BIDDING WORLD SKATE GAMES 2024

BIDDING

WORLD SKATE GAMES 2024

Address

Phone & Fax

Online

Maison du Sport International

Av. De Rhodanie, 54 | 1007

Lausanne | Switzerland

Phone: + 41 216 011877

Fax: + 41 216 011877

Email 1:

secretariat@worldskate.org

Email 2:

[email protected]rg

Website: www.worldskate.org

BIDDING |WORLD SKATE GAMES 2024

TABLE OF CONTENTS

Section 0 | TIMELINE

Section 1 | INTRODUCTION

MISSION AND VISION

CONCEPT

BENEFITS

ORGANIZATION

Section 2 | RESPONSIBILITIES

WORLD SKATE KEY RESPONSIBILITIES

HOST CITY’S KEY RESPONSIBILITIES

HOST CITY’S RIGHTS

WORLD SKATE VILLAGE

SIDE EVENTS

Section 3 | EVENT

DISCIPLINES

Section 4 | VENUES

GENERAL REQUIREMENTS

INSPECTIONS

SUMMARY TABLE OF THE DISCIPLINES’TECHNICAL REQUIREMENTS

Section 5 | LOGISTICS

TRAVEL

ACCOMODATION

TRANSPORTATION

ATHLETES FROM DEVELOPING COUNTRIES

SUMMARY TABLE

Section 6 | OPERATION & SERVICE

SPORT REGISTRATION

ACCREDITATION

VISAS

PROTOCOL

ANNOUNCERS/SPEAKERS

TECHNOLOGY

MEDICAL SERVICES

ANTI-DOPING

SECURITY

Section 7 | PROMOTION & COMMUNICATION

LOOK AND FEEL

MEDIA

BROADCASTING

STREAMING

ARTWORKS AND MEDIA ASSETS

TV GRAPHICS

LOGO

WEBSITE

DESIGN

MARKETING PARTNERS, OFFICIAL SUPPLIERS, TICKETING, LICENSING AND MERCHANDISING

Section 8 | LEGAL OBLIGATIONS

MILESTONES

CANDIDATURE PRESENTATION

BIDDING |WORLD SKATE GAMES 2024

_____________________________________________________________ Section 0

TIMELINE

• STEP 1 : SUBMISSION OF THE BIDDING APPLICATION

DECEMBER 2021

•

STEP 2: SUBMISSION OF THE HOST CANDIDATURE:

Within 90 days after STEP 1

•

STEP 3: SUBMISSION OF THE PROJECT:

30 days after STEP 2

• STEP 4: AWARDING OF THE WORLD SKATE GAMES 2024

30 days after STEP 3

• STEP 5: CONTRACT

1 month after the awarding

BIDDING |WORLD SKATE GAMES 2024

____________________________________________________________ Section 1

INTRODUCTION

MISSION AND VISION

World Skate is the sole governing body, recognized by the IOC, for all sports performed on skating wheels. Its

main role includes recognizing, assisting and representing over 140 Member Federations in the five Continents

in the development and promotion of all disciplines, as well as promoting the development and the spreading

of such disciplines in non-member countries. World Skate aims to promote the visibility and the development

of all its disciplines through Multi-Discipline World Events, representing a showcase for all the different

disciplines of World Skate.

The World Skate Games are an international event that groups the World Championships of all the disciplines

of World Skate in a single location and in a single timeframe.

This event shall be staged every 2 years, and also entails the possibility to organize (in addition to

competitions) meetings, seminars for coaches and delegates, shows and gala performances.

CONCEPT

The concept, as well as the way the event is prepared and operated, shall be taken into consideration by the

potential Host Cities through the following elements:

• Sense of unity among the different disciplines.

• Organization of the event by means of an “urban” approach: as many disciplines as possible shall be

performed in the open air, allowing citizens, aficionados and young people in particular to feel part of

the Games

• Promotion of the Host City and its Tourism Industry.

• Compliance with World Skate Statutes and By Laws, Code of Conduct and Code of Ethics, IOC Anti-

Doping Rules, WADA Code and World Skate Anti-Doping Rules and the Rules of the Technical

Commissions, and compliance with the obligations to World Skate according to the World Skate Games

contract.

BENEFITS

With about 100 participating nations, the World Skate Games are a Top-level sports festival that can rely on a

huge number of visitors: thousands of athletes, coaches, delegates and a crowd of supporters and

aficionados, who will experience for about two weeks the exciting atmosphere of a great celebration of

sports and entertainment with a global media coverage.

Extraordinary numbers and opportunities:

• about 10,000 daily visitors,

• over 200,000 total visitors,

• revenues from sponsors, commissions, rental of stands and, in the subsequent years, from the

ensuing growth of tourism,

• 60% of the audience is not resident in the Host City: revenues from tourism will be beneficial not

only for the Host City, but also at national level,

• according to statistics, the percentage of those who return to the Host City in the three years

following the event with friends and/or family members varies between 20% and 30%,

• an opportunity to advertise and launch new products of new companies, not necessarily sports

related,

• creation of new partnerships and new jobs related to tourism,

• renovation of existing multi sports facilities ,

BIDDING |WORLD SKATE GAMES 2024

• construction of new sports facilities,

• enhancement of infrastructures,

• more opportunities in the organization of great sporting events in the future.

ORGANIZATION

World Skate entrusts the organization of the World Skate Games to National Federations, Municipalities or

Event Organization Companies of the Host City that, after the signing of the contract, shall establish a Local

Organizing Committee (LOC) including:

• Government of the Country

• Host City Government

• Provincial Political Authorities

• National Sports Authorities

• National World Skate Federation

This Organizing Committee shall establish an Executive Committee which includes:

• Executive Director

• Project Manager

• Media Manager

• Operation & Service Manager

• Venue Managers

• Protocol Manager

• Marketing Manager

• Sports Director

• Person/s in charge of Staff, Guides and Volunteers

• Person/s in charge of medical care and emergencies

• Person/s in charge of Anti-Doping Control

• Person/s in charge of Accreditation

• Any other staff deemed necessary

The Candidate City shall comply with the provisions of this Bidding Application and with World Skate

Guidelines, and shall sign a commitment to be attached to the Submission of Candidature.

A Contract between World Skate and the Organizing Committee shall state the key responsibilities and

obligations of the parties thereof.

As from its establishment, the LOC shall directly communicate with World Skate and comply with its

instructions.

During its entire lifecycle, the LOC shall comply with the Statutes, the Administrative Rules, By-Laws, Code of

Conduct and Ethics and Sport Rules and Guidelines of World Skate.

World Skate shall be entitled to a final say on all the issues pertaining to the World Skate Games.

Organization fee

• The Host City shall pay World Skate a World Skate Games organization fee of at least 900,000 USD.

• The payment method shall be detailed in the Submission of Candidature.

Preliminary and Development Phases

The Management of World Skate is available to support future Organizers or Host Cities submitting their

applications to organize the WSG in the preliminary and development phases as well as in the drafting of

BIDDING |WORLD SKATE GAMES 2024

candidatures consistent with World Skate needs. Such cooperation will continue after the awarding and until

the end of the event.

During the candidature period, the Organizers shall host at their expenses (travel, full boarding) for

two/three days, four World Skate delegates to perform inspections at competitions sites and venues.

World Skate delegates may visit the site whenever World Skate deems it necessary.

