and Activities .......................................................................................................................... 10
C. Police Officers ........................................................................................................................................................... 10
V. CONTEST RULES AND INFORMATION .......................................................................................................................... 11
A. Serving the General Public – Health Department Regulations ................................................................................. 11
B. Jackpot Rules (Friday) ............................................................................................................................................... 11
C. Bar-B-Que Contest Rules (Saturday) ......................................................................................................................... 12
VI. TEAM EVENTS .............................................................................................................................................................. 12
A. Kash for Kids ............................................................................................................................................................. 12
B. Bad Boyz of BBQ ....................................................................................................................................................... 12
C. Washer Tournament ................................................................................................................................................. 13
VII. AWARDS AND PRIZES .................................................................................................................................................. 13
A.SANCTIONED CATEGORIES AND AWARDS (Chicken, Pork Spare Ribs, Brisket) ......................................................... 13
B. JACKPOT CONTEST .................................................................................................................................................... 13
C. OTHER CONTESTS ...................................................................................................................................................... 13
Indemnification and Release Agreement ............................................................................................................................. 14
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OUR MISSION
The San Antonio Stock Show & Rodeo has grown to one of the largest, most prestigious single events in
the city of San Antonio, with approximately 1.5 million visitors entering the fairgrounds each year. The
success of the San Antonio Stock Show & Rodeo is attributed to over 6,000 volunteers who give countless
hours to the organization. With community, donor sponsor and volunteer support, the organization has
committed more than $255 million since inception. Through scholarships, grants, endowments, junior
livestock auctions, calf scramble program and show premiums the event impacts over 18,000 youth in
Texas annually.
The Bar-B-Que Committee helps support our mission by producing and coordinating the Annual Bar-B-
Que Cook-Off. Our committee volunteers and dedicated corporate partners work together to raise money
for the Scholarship Fund. We appreciate your support of this event and look forward to seeing you on
January 26-27, 2024!
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Chairman
Stephen Stokinger
Vice Chairman
Erin Sanchez
Steve Bridges – Transportation & Gates
Bryan Catalani – Cowboy Breakfast
Tammy Dullnig – Team Contests & Relations
Rishanne Frech – Youth Contests
Dave Hansmann – Logistics & Operations
Amy Huebner – Membership & Administration
Stephy Leifester – Sponsorship
Jenny Reeves – Marketing & Public Relations
Drake Mikeska – Public Events & Entertainment
Debbie Ray Miller – Procurement & Other Contests
SABBQ Contact Information & Hours of Operation
Team Registration and Information
[email protected]
General Public Information
210.296.8986 or 210.225.5851
Team Electrical and Safety Help Dispatch
(On-site the week of the cook-off)
210.827.7988
Hours of Operation and Admission for the General Public
Free admission for Ages 12 and Under or Valid Military ID
Friday and Saturday, 9:00 a.m. to 11:45 p.m.
$15 Admission
Team Advance Sale Discount Tickets are available at time of registration.
Friday $13
Saturday $13
Weekend Combo Ticket $25 (see page 10)
Carnival Weekend Pass $35 (see page 10)
The above discounts are not available at the event.
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Past Winners
Year
Grand Champion
Reserve Grand Champion
2023
Chicken Fried BBQ with Devils River Whiskey (Bill Purvis)
Texas Oil Dust (Aaron Lesley)
2022
Casanova BBQ 4 with Devils River Whiskey (Fred Robles)
Casanova BBQ 5 with Devils River Whiskey (Bill Purvis)
2020
Mama and Papa Joe’s BBQ (Clarence Joseph)
Casanova BBQ w/Lynd.com #3 (Chuck Salinas)
2019
O3 BBQ (Oscar Garcia)
Double G Southern BBQ (Gil Martinez, Jr.)
2018
Tinney Barbecue/Twisted X Brewing Co. (Jay Tinney)
Texas Poker Smokers BBQ #1 (Corey Flores)
2017
Buckshot BBQ (Jayde Henley)
Inhognito (Danny Luera)
2015
Mama & Papa Joe’s BBQ (Clarence Joseph)
Trash Can Cookers (Monte Brown)
2014
Pitmaker-BBQ Addiction (Ernest Servantes)
Good Life! Barbeque (Clint Swindall)
2013
(Sept)
Cibolo Creek #1 (Mike Kalinowski)
Cibolo Creek #2 (Ralph Schmidt)
2013
(Jan)
Giant BBQ (Darwin Hoel)
Texas Pepper Jelly (Craig Sharry)
2012
Brotherhood BBQ (Billy Overton)
Hot Ashes Cooking Team #1 (Scott Shaver)
2011
Schmidt Oilfield (Shane Burchfield)
BottleCap Cookers #1 (Hampton Pratka)
2010
Texas Pepper Jelly (Craig Sharry)
Tejas Cookers #2 (John Cisneros)
2009
Cinco de Guyos
Double S Paving BBQ Team (Daniel Schneider)
2008
Rut ‘N Bucks (John Price)
Smokin Millers (Dewayne Bowman)
2007
Wild Turkey’s Bar Lazy S Cowboy Cooks (Robby Scott)
Boot Scootin (Tommy Livingston)
2006
We Be Smokin (Don Canterbury)
Longhorn BBQ (John Fiala)
2005
Rut ‘N Bucks (John Price)
….