In case after the awarding of the World Skate Games World Skate delegates need to perform additional on-

site inspections, the relevant travel and full boarding expenses shall be entirely incurred by the Organizing

Committee.

_____________________________________________________________ Section 2

RESPONSIBILITIES

World Skate is entitled to organize the World Skate Games as well as all commercial, media and intellectual

property rights.

World Skate grants the right to stage, promote and organize the event in accordance with the specific terms

and conditions provided for in the Contract.

World Skate President is the only legal representative of World Skate and is entitled to sign the contract

with the Host City.

World Skate Continental Vice-Presidents shall have the duty to promote and develop World Skate Games in

their Continental Areas through all communication media, advertising etc.

World Skate Chairmen of Technical Commissions are in charge of the technical programs of their own

disciplines.

World Skate and the Host City shall also be in charge of the activities listed below:

WORLD SKATE - KEY RESPONSIBILITIES

• Cover the travel expenses of the World Skate Family.

• Communicate the technical details regarding competitions, equipment regulations and requirements

for the different disciplines.

• Communicate the provisional schedule of the sports disciplines at least a year and a half before the

date of the event.

• Supervise for approval every step of the Host City.

• Act as a liaison between the Host City and the TCs of the different disciplines with regard to the

preparation and organization of competitions.

• Detect and help to resolve any issues or obstacles that may come up during the event preparations.

• Approve the general event’s concepts, themes (i.e. sports presentation and look of the Games) and

publications.

• Coordinate, where requested by the Host City, marketing, sponsor partnerships and other commercial

or promotional activities.

• Provide accreditation guidelines.

• Ensure that the World Skate Games Key Milestones and subsequent Chrono Program are complied with

and implemented, and that sufficient reporting is provided by the Host City.

• Promote the event all over the world.

• Ensure smooth overall event-related operations; anti-doping controls, marketing, media &

communications.

• Coordinate the collection of program materials from the different disciplines.

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• Provide the competition formats as well as the criteria concerning athletes and qualification systems.

• Ensure the participation of top athletes.

• Provide the sport registration through the online World Skate platform.

HOST CITY - KEY RESPONSIBILITIES

• Prepare a financial plan, including the drafting of an event budget.

• Propose a national and international marketing, communication and promotional plan to be approved

by World Skate.

• Manage all necessary press releases dealing with matters including but not being limited to dates,

deadlines, announcements and marketing issues that shall always be subject to the prior approval of

World Skate; the Host City shall use its best endeavors to ensure that the World Skate Games are

widely publicized, ensuring that the dedicated Website contains daily updates on both competitions

and results. Press releases of sporting or technical nature must have the prior approval of World Skate.

• Produce and distribute a Team Guide containing information on competition formats, technical rules

as well as other general event information such as schedule of daily competitions and related

activities, technical and athletes’ meetings, training sessions, doping controls, official events,

banquets, press conferences, opening and closing ceremonies, medal awarding ceremonies per sports

disciplines and athletes categories as well as other side-activities.

• Design a Logo and Coordinated Image for the promotion of the event.

• Collaborate with World Skate to establish the general event program, competition schedule and World

Skate Programs (Gala, Doping-Free Sport, institutional meetings, press conferences etc..)

• Communicate every three months to World Skate the various steps regarding the organization of the

event, getting in touch with the different Departments that may support the Host City in overcoming

the problems that may arise from time to time. Naturally, the closer the event date, the more

frequent such updates will be.

• Provide and set up infrastructures and venues, equipment, technologies and facilities for the success

of sports competitions, in compliance with World Skate Technical requirements for each discipline.

• Appoint a venue manager for each discipline, in charge of all the information regarding the

competitions and of the control of the venue/s, who shall be the main contact person in the

relationships with World Skate

• Manage the organization and implementation of on-site technical visits and inspections.

• Manage and facilitate the accreditation operations of participants, arrange the look and content of the

accreditation cards, the accreditation zones and the access controls following the guidelines provided

by World Skate.

• Facilitate registration and accreditation procedures for national and international media

representatives.

• Provide assistance to all participants in obtaining visas, including information on required vaccinations

(if necessary).

• Organize the logistics for all accredited families.

• Provide security measures to all the people attending the World Skate Games in all the event

locations.

• Provide a sufficient number of translators (including volunteers) to World Skate and to the

international community.

• Pay the per diem attendance fee to all judges, referees, calculators, and data operators involved.

• Provide the prize money to the disciplines that grant it.

• Provide all the volunteers with uniforms, whose design shall be approved in advance by World Skate.

• Establish and manage the infrastructures and services to enable anti-doping sample collection and

laboratory analyses.

• Organize medical services to all the people attending the World Skate Games, arranging First Aid and

medical care at the training, competition venues and any other official venue.

• Organize, possibly outdoor, Top Opening and Closing Ceremonies in compliance with the requirements

set out by World Skate in the World Skate Protocol Guidelines and the Look of the World Skate Games.

Award ceremonies shall be organized immediately after the end of competitions. Outdoor award

BIDDING |WORLD SKATE GAMES 2024

ceremonies, called “medal plaza”, to organize at the end of the competition day, shall be considered

an added value.

• Provide Transfer of Knowledge (ToK), as “know how” data, information, working processes,

operational strategies, etc. to World Skate, and a “Facts and Figures” document concerning all possible

figures and percentages related to any aspect of the event (logistics, communication, press, media

etc.) after the conclusion of the event.

Master Plan - Chrono-operational program and schedule of meetings

A Master Plan of the event, together with a Business Plan, shall be submitted to the World Skate Project

Manager to explain the various preparatory phases (milestones) of the event: several meetings shall be

scheduled between World Skate Project Manager and World Skate Departments to support the Organizing

Executive Committee in the different phases of development of the event.

HOST CITY’S RIGHTS

The Host City shall retain full rights from for revenues derived from:

• Ticketing.

• Local and/or national administrative funding.

• Sponsors (advertising spaces on event’s program and billboards within the venues) except the Title

Sponsor, whose rights belong to World Skate.

• Commissions, if any, from restoration and accommodation services, including but not limited to

restaurants and hotels.

• Rental of stands.

• Sale of World Skate Games’ clothing, including merchandising and other souvenirs.

• National TV Rights, subject to a written agreement with World Skate.

WORLD SKATE VILLAGE

The Host City/LOC shall set up a “village”, representing the official meeting area for athletes, spectators and

authorities, denominated “The World Skate Village”. The project regarding the different activities to be

established in the Village, and its entire concept, shall be shared with and approved by World Skate.

This space shall be selected by taking into consideration the “urban” character of the event; it will therefore

be at the center of a possible cluster of venues hosting most of the disciplines, and will become a meeting

point not only for athletes, but also for supporters, spectators and for all those who wish to fully enjoy the

cool and smart atmosphere of this great event.

The World Skate Village will be open day and night with entertainment shows for all ages; in the evening the

Village will become the heart of the “movida” of the Games and of the Host City, with music events,

catering, entertainment, artists, and exhibitions.

The sponsors of the World Skate Games may organize inside of the Village a series of events and initiatives.

A “VIP Corner” and a “World Skate Area” shall also be established, where special guests and sports, political

and business managers have the opportunity to meet, spend time together and enjoy moments of relax.

SIDE EVENTS

World Skate may be interested in hosting promotional events such as seminars, meetings, stages etc. The

Host City, in partnership with World Skate, shall cooperate to facilitate communication and the organization

of such events.