2004
Rut ‘N Bucks (John Price)
….
2003
Rut ‘N Bucks (John Price)
….
2002
IBEW #3
….
2001
Kountry Kookers
….
2000
RoadKill Cooking Crew (Van Smith)
….
1999
RoadKill Cooking Crew (Van Smith)
….
1998
Der Schmokin Frank (Greg Frank)
….
1997
RoadKill Cooking Crew (Van Smith)
….
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Information, Rules, and Regulations
The San Antonio Stock Show & Rodeo retain the right to modify these rules and regulations
at any time with or without notice to participants.
The Team Leader listed at the time of registration is considered the main point of contact for a team. The Team Leader will be
responsible
for ensuring that the team adheres to these rules. Please note that additional regulations may be added as deemed
necessary.
Violators to the rules and regulations contained herein may face disqualification from this contest and forfeit their right to participate in
any future contest.
I. REGISTRATION INFORMATION, REQUIREMENTS AND TEAM PLACEMENT
A. Registration Information and Requirements
•
ALL teams must register through the online registration system. Registration is only open to returning Kash for Kids teams and sponsors.
Each team leader will be contacted via the email address on record and will be provided the link for online registration. Sharing of the
registration link is prohibited and may result in disqualification from the event.
•
The entry fee for each space is $875. Payment must be made at the time of registration.
•
When the event reaches capacity, there will be an online wait list. If space becomes available, those on wait list will be contacted.
•
Spaces are non-transferrable and cannot be resold. Refunds and cancellations are subject to the following policy:
o
If SABBQ is notified at least 30 days before the date of event, 50% of your payment (as made at the time of registration) will be
refunded.
o
Refunds will not be issued if notification is received less than 30 days from the event.
o
Under no circumstances will refunds be processed for Kash for Kids donations or Sponsorships.
•
Each registration may only consist of ONE TEAM, regardless of the number of spaces you purchase.
o
If you plan to enter multiple teams, you must complete an individual registration for each team, not space. For example,
if you plan to
purchase two spaces and enter as two teams, Team A in space 1 must register separately from Team B in
space 2.
•
Each team will designate a Team Leader and a Chief Cook:
o
All hard copy mailings (wristbands, parking passes, tickets) and emails will be sent to the Team Leader. It is the Team Leader’s
responsibility to share the information with other team members.
o
The Team Leader and the Chief Cook may be the same person for one team.
o
If entering multiple teams, the Team Leader should be the same person for all teams. The Chief Cook MUST BE DIFFERENT
FOR EACH TEAM. Teams may NOT share pits.
o
All awards, prizes, or invitations to other cook-off events will be awarded to the Chief Cook, with any prize money being mailed
to
the Chief Cook at the Chief Cook's address on record.
•
Please be considerate of the event's family atmosphere when choosing your team name. We reserve the right to decline team names.
•
Each Team Leader must sign and submit an Indemnification and Release form. Forms will be sent to the Team Leader’s email and
must be received by December 15, 2023. This is required to receive your wristbands and parking passes prior to the event.
•
Teams wishing to sell a product or service to the general public, in which the profits are not intended for donation to Kash for Kids but for
personal profit or non S.A.L.E. organization, must purchase a vendor space in the San Antonio Bar-B-Que Marketplace. If a team is found
selling out of their team space at the event, they will be assessed a fee of $250.
•
All winners must fill out a W-9 in order to be eligible for prize money. All checks for prize money will be mailed out after the SABBQ event
and after the W-9 is received. If SABBQ does not receive the W-9 by March 1, 2024, prize money will be forfeited.
B. Team Placement
•
Requests must be made in the appropriate section at the time of online registration.
•
All requests will be based on availability. No guarantees will be made that your request will be fulfilled or that you will be located
in the same space from year to year.
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II. TEAM SPACE GUIDELINES, REGULATIONS AND SAFETY REQUIREMENTS
A. Prohibited Items
•
Pets are not allowed on the premises; however, service animals will be permitted. Service animals are defined as dogs (or miniature
horses when reasonable) that are individually trained to do work or perform tasks for persons with disabilities. Such animals are
welcome in areas where the public is allowed to go. Under the ADA, service animals must be harnessed, leashed, or tethered, unless
these devices interfere with the service animal's work or the individual's disability prevents using these devices. In that case, the
individual must maintain control through voice, signal, or other effective controls. All other animals, including comfort animals,
emotional support animals and therapy animals are prohibited.
•
Drones, Selfie Sticks, pepper spray/mace, hover boards, firearms (concealed or open carry) and laser pointers are not permitted on the
premises at any time. Other items deemed unacceptable by management will be addressed at the event.
•
Knives are to be used for prepping food only and shall be kept in prep area while in use. While not in use, knives should be stored
away in secure area and not left out in the open.
•
Climbing, cutting, moving, or removal of any fencing is prohibited. The fencing is in place for the safety of the teams. Altering the
fencing in
any way is grounds for disqualification and removal from the property.
B. General Information
•
San Antonio Stock Show & Rodeo management, security and SABBQ committee members with “ALL ACCESS” badges shall
have
access to any team’s space at all times (with proper identification).
•
Upon arrival, team Ambassadors will deliver the team’s event packet. Ambassadors will be onsite beginning at 10:00 a.m. on Thursday.
The Team Information Office will also be open at this time.
•
Each team will receive a laminated space number with their packet. TEAMS MUST PROMINENTLY DISPLAY THEIR SPACE
NUMBER
AND TEAM NAME AT ALL TIMES.
•
Once teams have displayed their space number, the team’s
Ambassador will issue the team a container pickup card. This
card must be presented for container pickup.
•
Teams must keep all activities and exhibits within their designated space and must not be in the aisles for any reason.
•
Each team is responsible for temporary toilets, water, trash containers, etc.
•
Failure to comply with all safety requirements and regulations may result in disqualification and removal from the property.
•
Cook-off site contains uneven and unimproved surface areas with limited accessibility.
C. Load in and Load out - Vehicles, Trailers and RVs
1. General Information
•
Team and equipment load in begins on Wednesday at 8:00 a.m. and ends on Friday at 8:00 a.m.
•
For safety reasons, we ask that you please use due diligence and keep the aisles clear at all times beginning from the time of your arrival.
Alleys and walkways throughout the event are designated as emergency access and must remain clear at all times. Please adhere to
this upon arrival by keeping vehicles within your space and parking all others in the parking lot once you have unloaded.
•
Golf carts, ATVs, scooters and other motorized vehicles are prohibited except for official use by SABBQ and San Antonio Stock Show &
Rodeo personnel. Bicycles, motorized scooters, skateboards, hover boards and Segways are also prohibited. Violators may be
disqualified and banned from this and all future contests.
•
Teams with a permitted parking pass may load in supplies on Saturday morning from 6:00 a.m. to 8:00 a.m.
•
No outside drinks will be allowed in through the gates during general public hours. Please plan accordingly. Teams will be allowed to bring
in food.
•
All teams must be cleaned up and moved off the grounds by 11:00 a.m. on Sunday.
2. Vehicles
•
Only vehicles with a permitted parking pass will be allowed on the contest site. All permitted parking
passes must be visible from
the front windshield. All other vehicles will be directed to the appropriate parking lot, where shuttles will be available.
•
Handicapped parking is available in the first row of the reserved lot along the fence line in designated spaces ONLY. Vehicles must
display a permitted parking pass plus the appropriate license plate or ADA hang tag. Spaces are limited and available on a first come, first
served basis.
•
Vehicles may not enter the contest area after 8:00 a.m. Friday. At this time, any vehicle not contained within a team space must
be
moved.
•
Vehicles not in compliance in the contest area or in the permit parking area will be towed. Impoundment and/or towing fees
to
retrieve the vehicle will be at the owner’s expense.
•
Load out of vehicles and equipment is not permitted until 2:00 a.m. Sunday AND after the general public has cleared out of the
contest
area.
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•
The speed limit is 5 MPH when entering and traveling inside the barbeque team/contest area.
•
Passengers may not ride on barbeque pit trailers, on hitches, or on the sides of vehicles and attached trailers while vehicle is in motion.
3. Trailers and RVs
•
All trailers and RVs that are NOT contained within a team space must be parked in the proper designated off-site lot ONLY (main event
layout map will be distributed prior to the event). Space is limited and available on a first come, first served basis.
•
Trailers and RVs found to be in violation of the rules will be towed. Impoundment and/or towing fees to retrieve the vehicle will be
at
the owner’s expense.
•
RV hookups are NOT available.
D. Tents, Space Layout and Decorations
•
Tents will be anchored and set up as per manufacturer’s instructions, whether done by a company or individual. Certain locations may
require alternative methods. No ground stakes are permitted.
•
All tents must be flame retardant.
•
All tents must be erected with appropriate fittings, fasteners, etc.
•
Combustible materials such as hay, firewood, gas heaters, etc. shall not be located inside tents or canopies.
•
Any displays over twelve (12) feet tall in your assigned space(s) must be checked and the idea/plan for the display must be discussed with
a safety officer before they are set up. Examples include, but are not limited to, overhead cranes, scaffolding and man lifts.
•
Umbrella and canopy heaters are not allowed inside tent.
•
Two-story structures and inflatable displays are prohibited.
•
The City of San Antonio has specific requirements for tents 1,200 square feet and larger OR that are of public assembly of over 50 people.
Please check with your tent company for permit.
E. Electricity and Generators
•
You will only be provided ONE (1) 30-amp duplex outlet per space.
•
High-load appliances and equipment (RV air conditioners, microwaves, etc.) must be powered by your own generator if your
load
exceeds 30 amps. Please note that in the event of a generator failure, we will try to restore/replace power as soon as possible;
however, we are not responsible for spoiled goods or services.
•
Use of any towable and/or commercial type generators that are not self-contained must be declared on registration form. The team or
generator company will need to provide a ground rod and clamp for each generator. Upon notification, please provide the following
information:
o
Team Space Number(s)
o
Team Name
o
Team Leader
o
Number of generators requiring ground and rod clamp and if provided by team or generator company.