World Skate may also be interested in organizing the yearly Executive Board meeting or the Ordinary or

Extraordinary Congress during the World Skate Games; in such case, the Host City will provide support to

World Skate in the organization of these events and in the related costs.

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_____________________________________________________________ Section 3

EVENT

The World Skate Games will be scheduled in about 16/17 days between July and November of the calendar

year. In case some countries intend to arrive earlier for training purposes, facilities shall be available 15 days

in advance.

The general competition format, calendars and competition schedules are set by World Skate; therefore,

athlete-related criteria and qualification systems shall be proposed by World Skate.

The competitions, whose schedule will be drafted by World Skate Technical Commissions, are conducted in

accordance with World Skate International Technical Rules and are regulated by World Skate certified

international referees and judges.

Official Program and Team Guide shall be sent to participants before the beginning of the event, and an

Event Guide shall be delivered to the delegations and the spectators at the welcome desks, info points,

official hotels etc….

Disciplines

The World Skate Games gather the World Championships of all World Skate disciplines:

• ARTISTIC SKATING

• INLINE SPEED SKATING

• SKATECROSS

• INLINE HOCKEY

• RINK HOCKEY

• INLINE FREESTYLE

• INLINE ALPINE

• INLINE DOWNHILL

• ROLLER DERBY

• INLINE FREESTYLE

• SKATEBOARDING

• SCOOTER

In case between the bidding period and the beginning of the World Skate Games, World Skate includes other

disciplines under its umbrella, the related World Championships may be considered as part of the World Skate

Games under the responsibility of the LOC.

The sports equipment and the technical materials for each discipline shall be approved by World Skate.

_____________________________________________________________ Section 4

VENUES

During the candidature process, World Skate shall evaluate the appropriateness of the infrastructures such

as buildings, stadiums, convention centers and/or arenas, as well as temporary structures that can be easily

erected and dismantled.

All the venues shall meet a series of criteria involving quality, safety and capacity in order to provide a

smooth running of all competitions.

Environmental sustainability factors must be taken into account and the Host City shall make every effort to

use existing facilities in order to avoid needless costs. It is highly recommended to create a cluster(s) with

the greatest number of venues that can include areas devoted to broadcasting, media and press centers, as

well as competition and training rinks.

All the venues as well as functional areas related to the competitions shall be approved by World Skate.

One month before the beginning of the Games all the venues shall be available for a final inspection by

World Skate, aimed at checking that all the requirements are met.

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GENERAL REQUIREMENTS

In addition to the specific technical requirements, all the venues shall have the following:

• Additional areas shall be arranged, devoted to offices, equipment and supplies to be used by the

members of World Skate delegation: President, Technical Commissions, Judges/Referees,

Communication Marketing- and Protocol Manager, World Skate Staff, Sports Director, Anti-Doping

Manager etc.

• VIP Lounge.

• Warm-up areas, according to the technical requirements of each discipline.

• Locker rooms, showers, and toilets for athletes

• Officials’ locker rooms, etc.

• Mixed zones.

• Fully equipped Media and press rooms.

• Fully equipped media seats on the stands.

• Screens /scoreboards/ Led Wall 8x6 for video and ranking available to athletes and spectators.

• Anti-Doping control rooms/areas.

• Athletes’areas

• Accreditation office

• Adequate no. of tensile structures/booths for temporary shops and exhibitions as well as sponsors and

skate producers upon agreement with the Organizers near the entrance or, in any case, easily

accessible by spectators.

• A booth in each venue reserved to World Skate and its partners.

• Lighting suitable for filming the competitions.

• Adequate space in each venue for the positioning of the flags of all the countries attending. Flags can

be hung from the ceiling of the venue, or placed in special racks or hoisted on the flagpoles, but in

any case they shall be present and clearly visible to spectators. Flags shall remain on display at the

venue throughout the event.

• Adequate space must be taken into consideration for the podium, which shall either be present in the

venue during competitions or brought into the venue for the award ceremonies; the podium shall

however be positioned so as to be visible to all spectators.

• Sufficient number of toilets according to the number of accredited participants.

• Sufficient number of toilets according to the number of spectators.

• Permanent cleaning service.

• Rest rooms, massage area, etc. with direct access to the rink.

• Boards for the results of competitions and possible official communications in the athletes’ area and

in an area easily accessible to spectators.

• Area devoted to Medical and First Aid services, Ambulances

• Reserved and monitored area for all the communications to be given to delegations.

• Areas/booths for World Skate official photographers.

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SUMMARY TABLE OF THE DISCIPLINES’ TECHNICAL REQUIREMENTS

(

update June 2021*

)

* from the date of publication of the document to the event date, the formats of some disciplines may

undergo variations.

DISCIPLINE

DESCRIPTION

COMPETITION

FORMAT

VENUE REQUIREMENTS

ARTISTIC SKATING

Artistic Skating is an exciting

sport that combines strength,

coordination and elegance

unique to each skater, couple

or group. Artistic Skating is

defined by the execution of a

series of elements such as

spins, jumps, footworks, lifts

and poses all harmoniously

linked together through

musics and choreography.

The discipline is performed

traditionally on roller skates

by individuals, pairs or groups.

Two weeks Junior – Senior

(Men/ladies)

Freeskating/Pairs/Couples

Dance/Solo Dance/Inline

Freeskating

Groups: Show (Large/Small)

Precision/Quartets

Indoor competition rink: 25m x

50m with warm-up area

Flooring: wooden floor / parquet

Lighting: 800 lux; rink illumination

should be the same for all

competitions

Timing, Scoring&Results: World

Skate judging system

Analyzing videos: 1 High Beauty

Shot and 1 handheld+tripod with

operator.

INLINE SPEED

SKATING

Inline Speed Skating is a

discipline in which athletes

compete by wearing inline

skates. Inline speed skaters

are able to race short and long

distances at high speed,

exceeding 50km/hour, solo or

in large packs of skaters

staying as close as possible to

one another to decrease wind

resistance.

7 DAYS + 3 training days

TRACK

Men/Ladies – 3/4 days

200m time trial

500m+D sprint tournament

1.000m sprint tournament

10.000m points elimination

10.000m elimination

3.000m relays

1 Rest day

URBAN CIRCUIT

Men/Ladies - 1 day

100m sprint tournament

Men/Ladies - 1 day

Roller marathon ( see below)

Programs are indicative and

may be updated.

TRACK

Flooring: Homologated surface

perfectly smooth. The track must

be closed by polycarbonate fencing.

Only finish line, starting line and

relay zone can be printed on the

race course.

200m length

6/7m width

2 simmetrical banked bends with an

inner radius of 13.42m or 13,00m

and a total length of

semicircumferences of 42,16 m

each

Analyzing videos: 2 cameras with

operators Video judging (2 cameras)

ROAD

The road course cannot be less

than 8 meters wide, uniformly and

sufficiently smooth without

hollows and fissures. Circuit not

shorter than 400m and longer

than 600m. Straightaways must

represent 60% of the race course.

Lighting: 800 lux

Timing, Scoring&Results System

Analyzing videos: 2 cameras with

operators Video judging (2

cameras)

ROLLER MARATHON

One Single Day

Open Junior and Senior Men

Open Junior and Senior Ladies

Master Marathon

The race is organized on an open

road. The circuit length must be

minimum 3 km (4 laps) up to 42.195

km (1 lap).

Timing, Scoring&Results System.