•
Generators shall be isolated from contact with the public.
•
Storage of gasoline is not allowed in or near generators or food preparation areas.
•
All temporary power provided by SABBQ will be disconnected at 9:30 a.m. on Sunday. Please be sure that all slide-outs to
your RV are
retracted prior to this time.
F. Fire Extinguishers
•
Portable fire extinguishers must be identified and readily accessible.
Minimum fire extinguisher requirements:
o
One 2A-10 BC fire extinguisher is required.
o
One "K" type extinguisher will be required for deep fat fryers with an area of five (5) square feet or more; up to 80-pound
cooking
capacity. Additional "K" extinguishers will be required for each 80-pound capacity. A 2A-10BC is required in addition
to a "K"
type extinguisher.
o
All fire extinguishers shall have a current (within a year) inspection sticker from licensed extinguisher company or provide
proof
that extinguisher is new (store receipt).
G. Open Flames, Cooking Equipment and Heaters
•
Anyone dumping ashes and/or coals into anything other than the SABBQ provided ash dumpster may be disqualified and banned from
this and all future contests.
•
Screening must be utilized to contain ALL open flames.
•
Ground fires are strictly prohibited.
•
Barbeque pits shall not be located within ten (10) feet of combustible materials.
•
Barbeque pits shall not be located under food booth canopy.
•
Propane tanks shall not be located within ten (10) feet of a door or window of a building.
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•
Gas cylinders/propane containers must be properly secured at all times to prevent tipping or falling (i.e. tied to a trailer or other
structure
within barbeque space).
•
Umbrella and canopy heaters are not allowed inside a tent.
H. Bands and Sound Systems
•
Bands or sound systems must be declared on registration form. Failure to declare music may result in disconnection of power.
•
The load-in times apply to all band equipment and caterers. Please inform bands of appropriate load in times and ensure they have all
parking passes and gate tickets prior to the start of the event. All access to the Cookoff Site and reserved parking lot will be restricted
only to those vehicles with a pass. Exceptions may apply for larger bands and/or caterers; please contact your Ambassador prior to
the event to discuss arrangements.
•
All bands must cease playing at midnight on each evening of the event.
•
A noise curfew will be in place from midnight to 7:00 a.m. Thursday, Friday and Saturday nights. During these times, noise levels must
be kept below that which can be heard outside of one’s space. Please respect your neighbors and keep the noise levels to a minimum.
•
Team areas that include the operation of an audio/visual system or lighting equipment must be arranged so that the noise/light from
said
equipment will not annoy or disturb any contiguous or adjacent teams or attendees. It must be turned off at midnight.
•
SABBQ committee shall have final say on what an acceptable noise level is. Failure to comply may result in expulsion.
I. Media, Video Recording and Camera Crews
•
Any request for an interview, filming, video, audio or other recording of the event is not permitted without prior consent from the San
Antonio Stock Show & Rodeo.
•
All media outlets, video production companies, etc. must obtain written permission and media credentials through the San
Antonio Stock Show & Rodeo at least 30 days prior to the event. Please direct requests to the Marketing Department
210.225.0612 or marketing@sarodeo.com.
J. Clean Up and Trash Disposal
•
Each team is responsible for the cleanup of their space(s) by SUNDAY AT 11:00 a.m. All equipment and vehicles must be moved out
of
your space(s) and off of the grounds by this time.
•
All team spaces must be cleaned and left in the condition in which they were found when you arrived on the grounds.
•
Disposal of wastewater or hot coals on pavement is strictly prohibited.
•
ASH, GREY WATER, GREASE and TRASH shall be placed in the proper containers for disposal. These containers are located
throughout
the contest area. Please reference the Logistics and Safety Maps for locations of:
o
Ash and Coal Dumpsters
o
Waste Water Containers (Grey Water)
o
Trash Dumpsters
o
Recyclables
Movement of these containers by anyone other than SABBQ personnel is strictly prohibited.
III. PARKING, TICKET INFORMATION AND TEAM GUESTS
Each TEAM entry will receive a packet at least two (2) weeks before the event that will include:
•
Five (5) wristbands per space to designate team members, valid for Friday and Saturday.
•
Two (2) permitted parking passes per space to allow parking on-site.
•
Two (2) off-site parking passes per space to allow free entry to paid parking lots (with access to shuttle service). A gate ticket or team
wristband
will be required if arrival is during times event is open to the general public
•
Ten (10) weekend passes per each space, valid for Friday and Saturday.
•
Any team reproducing admission tickets, wristbands, or parking passes may be disqualified and banned from this and all future
contests.
A. Parking
•
Vehicle entry into the contest area of the event will require a permitted parking pass to be properly displayed on the vehicle. Any
vehicle
without a permitted parking pass will not be allowed past Creekview Drive.
•
All permitted parking will require a parking pass for both Friday and Saturday.
•
Additional off-site parking will be available in designated lots on a first come, first served basis. Shuttle service is included in the
price. Vehicles without an off-site parking pass must pay to park. Prices and lot locations will be available at
www.sarodeo.com/bbq.