Transponder’s Operated Check

Points

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DISCIPLINE

DESCRIPTION

COMPETITION

FORMAT

VENUE REQUIREMENTS

INLINE HOCKEY

Inline Hockey is a team sport

played on a smooth surface in

which skaters use wooden or

composite sticks to shoot a

hard plastic puck into their

opponent’s net. The game is

played between two teams

with five players each (four

skaters and a goaltender) on

the floor. Each team roster

has a maximum number of 16

players. Games are played in

two periods of 20 minutes

each and are controlled by

two referees on the floor.

Two weeks including 2

training days

With a third outdoor rink 6+6

days

Round robin tournament

schedule + playoff.

week:

Junior Men

Senior Woman

week:

Junior Woman

Senior Men

The number of the games

depends on the number of the

attending countries.

Two indoor rinks: 25m x 50m

If available: One outdoor rink 25m x

50m

Flooring: Not slippery and

approved.

Timing, Scoring&Results System.

Analyzing videos: 1 High Beauty

Shot and 1 handheld+tripod with

operator.

RINK HOCKEY

Rink Hockey is a team sport

played on a rectangular rink,

between two teams of 5

players each, one of which

being the goalkeeper. Players

wear quad skates and use a

stick to play the ball. After

the half-time break, the

direction of play is reversed.

The effective playing time is

40 minutes divided in two

periods of 20 minutes each.

Two weeks including 2

training days

SENIOR Men

SENIOR Ladies

UNDER 19

Two indoor rinks: 20m x 40m

Flooring: Not slippery wooden floor

/ parquet

Lighting: 800 lux

Timing, Scoring&Results System.

Analyzing videos: 1 High Beauty

Shot and 1 handheld+tripod with

operator.

INLINE FREESTYLE

It is practiced on a wooden

floor along a series of colored

cones (10 to 20) arranged in a

straight line, sometimes with

music. The space used is 80

cm. with larger competitions

also featuring lines spaced at

50 cm and 120 cm. It includes

jumps, spins, wheeling and

choreographed movements

Four days + 1 training day

Classic slalom: Junior/Senior

Men and Women

Battle slalom:

Junior/Senior Men and

Women

Speed Slalom:

Junior/Senior Men and

Women

Pair slalom: 2 skaters in a

team

– 3 teams per country.

Freestyles slides: Men Women

Jump: Men- Women

Indoor competition hall: 30m x 50m

and 30m x 40m training floor

Flooring: Not slippery wooden floor

/ parquet

Lighting: 800 lux

Equipment: 80 cones, high jumping

standards and bar for free jump.

Timing, Scoring&Results System.

Analyzing videos: 1 High Beauty

Shot and 1 handheld+tripod with

operator.

30m X 60m rink with pumped track.

ROLLER

DERBY

It is an action-packed contact

sport played between two

teams of five members each,

that skate in the same

direction around a track.

Game play consists of a series

of short matchups (jams) in

which both teams compete for

one of their eligible players to

achieve the “scorer” status.

They can score points by

lapping members of the

opposing team.

Four/Six days

Senior Men Senior Women

Indoor competition hall: 20m x

40m (25m x 50m)

Lighting: 800 lux

Timing, Scoring&Results: an

interface between World skate

judging and a Timing Agency

technology.

Analyzing videos: 1 High Beauty

Shot and 1 handheld+tripod with

operator.

BIDDING |WORLD SKATE GAMES 2024

DISCIPLINE

DESCRIPTION

COMPETITION

FORMAT

VENUE REQUIREMENTS

INLINE ALPINE

Runner on inline skates moves

between poles as much as

possible in a “downhill”

mode. Steep slope and some

flex poles fixed by means of

heavy metal plates on the

asphalt to go as fast as

possible. Roads must be

closed for the event.

Four days + 1 training day

Men – Women

- Slalom (SL)

- Giant Slalom (GS)

- Parallel Slalom (PSL)

- Teamrace (SL+PSL)

Open road: sufficiently smooth

without hollows and fissures

between 400 and 600m.

Training: separate road if possible

Equipment: poles with plates with

a corresponding amount of flags in

different colours, starting ramp,

safety barriers.

Lighting: 800 lux (only for night)

Gradient: between 6% and 10%

Timing, Scoring&Results: World

Skate judging and timing agency

technology

DOWNHILL

The tarmac road must have a

gradient between 8% and 12%

with several hairpin bends.

Average speed is 60 km/h.

Racers skate alone as well as

in 4 people heat and the

athlete/s with the best time

out of two heats is/are the

winner/s of the Time Trial.

Racers wear inline skates,

extensive body covering,

protective gear and

full face helmets.

Three days

Men – Women

INLINE:

Time trial

Inline Cross

SKATEBOARDING DOWNHILL:

-Time trial

-Racing

STREETLUGE

-Time trial

-Racing Park

SLALOM SKATEBOARDING

Road: sufficiently smooth without

hollows and fissures with a length

between 1km. and 3.5 km. and an

average gradient between 8% and

12%

Lighting: 800 lux

Timing, Scoring&Results: an

interface between World skate

judging and a Timing Agency

technology.

Skateboarding Downhill, Street luge

and Slalom Skateboarding will

compete on the same road of the

Inline Downhill.

SKATEBOARDING

Skateboarding is an action

sport which involves riding

and performing tricks using a

skateboard

One week(including training

days)

Men-Women

- Vert

Outdoor competition: 40m x 40m

Equipment: Vert ramp

homologated/approved by World

Skate

Lighting: 800 lux

Timing, Scoring&Results System

approved by World Skate

ROLLER

FREESTYLE

It is an urban sport based on

tricks on ramps, rails, ledges,

walls, quarters pipes, jump

box, etc..

Judges evaluate the sequences

of tricks, the amount of risk in

the routine and how the rider

uses the course .

It’s a mix of style, technicity,

flow, height, originality,

creativity.

Three days+ 1 training day

Men – Women

Qualification

Semifinal

Final

Outdoor Competition Park: 25m x

50m

Equipment: ramps, quarter pipes,

grind boxes, spines, kickers, launch

ramps, rails, walls, banks, etc.

Lighting: 800 lux

Timing, Scoring&Results: an

interface between World skate

judging and a Timing Agency

technology.

BIDDING |WORLD SKATE GAMES 2024

DISCIPLINE

VENUES

SEATS

(minimum)

RINK/TRACK SIZE

ARTISTIC

Indoor/Outdoor Sports

Arena

3,000

25m x 50m

RINK HOCKEY

ROLLER DERBY

Indoor/Outdoor Sports

Arena

Main Arena 3,000

20m x 40m

RINK HOCKEY

INLINE FREESTYLE

Indoor/Outdoor Sports

Arena

Qualification Arena

1,200

20m x 40m

INLINE HOCKEY

Indoor Sports Arena (2)

3,000

25m X 50m

SPEED

Track Indoor/Outdoor

3,000

200m with banked bends

SPEED

Road Circuit

1,000

300m (minimum)

MARATHON

Road

500

3 km (Circuit-minimum)

DOWNHILL

INLINE ALPINE

Road

500

Between 1 km – 3,5 km

ROLLER FREESTYLE

SCOOTER

Skatepark

3,000

Park 25m x 50m

SKATEBOARDING

Skatepark

1.000

Vert 20m x 40m

More detailed technical guidelines shall be available to all those who submit their candidature

applications.