•
Additional off-site parking passes will be sold at the time of registration for $10 on a first come, first served basis.
•
Vehicles without the proper permitted parking pass in designated lots will be towed. Impoundment and/or towing fees to retrieve
the
vehicle will be at the owner’s expense.
Page 10
B. Gate Tickets
•
Tickets for Friday are $15 each. Tickets for Saturday are $15 each.
•
Gate entry fees will begin on Friday at 9:00 a.m. and Saturday at 9:00 a.m.
•
Team Advance Sale Ticket Discounts – Only available through online team registration form and must be purchased online at
the
time of registration.
o
Advance sale tickets for Friday are $13.
o
Advance sale tickets for Saturday are $13.
o
Advance sale Weekend Combo tickets valid for Friday and Saturday are $25.
C. Carnival Ticket Pricing
•
Pricing at the event:
o
Wristband for unlimited rides on Friday will be $20.
o
Wristband for unlimited rides on Saturday will be $25.
o
Individual tickets will be $5 for 4 tickets or $10 for 10 tickets.
•
Presale to General Public:
o
Wristband for unlimited rides on Friday will be $18.
o
Wristband for unlimited rides on Saturday will be $22.
•
Team Advance Carnival Wristbands – Only available through online team registration form and must be purchased online at
the
time of registration.
o
Weekend Pass for unlimited rides is $35. This is a $10 discount from the event price.
D. Team Guest Invitations
In order to assist our information booths in helping your invited guests:
•
Guest invitations to team spaces must clearly state that a separate admission ticket is required for entrance into
the
Contest/Event at the San Antonio Stock Show & Rodeo on the Salado Property.
•
Invitations should indicate a space number, official team name and Team Leader or Chief Cook’s name.
•
Invitations/advertising MAY NOT include any of the San Antonio Stock Show & Rodeo logos or "marks" without prior permission of
San Antonio Stock Show & Rodeo. Please direct requests to use the San Antonio Stock Show & Rodeo logos and marks to the San
Antonio Stock Show & Rodeo Marketing Department at marketing@sarodeo.com.
IV. ALCOHOL MANAGEMENT AND REGULATIONS
Each team must comply with all pertinent laws and ordinances, including, but not limited to, Texas Alcoholic Beverage Code and any additional
rules
of the San Antonio Stock Show & Rodeo.
A. Individual Responsibility
•
The Team Leader will be held responsible for the conduct of team members, guests and any persons who are or have been in their team
space. Any behavior deemed inappropriate by the SABBQ Committee may result in immediate expulsion from the event and forfeiture
of
future participation.
B. Prohibited Behaviors and Activities
•
Certain activities related to alcoholic beverages are strictly prohibited.
•
Glass containers are NOT permitted.
•
At no time may a person under the age of 21 be served alcohol of any nature.
•
Teams may not distribute alcoholic beverages of any nature (e.g. Jell-O shots, etc.) outside their physical boundaries.
•
Due to TABC regulations, teams may not take alcoholic beverages (e.g. coolers or ice chests) outside their physical boundaries. This
includes, but is not limited to, the awards ceremony.
•
Teams may not charge for alcoholic beverages, including “mandatory donations or tips.”
•
Teams may not sell tickets to be redeemed for beverages, either prior to or during the event. This includes sales of tickets on websites
and social media platforms.
C. Police Officers
•
Teams with private gatherings must employ a minimum of one San Antonio Stock Show & Rodeo Police Officer.
o
A “private gathering” is defined as a party or event in a team space that requires a ticket or wristband for entry.
o
For every 100 guests, teams must employ an additional Police Officer. For example:
• Up to 100 guests = 1 officer
• 101 – 200 guests = 2 officers
• 201 – 300 guests = 3 officers
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o
The fee for each Police Officer is $40/hour with a minimum of four hours per Officer.
o
The SABBQ Committee must be notified no later than December 8, 2023 of private gatherings and guest count.
o
Teams are responsible for paying all costs related to Police Officers directly to the San Antonio Stock Show & Rodeo no later
than January 12, 2024.
o
Private security will not be permitted on the premises and will be turned away at the gate.
V. CONTEST RULES AND INFORMATION
A. Serving the General Public – Health Department Regulations
•
The Health Department will issue temporary permits for teams who are serving samples to the general public. Fees are included in
your
entry fee.
•
Please refer to the Requirements for Temporary Food Establishments located in the team packets. Random inspections for the
following
items will be performed:
o
Three (3) Buckets, Bleach and Liquid Soap – One (1) for soap and water to wash utensils, one (1) for bleach to rinse utensils
and one (1) for a wash basin to wash your hands.
o
The Health Department suggests a beverage cooler with a spout to wash your hands under and some type of bucket to catch
the
water.
o
Covering for your food – Health Department Rules state that your food must be under cover (a tent or awning of some
type)
when you are cutting meat or doing other preparation outside of your pit.
o
Your pit does not have to be undercover. Meat is considered “covered” when it is on the pit.