SCOOTER

Freestyle scooter is a new

action sport based on stunt

scooters reinforced and

adapted for doing tricks in

skate parks.

Three days Competition

Two days Trainings

Senior:

-Men

–Women

Disciplines:

- Park

- Street

Park:

Space:25m x 50m

Equipment: ramps,quarter

pipes,spines, funBoxs,jumpBoxs,

Wallrides Hips Rollings

Street:

Space: 15m x 45m

Equipment: Quarter pipes

Kickers, Grindboxs, Rails Banks,

Piramids, Kinks, Eurofunbox

Lighting: 800 lux

Music&Dj

2 Announcers (1 local 1 English)

Timing, Scoring & Results System

SKATECROSS

The Skatecross is a race

between 4 skaters on a track

with several obstacles (type

skateparks ramps, fun-box,

pyramids, waves, etc.) of

different heights, and with

several turns. The top 2

skaters who cross the finish

line in each race are qualified

for the next round up to the

final, where the 4 best skaters

race against each other.

Individual time trials are

generally organized to rank

the skaters and place them in

the different race groups.

2 competition days + 1

training day

- Men/Ladies

- Junior/Senior

- Individual time trials

- Skatecross

The track is different for each

event and can be on a flat surface

or a slope, of around 300m-400m

length, it can be indoor or outdoor.

The minimum width of track and

obstacles is 4m. The competition

might be organised on a pump

track, or BMX race track with

minimum 4m wide.

The floor can be any type of hard

material floor (wood, asphalt,

concrete,...).

Lighting conditions : 800 Lux

BIDDING |WORLD SKATE GAMES 2024

___________________________________________________________ Section 5

LOGISTICS

The Host City/Country is responsible to manage and facilitate the logistics of the World Skate Games as

regards all participants/accredited families:

• World Skate Family

• National Federations

• Media

TRAVEL

World Skate shall incur the traveling expenses (if possible with direct flights) in Economy Class for all the

members of the World Skate Family (approximately 270 persons) composed as follows:

• President & his Guest

• Executive Board members (Vice Presidents – Chairmen of the Technical Commissions –

• Anti Doping Manager)

• Members of the Technical Commissions

• Technical Officials (in case of team sports the number of trips varies depending on the

availability of the TO)

• World Skate Managers

• World Skate Staff

• Communication and Broadcasting Staff

• Marketing Staff

Tickets will be sent directly by World Skate in due time to the people of the World Skate Family. An

invitation letter shall also be sent, if necessary, for obtaining the visa, whose period of validity shall be

consistent with the accommodation dates.

The travel expenses (round-trip) for the members of the World Skate Family living in cities/towns far from

airports shall be covered by World Skate.

In case the members of the World Skate family wish to extend their flight tickets or to reach the City some days

before the date scheduled, World Skate shall work to help and meet the requests, provided that this doesn’t

affect its budget. Additional board and lodging shall be charged to the applicants.

ACCOMODATION

The Host City shall incur the costs for the accommodation in 4* or 5* International Hotels, full board and

lodging, and all related costs for the members of the World Skate Family, (approximately 270 persons + 20

VIPs according to the following table (please consider these numbers as approximate):

BIDDING |WORLD SKATE GAMES 2024

WORLD SKATE FAMILY

NR.

Arrival

before the

Opening

Ceremony

Arrival

before

the beginning

of the event

Departure

after

the end of

the event

Accom.

Hotel

EXECUTIVE BOARD MEMBERS

Max.1

week, min.

2 nights

1 day

dus

4/5 stars

MEMBERS OF TECHNICAL

COMMISSIONS

2 days

1 day

dus

4/5 stars

TECHNICAL OFFICIALS

(judges, referees, calculators,

data operators)

161

2 days

1 day

twin

4/5 stars

MANAGERS AND STAFF

Max.2

weeks

1 day

dus

4/5 stars

COMMUNICATION STAFF

Max.1

week

1 day

dus

4/5 stars

VIP GUESTS

1 day

1day

dus

4/5 stars

The entire World Skate Family shall be accommodated in a single and exclusively reserved hotel, which shall

be considered as World Skate Headquarters. In such hotel, fully equipped offices/meeting rooms for the

President, the Executive Board members and World Skate staff shall be provided, in addition to one or two

storage rooms.

Mealtimes shall be flexible, and meals shall be had either at the hotel or venue, according to the competition

format.

Snacks, coffee, water and soft drinks shall be available at all times both at the venue or at the hotel.

**********

The Host City shall also provide a selection and availability of international standards hotels (between 3 and 5

stars) at a fair price to accommodate:

• National Federations

• Media

The Host City shall enclose to the bidding application a complete list of all the official hotels and related

price lists at the date of the event: the rates shall include breakfast and fees in USD, and hotels rates shall

be as cheap as possible.

National Federations, delegates or athletes shall not be lodged at the same hotel as the World Skate Family.

The Host City shall appoint a contact person for the Host Logistics Department, which shall take care of all

the aspects relating to Accommodation, Meals and Transportation.

Breakfast shall be available at the hotel, while lunch and/or dinner may require catering at the competition

venues with ample and flexible schedules. Food shall satisfy all cultural and religious needs.

National Teams, single athletes or media shall not be constrained to be accommodated in a specific hotel or

to avail themselves of specific menus, nutrition programs or diets as a precondition to join the event.

BIDDING |WORLD SKATE GAMES 2024

ATHLETES FROM DEVELOPING COUNTRIES

As part of World Skate development program, and with a view to continue developing and promoting sports

worldwide, World Skate shall notify to the Host City the list of about 120 athletes coming from developing

countries. The Host City will take on responsibility for their accommodation, full board and lodging, and

transportation as follows:

• two nights before the first day of competitions, and in any case one day before the Opening

Ceremony, until the morning (breakfast included) after the end of the Games.

TRANSPORTATION

The Host City shall provide the World Skate Family with a transfer service from/to the airport and between

the official hotel and the venues:

The Host City shall provide a private car with driver for:

• WORLD SKATE President (as needed)

• WORLD SKATE Secretary General

• WORLD SKATE Anti-Doping Manager (as needed)

• WORLD SKATE Operation Director

• WORLD SKATE Communication Manager (as needed)

• WORLD SKATE Broadcasting staff

• WORLD SKATE Protocol Manager

• WORLD SKATE Accreditation Manager

• WORLD SKATE Sports Director

• WORLD SKATE Project Manager

• VIP Guests

Private vans or minibuses with driver shall be reserved for:

• WORLD SKATE Executive Board members

• WORLD SKATE Staff

• WORLD SKATE Communication Members/Official photographers

• WORLD SKATE Technical Officials of each discipline

• WORLD SKATE Technical Commissions of each discipline

The Host City shall also arrange transfers very early in the morning and very late in the evening, starting from

the first day of arrival of each above-mentioned person.

******

The Host City shall take on responsibility and incur the related costs of Airport and/or Railway transfer

services for all the members of the National Federations and Media.

All the National Teams, athletes and media representatives will be provided with transportations from their

official hotels to competition and training venues, to the Opening and Closing Ceremonies, to the

Accreditation Centre, to the MMC, IBC and to all other official activities or events.

The Host City shall also arrange the transfer of athletes very early in the morning and very late in the

evening.

Drop-on and drop-off of all athletes in front of the main entrance of the venues shall be granted to all the

athletes attending the event, including athletes lodged in non-official hotels.

BIDDING |WORLD SKATE GAMES 2024

The transportation service shall start from the first day of official training and shall be available all day long,

from the beginning until the end of competitions and training sessions.

The Host City shall plan a transportation circuit between all the venues and the official hotels at prearranged

costs for spectators.

SUMMARY TABLE*

AREAS

FAMILY

ATHLETES

NF OFFICIALS

JUDGES/

REFEERES

TECHNICAL

COMMISSIONS

TOTAL

WORLD SKATE

150

270

VIPs

SPEED

850

224

ARTISTIC SKATING

1.370

420

INLINE HOCKEY

1.170

254

RINK HOCKEY

780

309

INLINE ALPINE

160

INLINE DOWNHILL

130

SKATEBOARDING

315

INLINE FREESTYLE

310

ROLLER FREESTYLE

ROLLER DERBY

220

SCOOTER

115

TOTAL

5.512

1.575

150

7.377

*Participants prediction considering the weighted average increase after the previous two editions: Nanjing

2017 – Barcelona 2019.

BIDDING |WORLD SKATE GAMES 2024

_____________________________________________________________ Section 6

OPERATION & SERVICE

SPORT REGISTRATION

World Skate shall collect the sport registrations of all disciplines on the Sport Entry Platform (SEP). World

Skate will use the SEP of National Federations to register athletes and delegates, and will provide such data

to the Host City for accreditation purposes in due time.

ACCREDITATION

Once the registration process is over, World Skate will forward to the Host City all the data/personal

information regarding the delegations, and the Host City shall manage and facilitate participants’

accreditation operations. The Host City shall arrange the look and content of accreditation cards according to

the Event Branding Guidelines. The Host City shall also manage the accreditation zones and access controls.

Passes will be provided to athletes, coaches, Officials, Media, LOC, volunteers, World Skate Family, VIP and

guests.

An Accreditation Card will be given to all World Skate guests, including the Presidents of World Skate

National Federations, National and International Sports authorities, business partners, sponsors, political and

administrative authorities, who will be invited to participate as VIP guests to all the scheduled events,

ceremonies and galas. World Skate shall provide a list of guests to the Host City.

As regards the media, World Skate shall collect all the registration applications and then check them with the

Host City prior to the final validation and issuance of accreditation cards.

Extra Officials (only for Artistic Skating) shall pay their accreditation cards directly to World Skate.

VISAS

The Host City shall notify all applicable Country entry visas, customs regulations and laws while submitting

the candidature file. The Host City shall also provide assistance to World Skate Games accredited families,

future host cities, athletes from developing countries and VIP guests in obtaining appropriate visas (i.e.

invitation letter or MoUs with Embassies). All participants are responsible for incurring the costs related to

visa obtainment, as well as for transit visas, where required.

The Host City is responsible for informing World Skate and subsequently the Event Participants on matters

including required vaccinations and customs regulations in force for publications and media and sport

equipment.

The Host City shall also provide support in obtaining the duty-free import and export of goods and materials

for the exclusive use of the World Skate Games.

PROTOCOL

World Skate Protocol Manager shall work in connection with the Local Protocol Manager, and shall oversee

any decision. The Host City is entrusted with the organization of the Opening and Closing Ceremony

procedures and all the Medal Award Ceremony procedures, which shall be submitted to World Skate for final

approval.

BIDDING |WORLD SKATE GAMES 2024

The Host City shall provide:

• World Skate flags,

• Flags and national anthems of the represented countries

• Medals

• Trophies for those disciplines that require them

• Rainbow jersey (Speed)

• Certificates of attendance

• Prize money (if required)

Flags shall be used during the Opening and Closing Ceremonies as well as during all Medal Awards

Ceremonies.

Medals shall be handed out for all disciplines, and Trophies for Inline and Rink Hockey and Roller Derby.

Rainbow Jersey for the Senior World Champion (male and female) of Inline Speed Skating Championships and

Marathon.

Certificates of participation shall be distributed to all the athletes and ITOs attending.

Final design of Medals, Trophies, Rainbow Jersey, Certificates, or any other award shall be sent to World

Skate for approval.

The Host City shall be also responsible for the parade of athletes and entertainment performances. At the

Opening and Closing Ceremonies no political, religious or racial demonstration is allowed at the venues of the

Championships or at other sites considered as being part of the World Skate Games.

The World Skate Protocol Guidelines shall be strictly followed and complied with.

The Host City shall provide all the volunteer uniforms complying with the final design approved by World

Skate. Athletes will be required to wear their official uniforms during competitions, awards ceremonies and

official events.

The official languages of the World Skate Games are both English and the official language of the Host

Country. In case the official language of the Host Country is English, the other official language shall be

Spanish. On-site signage, event communication and publications, sports commentaries and any other

information shall be in English.

ANNOUNCERS / SPEAKERS

An integral part of the competitions is the presence of announcers that shall be expert in the discipline

assigned to them, able to provide the utmost accuracy and professionalism required by the different

disciplines during the competitions, awards, opening and closing ceremonies. All announcements and the

reading of scores (if required) shall be made in English and in the language of the Host Country.

TECHNOLOGY

The Host City shall take measures to ensure ease of communication by engaging relevant technology

measures before, during and after the World Skate Games. This includes test events, information systems,

telecommunications and adequate internet connection. Inside the venue a scoring & results system and one

or more scoreboards shall be present, as well as an adequate audio-video system.

MEDICAL SERVICES

The Host City shall ensure medical services to athletes, spectators, workforce, media, World Skate Family

and VIP guests according to World Skate standards. The Host City shall manage a medical control room,

provide guides and information packets, and coordinate hospital services and disaster planning with Public

Health Authorities.

BIDDING |WORLD SKATE GAMES 2024

The Host City will also arrange First Aid and medical care at the training and competition venues as well as in

any other official event venue. Transportation vehicles and ambulances will be present at each venue. They

will also prepare logistics for Emergency Medical Services and Hospital facilities in the Host City.

ANTI-DOPING

The Host City shall plan, establish and manage the infrastructure and the services to enable the anti-doping

control sample collection processes and laboratory analyses to be conducted in accordance with World Skate

Anti-doping Rules.

The Host City shall also cooperate with World Skate Doping-Free Sports Unit (DFSU) staff in delivering

services, education and information.

SECURITY

All matters related to security fall within the Host City‘s responsibility and shall be coordinated with the

competent public security authorities of the Host City. World Skate security provisions shall also be taken in

due consideration.

Security measures shall be considered for the groups of participants as listed below:

• All Official Hotels.

• All Training & Competition Venues.

• All Official Event Venues (i.e. Opening & Closing Ceremony and Gala).

• All Ground Transportation means (i.e. private vehicles, buses, train/tram systems).

• Athletes & Officials.

• World Skate Delegation, Guests & VIP.

• Media (both national and international).

• All Volunteers.

• Spectators.

• LOC workforce and venue staff.

• “The Skate Village”

_____________________________________________________________ Section 7

PROMOTION & COMMUNICATION

The Host City has the responsibility to promote the event, using TV promotion, social media, public and

private partners and national campaigns including a detailed description of the World Skate Games concept,

a comprehensive national and international communication and promotion plan, an official event and

spectators guide, as well as city and on-site billboards.

World Skate will both indirectly and directly support the Host City and its international communication and

promotional activities for the World Skate Games with experts that are well-experienced in marketing and

communications.

World Skate will also provide the Host City with marketing and communications guidelines and the Host shall

work in close collaboration with the World Skate Marketing and Communication Department.