B. Jackpot Rules (Friday)
•
Turn-In Times
o
11:00 a.m. Margarita
o
12:00 p.m. Dessert
o
1:00 p.m. Ribeye Steak
o
3:30 p.m. “In the Pot” Pinto Beans
o
5:30 p.m. “You Pick It” Meat
•
The Jackpot contest provides cash payouts for the top three places in each category. 50% of entry fees collected are paid back to 1st,
2nd
and 3rd place winners in each category.
•
Jackpot entries must be purchased at the time of registration for $75 each; unpaid entries will NOT BE registered.
•
Jackpot entries WILL NOT be accepted at the event. Please check the receipt that is mailed with your final packet to confirm all entries.
•
All Jackpot items must be prepared and cooked on-site.
•
Container Pick-Up
o
Once a team has received their container card (see page 7), recyclable cups and trays must be picked up at the Judging Tent
between 4:30 p.m. – 8:00 p.m. on Thursday.
o
Your container card will be provided by your Ambassador after all check-in forms are completed and your team space number
is
displayed.
o
Cards must be presented to pick up your containers. You must sign the back of the exposed ticket in the presence
of a
SABBQ Judging Committee member.
o
Cooks are responsible for ensuring that the containers they receive remain clean and undamaged. The container must not
be
altered or marked in any way or it will be disqualified.
•
The Margarita category is an open Margarita contest.
o
No garnish will be allowed.
o
No ice. May be chilled.
•
The Dessert category is an open dessert contest.
o
All desserts must be cooked on-site.
o
Contents may not exceed the space of the tray. Lid must close normally with no stretching or bulges.
•
The Ribeye Steak category is an open steak contest.
o
All steaks must be ribeye.
o
Steaks may be boneless or bone-in.
o
All steaks must be seasoned and cooked on-site.
•
The "In the Pot" category is an open pinto bean contest.
o
Beans may be pre-soaked.
o
We have eliminated the rule that nothing larger than the bean may be included in the turn-in cup.
•
The "You Pick It" category is an open MEAT category that includes any type of meat EXCEPT a fully jointed half chicken,
beef
brisket or pork ribs.
•
Jackpot Awards will be held Friday at 7:30 p.m. on the main stage. Ten places will be recognized in each category.
Page 12
C. Bar-B-Que Contest Rules (Saturday)
•
Turn-In Times
o
10:30 a.m. Chicken
o
1:00 p.m. Pork Spare Ribs
o
3:30 p.m. Beef Brisket
•
The contest on Saturday is sanctioned by the Lone Star Barbecue Society (LSBS). Please refer to www.lonestarbarbecue.com for rules.
•
The mandatory Chief Cook's Meeting will be held at 5:00 p.m. on Thursday. Trays, numbering, and procedures will be discussed at the
meeting. All chief cooks must check-in prior to the meeting.
•
Container Pick Up
o
Once a team has received their container card, trays must be picked up at the Judging Tent between 4:30 p.m. – 8:00 p.m. on
Thursday, on Friday from 9:00 a.m. to 1:00 p.m. or immediately following the Chief Cook's Meeting.
o
No containers will be distributed during the Chief Cook's Meeting.
•
Additional entries WILL NOT be accepted at the event. Please check the receipt that is mailed with your final packet to confirm all
entries.
•
Each team must have its own pit and one chief cook.
•
Ten places will be awarded in each meat category. Grand and Reserve Grand Champion will be decided solely based on these three
meat categories.
•
The awards ceremony will be held at the main stage on Saturday at 7:30 p.m.
VI. TEAM EVENTS
A. Kash for Kids
•
Kash for Kids is an opportunity for the teams to participate in raising funds for the SAN ANTONIO STOCK SHOW & RODEO
Scholarship
Fund through tips and donations.
•
All teams are encouraged to participate in the Kash for Kids event.
•
Although participation is optional, misrepresentation of Kash for Kids will not be tolerated. All money collected in a Kash for Kids bucket
or
any container indicating that it is intended for Kash for Kids donation MUST be given to a Kash for Kids Committee representative.
Misrepresentation may include, but is not limited to, the following:
o
Soliciting tips or donations for Kash for Kids either verbally, written or by signage and not donating those funds to Kash for Kids.
o
Stating either verbally, written or by signage that the money is for Kash for Kids, then not donating to Kash for Kids.
o
Conditioning entry into an area based on tip or donation.
•
Teams who wish to collaborate in raising money for the Kash for Kids contest must have the same Team Leader on record.
Collaborating
teams shall designate one (1) team to be the recipient of any Kash for Kids awards.
•
Donations will be counted following the event. The overall winner will be presented one award belt buckle during the awards
ceremony at the following year’s cook-off.
•
Bar-B-Que Committee personnel will deliver and collect a Kash for Kids sealed container to your team space. We will also accept credit
card donations online.
•
Due to space limitations, reciprocal winners (teams that earn a free space for winning another contest) or spaces purchased at other
events’ silent/live auctions may not earn free spaces for the following year.
•
Teams will be awarded free spaces for the following San Antonio Stock Show & Rodeo Bar-
B-Que Cook-Off at the following intervals:
o
Teams that raise a minimum of $1,500 will be awarded ONE (1) free space.
o
Teams that raise a minimum of $3,000 will be awarded TWO (2) free spaces.
o
Teams that raise a minimum of $4,500 will be awarded THREE (3) free spaces.
o
Teams that raise a minimum of $6,000 will be awarded FOUR (4) free spaces.
•
Teams are limited to a maximum of four (4) free spaces. A team cannot earn more spaces than the number of spaces occupied in
the current year.
•
Teams will be allowed to pre-register and purchase up to the same number of spaces that they held in the previous year as follows:
o
Teams with one free space will be allowed to pre-register up to 4 total spaces.
o
Teams with two free spaces will be allowed to pre-register up to 8 total spaces.
o
Teams with three free spaces will be allowed to pre-register up to 12 total spaces.
o
Teams with four free spaces will be allowed to pre-register up to 16 total spaces.
Under NO circumstances is a team allowed to register for more spaces than they held in the prior year.
B. Bad Boyz of BBQ
•
Teams will have the opportunity to enter a four-person team into our “Olympic” events. All contestants must be 18 years of age or older.
•
The contestants will compete in several Bad Boyz of BBQ events. Events are subject to change from year to year.
•
The Bad Boyz of BBQ will be held from 4:00 p.m. - 5:30 p.m. Saturday in the Bad Boyz area.
•
Banners will be presented to each event winner and to the overall champion. The first place four-person team will be awarded a
buckle for
each member.
Page 13
•
All participants must sign a Release and Indemnification Agreement. SABBQ personnel will collect the waivers from each participant
prior to the start of the event.
C. Washer Tournament
•
The washer tournament will be held on Saturday.
•
Registration begins at 9:00 a.m. The tournament starts at 11:00 a.m.
•
Entry fee is $50 per two-person team.
•
The winning team will be awarded a banner.
•
This is open to teams and to the General Public.
VII. AWARDS AND PRIZES
A. SANCTIONED CATEGORIES AND AWARDS (Chicken, Pork Spare Ribs, Brisket)
Grand Champion - (most combined points from three meat categories)
o
$3,000 Prize Money
o
Championship Belt Buckle
o
Championship Banner
o
Championship Flag
o
Five (5) monogrammed award aprons for the team
o
A free space at the following Annual San Antonio Stock Show & Rodeo Bar-B-Que Cook-Off
o
Invitation and free space to the following Houston Livestock Show & Rodeo World’s Championship BBQ Cook-Off
o
Invitation and free space to the following BBQ Austin
o
Invitation and free space to the Neal’s Cookoff in Concan, TX
o
Invitation to the American Royal BBQ Contest in Kansas City, Missouri
o
An entry into the lottery for a chance to receive an invitation to the Jack Daniel’s Barbeque Championship
Reserve Grand Champion
o
$1,500 Prize Money
o
Reserve Champion Belt Buckle
o
Reserve Champion Banner
o
Five (5) monogrammed award aprons for the team
1
st
Place Meat Categories
o
$1,000 Prize Money
o
Trophy Belt Buckle
o
Banner
2
nd
– 10
th
Place Meat Categories
o
Prize money in the amount of $900 for 2nd, $800 for 3rd, $700 for 4th, etc. $100 for 10th.
o
Banner
B. JACKPOT CONTEST
1
st
, 2
nd
and 3
rd
Place Jackpot Categories
o
Cash Payout and Banner
o
Souvenir “Check” presented at awards
4th – 10th Place Jackpot Categories
o
Banner
C. OTHER CONTESTS
Washer Tournament
o
Banner
Bad Boyz Olympics
o
Banner for each event and overall winner
o
Belt buckle for each of the four members of the overall winning team
Kash for Kids
o
1st Place: Buckle
o
1st – 3rd Place: Banner
Page 14
Indemnification and Release Agreement
READ THIS AGREEMENT CAREFULLY. BY SIGNING IT, YOU AGREE THAT YOU UNDERSTAND AND
ACCEPT ITS TERMS AND YOU GIVE UP IMPORTANT LEGAL RIGHTS INCLUDING THE RIGHT TO SUE
FOR DAMAGES FOR INJURY, DEATH, OR PROPERTY DAMAGE.
WHEREAS, San Antonio Livestock Exposition, Inc. d/b/a SAN ANTONIO STOCK SHOW & RODEO
(“S.A.L.E.”) will conduct the 27
th
Annual Bar-B-Que Cook-Off from Wednesday, January 24, 2024 to Sunday,
January 28, 2024 (the “Event”):
WHEREAS, the undersigned desires to participate in the Event;
WHEREAS, the undersigned’s participation in the Event is governed by the Event “Team Information and Rules”
posted to S.A.L.E.’s website at sarodeo.com/bbq, and which have been made available to the undersigned (the
“Team Information and Rules”).
1. In consideration for being permitted to participate in the Event, or attend one or more other
events, contests, exhibitions, performances, or activities sponsored, presented, or conducted by S.A.L.E.,
whether on the grounds of the AT&T Center/Freeman Coliseum, at S.A.L.E.’s property located at 1723
Creekview Drive, San Antonio, Texas 78219, or elsewhere (each, a “S.A.L.E. Event”), and for other valuable
consideration, receipt of which is acknowledged, the undersigned agrees to the terms and conditions of this
Indemnification and Release Agreement.