The Host City has the right to retain the revenues from partnership agreements and marketing activities in all

the categories with the exception of the Title Sponsor, that shall be considered as World Skate’s property.

Nevertheless, the Host City agrees to have all partnership agreements approved by World Skate and to

support all marketing activities relating to World Skate and its main corporate partners both before, during

and after World Skate Games.

The Host City shall provide detailed Communication and Promotional Plan to World Skate for approval.

BIDDING |WORLD SKATE GAMES 2024

LOOK & FEEL

The Host City will comply with World Skate Branding Guidelines in the setting up of the venues and the rinks,

both inside and outside. The same Guidelines shall be used in airports, hotels, event venues if different from

the competition venues, in agreement with World Skate Marketing Manager. A Marketing Plan will be

provided by the Host City to World Skate in due time.

MEDIA

As international and national media, journalists, photographers, newspapers, TV stations, etc. may be

interested in covering such international sporting event. The Host City is responsible for producing a press kit

and a media guide subject to World Skate approval.

Adequate Main Press/Media Centre (IPC/MMC) and interview rooms shall be equipped in “The World Skate

Village” as well as in all the competition venues, that must be also equipped with press tribunes. All these

areas shall be supplied with tables, electric power, adequate wireless connection and hub for at least 20

cable internet connections. Additional fully equipped seats may be required according to the number of

accredited press.

Press rooms/areas shall be arranged inside all the venues.

The Host City shall provide the staff to carry out general event communications, daily bulletins, press

releases, press conferences and interviews, reports and information on the athletes as well as contents for

internet and websites.

BROADCASTING

World Skate is the owner of all Television and Digital Media Rights of the World Skate Games. The Host City is

responsible for ensuring international standard quality TV production and signal. The international signal will

be provided with objective and impartial quality. It shall include slow-motion replays, basic TV graphics and

timing and be delivered with all appropriate editorial supports.

The Broadcasting plan will be arranged by World Skate in order to ensure international broadcasting and the

global promotion of the event. In order to ensure international broadcasting and the global promotion of the

event, World Skate is responsible for negotiating the international television rights.

World Skate may, however, assign, by means of an agreement, in whole or in part, the television rights to the

Host City or to a third party.

National and international media will be invited to the event, indeed participating in the promotion and

showcasing of all World Skate disciplines and of the Host.

The Host City is responsible for providing adequate facilities for a Broadcast Centre (BC). The Host City shall

commit itself to invest in the necessary state-of-the-art technology and expertise to offer the best available

services to the relevant target groups (i.e. domestic and international TV, media, etc.) and to provide top

quality information.

STREAMING

All the competitions of the World Skate Games will be broadcasted exclusively through World Skate TV. The

Host City shall ensure adequate internet connection dedicated to the streaming. The characteristics of the

connections shall be agreed upon with World Skate Communication Dpt.

The Host City shall provide at least 2 English-speaking commentators for each feed on live streaming

ARTWORKS AND MEDIA ASSETS

All media assets shall be approved by World Skate: TV graphics (on-site, on-screen), social networks, OOH

media, etc. World Skate logo handling and assets execution are subject to World Skate approval.

TV GRAPHICS

The Host City will adhere to TV graphic standards as provided for by World Skate.

BIDDING |WORLD SKATE GAMES 2024

LOGO

Once the official nomination is provided in writing, the candidate city shall develop the event logo to be

publicly released.

When defining the name or title of the event, the elements that have to be mentioned and that shall appear

in the same order are:

- the name of the discipline

- World Championships caption

- the ‘Host City’ name

- the event year

- if applicable, the ‘Title sponsor’

World Skate logo shall always appear close to the LOC logo in accordance with the applicable World Skate

Logo Guidelines.

Both Logos (LOC and World Skate) shall always appear in any communication; if used on equipment and

materials, the logo of World Skate shall be visible on such materials. The general appearance of the materials

containing the LOC and World Skate logos shall not misidentify the brand of World Skate.

Such logo shall only be published upon World Skate approval.

WEBSITE

The Host City shall develop an Official website of the World Skate Games, whose domain shall be:

www.wsgnameofthehostcityYEAR.org.

The web page shall contain all necessary information about the Championships in all the disciplines, city,

region, country, official hotels, programs etc… which shall be available online. The layout shall be subject to

World Skate approval before publishing.

DESIGN

The Host City shall design a Corporate Image for promoting the event. The list of designs shall include logo,

emblems, medals, mascots, information icons, visuals, slogans, publications, website and audio-visual

productions. All these materials shall be approved by World Skate, and the World Skate Logo shall always be

predominant.

MARKETING PARTNERS, OFFICIALS SUPPLIERS,

TICKETING, LICENSING AND MERCHANDISING

The Host City shall be in charge of negotiating marketing, sponsoring, merchandising and any remaining

commercial rights upon World Skate approval.

All revenues accruing from the exploitation of the rights negotiated and exploited by the Host City shall

entirely belong to the Host City with the exception of the “title sponsor” whose rights and revenues shall

belong to World Skate.

BIDDING |WORLD SKATE GAMES 2024

_____________________________________________________________ Section 8

LEGAL OBLIGATIONS

• The bidding authority of a Candidate Host City is solely responsible for any aspects relating to the bid

application and for all commitments entered into and relating to the organization and the staging of

the Games.

• The Host City Contract (HCC) outlines all legal, commercial, organizational, financial and reporting

obligations as well as all relationships, roles and responsibilities involved in the planning, the staging

and the debriefing of the World Skate Games. It also includes a consent by the Host City to comply

with World Skate guidelines in terms of event organization, accreditation, protocol, anti-doping

controls, sustainability, volunteers, marketing and communications, media, host broadcaster.

• The Host City and the LOC have joint operational and management duties; they shall be legally and

financially responsible for fulfilling the obligations of the HCC. The Host and the LOC must maintain

appropriate management and supervision throughout the entire event.

• The Host City and the LOC are jointly responsible for engaging the necessary insurance policies for

the organization of the Event including transportation, liability and cancellation insurance policies.

• The Host City undertakes to protect and promote World Skate’s Brand.

• The Host City commits itself not to host other sports events during the period of the World Skate

Games, including one week before the event begins and one week after the event ends .

BIDDING |WORLD SKATE GAMES 2024

MILESTONES

Setting-up of the LOC

2 months after the signing of the contract

Master and financial Plan

2 months after the signing of the contract

Logo & Event Identity

3 months after the signing of the contract

Provisional Competition programs of all

disciplines (drafted by the TC Chairmen)

3 months after the signing of the contract

Update on the Event Planning

Every 3 months

(closer updates as the event approaches)

Provisional Competition Schedule

(drafted by chairmen)

1 year and a half before

Appointment of venues manager

1 year and a half before

Operation and Services Information :

• List of the official hotels (rates included)

• Transportation plan

• Catering organization

2 years before

Appointment of Communication and Marketing

managers

1 year and half before

Promotion, Communication and Broadcasting

plan:

• Look&feel

• Media

• TV production

• Streaming

• Website

• official photographer

• appointment of the press officer

• connection test

1 year before

6 months before

1 year and a half before

6 months before

Marketing Plan

1 year before

Protocol:

• Opening ceremony (concept and project)

• Layout of medals, trophies, rainbow

jersey, certificates

• Uniform of volunteers

9 months

Accreditation procedures (layout of badge and

wristbands)

6 months before

List of the 120 athletes from developing

countries

3 months before

Official program – Team Guide – Event Guide

3 months before

Availability of:

• venues for last inspections and training

• World Skate offices

• Accreditation center

• Accreditation cards

1 month before

1 week before

3 days before

1 week before

TOK

1 month after

Facts and Figures/Final reports

10 days after

BIDDING |WORLD SKATE GAMES 2024

CANDIDATURE PRESENTATION

TIMELINE

STEP 1: Submission of the Candidature File

90 days after the submission of the Bidding Application

STEP 2: Submission of the Project

30 days after Step 1

STEP 3: Awarding of World Championships 2024

30 days after Step 2

STEP 4: Signing of the Contract

1 month after the awarding

SUBMISSION OF CANDIDATURE

After the submission of the Bidding Application, candidates announce their intention to submit a Host

Candidature by fulfilling the following requirements:

• Official Application Letter ( in English) addressed to World Skate, containing:

➢ Commitment for the protection and promotion of World Skate Brand.

➢ Commitment not to host other sports events during the period of World Skate Games,

including one week before and after their end, except for those events previously agreed

upon with World Skate.

➢ Name and position of the legal entity responsible for the organization of the event and

authorized to sign the contract.

➢ Commitments to respect terms and conditions of the Bidding Application and the ones

included in the contract to be signed.

• “Acknowledgment of Commitment and Acceptance” duly signed and stamped.

• Guarantees from local or national government supporting the organization of the World Skate Games

2024.

• Payment receipt of the required fee.

All these documents shall be drafted in English and sent to World Skate via email as soon as available, and

then by postal mail in duplicate.

ORGANIZATION FEE – PAYMENT METHOD

The Host City shall pay World Skate a World Skate Games organization fee, whose amount is specified in the

relevant Bidding Application. Any mark-up shall be an added value for obtaining the awarding of the World

Skate Games.

•

At the time of the submission of the candidature, the Host City shall pay - as caution money - 20% of the

fee by bank transfer, whose payment receipt shall be sent to World Skate with the requested

documents.(SEE ABOVE)

BIDDING |WORLD SKATE GAMES 2024

•

World Skate, after careful consideration and after having analyzed the documents required, will

choose the city deemed the most appropriate to host the World Skate Games.

• World Skate shall return to all the non-selected candidates the caution money paid at the time of

application submission.

• The chosen city shall pay through wire transfer the remaining amount as follows:

➢ 25% shall be paid immediately, prior to the signing of the contract, to which the payment receipt

will be attached.

➢ 50% after 12 months.

➢ The remaining 25% 6 months before the event.

The payment shall be made via wire transfer to the bank account below:

Bank UBS Lausanne

Place Saint-François, 16

1003 Lausanne, Switzerland

Account n. 0243-186105.61M

IBAN CH580024324318610561M

BIC UBSWCHZH80A

If, after the awarding of the World Skate Games and before the signing of the contract, the Host City

withdraws, World Skate reserves the right to assign the World Skate Games to another candidate.

SUBMISSION OF THE PROJECT

The Host City shall submit a project of the event containing all the information required, and equipped with

the relevant documents; such project shall be drafted in English and sent to World Skate via e-mail as soon as

available, and then by postal mail in duplicate. These documents shall not be disclosed to third parties

without the prior authorization by World Skate.

AWARDING OF WORLD SKATE GAMES

World Skate awards the World Skate Games and sends the awarding letter to the candidate selected.

During the period between the submission of the documents and the awarding of World Skate Games, the

evaluation process begins, and on-site inspection - where necessary - are scheduled. Each candidate city shall

incur the traveling and accommodation costs for the members of the Commission.

The contract and its annexes shall then be signed and sent.

In the event-awarding process, the above-mentioned timeline shall be followed.

BIDDING |WORLD SKATE GAMES 2024

INFORMATION AND DOCUMENTS

1. EVENT CONCEPT AND SCHEDULE

• Present the motivation to host the World Skate Games 2024.

• Present the concept and theme selected by the Host City.

• Present the event organization experience (other competitions hosted by the city & budget).

• Propose the dates for the event.

• Present a promotional and chrono working plan.

2. CITY INFRASTRUCTURE

• Describe the existing city infrastructure & demographics.

• Location of proposed venues (competition, training and program activities).

• Maps in A3 size of all the structures and facilities involved in the World Skate Games.

3. HOST CITY ORGANIZATIONAL MODEL

•

Describe the Host City’s Organizational Chart, Master Plan and Business Plan

4. SPORTS VENUES, FACILITIES AND LOCATIONS (CLUSTERS)

• List the different competition, training and provisional venues (including the distance between the

venues and from airport/hotels, their surface, available facilities, technologies and peculiarities).

5. ACCOMMODATION

• List the possible hotels, their category (*), capacity (hotel and conference rooms), price at the time

of the event, distance from the airport and from other official event venues. A project involving an

accommodation cluster will be considered an added value.

6. TRANSPORTATION AND ACCESSIBILITY INCLUDING VISA APPLICATION, IMMIGRATION

AND CUSTOMS

• List the nearest international airports and the distance to the proposed hotels, as well as visa

procedures (if required).

7. MEDICAL SERVICES (ANTI- DOPING CONTROLS)

• List the nearest hospitals, clinics and other emergency facilities.

8. VOLOUNTEERS

• Present a detailed volunteers’ program.

9. SECURITY

• Describe the different security measures to be taken in order to ensure the safety of all Event

participants (local, regional and national).

10. TECHNOLOGY

• Describe the state-of-the-art technology that shall be adopted for ensuring the successful delivery of

the World Skate Games.

BIDDING |WORLD SKATE GAMES 2024

11. MEDIA (PRESS, RADIO, TELEVISION, WEB, SOCIAL NETWORKS)

•

Submit promotional, broadcasting and communication planning to World Skate for approval.

12. HOST LEGACY (SPORT, CULTURE AND TOURISM)

• Describe how and why hosting the World Skate Games would leave a lasting legacy to the Host City

community.

13. KEY PARTNERS (INCLUDING NATIONAL FEDERATIONS, PUBLIC AND PRIVATE PARTNERS)

• List Key World Skate Games partners and their contribution (i.e. financial, technical, etc.)

14. GUARANTEES

• List the financial support provided by political and sports authorities, municipalities, suretyships,

insurance companies, etc…

BIDDING |WORLD SKATE GAMES 2024

ACKNOWLEDGMENT OF

COMMITMENT AND ACCEPTANCE

The undersigned_________________________________________________(Name, Surname and Office) hereby

declares to have taken note of this document, to share the content and to be able to comply with each item.

The undersigned declares on behalf of ________________________________________________

that he/she is the legal representative, to apply for hosting and organizing the World Skate Games 2024 and

to commit him/herself to sign the contract by acknowledging and accepting all the terms and the conditions

to be set out by the Parties according to World Skate standards.

The undersigned undertakes to be respectful and compliant with World Skate Statutes, Rules and Regulations

as well as World Skate Data Protection Policy, Sports Technical Rules and any other World Skate forthcoming

rule and standard.

The undersigned agrees to pay the amount of 250,000 USD as a deposit of the organization fee and to send

the payment receipt to World Skate immediately after.

In case of withdrawal of the Bidder World Skate shall be free to assign the World Skate Games to another

Bidder.

Sincerely,

___________________________________

(Signature)

DATE _____________________________