2. The undersigned acknowledges that he/she has received a copy of the San Antonio Stock Show &
Rodeo 27
th
Annual Bar-B-Que Cook-Off Team Information and Rules, or has accessed the same at the internet
address provided above; has read and understands the Team Information and Rules; and agrees to comply with
all participant requirements set forth in the Team Information and Rules.
3. The undersigned acknowledges that there is inherent risk in participating in the Event (whether as
a team leader, team member, cook, chef, server, helper, volunteer, or otherwise), and such participation may
expose the undersigned to risks of personal injury, death, and property damage. The undersigned assumes and
accepts all hazards and risks of personal injury, death, property damage, theft or loss of property, and
slick or uneven surfaces arising out of or relating to his/her participation in, or attendance at the Event, or
any other S.A.L.E. Event, whether or not caused by any of the Released Parties (defined below).
4. THE UNDERSIGNED HEREBY INDEMNIFIES, RELEASES AND HOLDS HARMLESS,
AND AGREES TO DEFEND, S.A.L.E., THE BEXAR COUNTY COMMUNITY ARENAS BOARD,
COMMUNITY ARENA MANAGEMENT, BEXAR COUNTY, TEXAS, THE SAN ANTONIO SPURS, LLC,
THE OWNERS AND OPERATORS OF ANY VENUE FOR A S.A.L.E. EVENT AND EACH OF THEIR
RESPECTIVE DIRECTORS, OFFICERS, MANAGERS, PARTNERS (GENERAL AND LIMITED),
EMPLOYEES, OWNERS, INVITEES, AGENTS, SUCCESSORS AND ASSIGNS (COLLECTIVELY, THE
“RELEASED PARTIES”) FROM AND AGAINST ANY AND ALL OBLIGATIONS, CLAIMS, DEMANDS,
ACTIONS, REMEDIES, CAUSES OF ACTION, PROCEEDINGS, FINES, PENALTIES, LOSSES,
LIABILITIES, DAMAGES, COSTS, AND EXPENSES (INCLUDING REASONABLE ATTORNEYS’ FEES)
(COLLECTIVELY, “LOSS”), ASSERTED AGAINST OR INCURRED BY THE RELEASED PARTIES, OR
ANY OF THEM, BASED ON ARISING OUT OF, OR RELATING TO, (A) THE UNDERSIGNED’S
FAILURE TO STRICTLY COMPLY WITH THE TEAM INFORMATION AND RULES FOR THE EVENT;
OR (B) THE UNDERSIGNED’S PARTICIPATION IN OR ATTENDANCE AT THE EVENT OR ANY
OTHER S.A.L.E. EVENT, INCLUDING WITHOUT LIMITATION ANY LOSS IN WHOLE OR PART IN
CAUSED BY THE NEGLIGENCE OF S.A.L.E. OR ANY OTHER RELEASED PARTIES. THE
UNDERSIGNED HEREBY ACKNOWLEDGES AND AGREES THAT THE FOREGOING
INDEMNITY AND RELEASE PROVISIONS INCLUDE INDEMNIFICATION AND RELEASE BY
THE UNDERSIGNED FROM AND AGAINST THE RELEASED PARTIES’ OWN NEGLIGENCE.
Page 15
5. This Indemnification and Release Agreement is intended to have the broadest possible legal
effect and to release and indemnify the Released Parties against all Loss of every sort, known or unknown,
foreseeable or unforeseeable, future or contingent, and whether sounding in tort, contract or otherwise, or arising
under any statute or regulation, including but not limited to all Loss based on, arising out of, or relating to any
personal injury, death, or property loss, theft, or damage.
6. The undersigned COVENANTS NOT TO SUE any of the Released Parties for or based on any
claim or other matter that is released in this Indemnification and Release Agreement, and agrees not to bring,
prosecute or participate in the prosecution of any suit or action based on or for any such claim or other matter.
7. This Indemnification and Release Agreement is governed by and construed in accordance with
the laws of the State of Texas. Venue for any cause of action between the undersigned and S.A.L.E. or any
Released Party shall lie solely and exclusively in Bexar County, Texas. This Indemnification and Release
Agreement is binding upon the undersigned and his/her heirs, executors, administrators and legal representatives.
8. The undersigned agrees that he/she may be depicted in photographs or video recordings of any
S.A.L.E. Event, consents to the use of such depictions in advertising, news reporting, public relations, and other
public displays, and releases and waives all claims for compensation and any rights of review and approval,
copyright, and right of publicity with respect thereto.
THIS IS A LEGAL DOCUMENT WAIVING VALUABLE RIGHTS. THE UNDERSIGNED
ACKNOWLEDGES AND AGREES THAT HE/SHE HAS READ AND UNDERSTANDS THE TERMS
AND CONDITIONS OF THIS INDEMNIFICATION AND RELEASE AGREEMENT AND THE TEAM
INFORMATION AND RULES.
PRINTED NAME:
SIGNATURE:
DATE:
TEAM NAME: