Project Name SDP
Document Identifier
Date
5-6
Project Software Development Library is located at SSC San Diego. The XY Project Software
Project Manager and SCM Manager will maintain control over all their software support items.
5.2.3.1 Document Library. The Document Library, located in <Bldg X>, consists of all
specifications, manuals, documents, the SEN series, and other reports directly related to XY
Project software. The associated P/CRs, SDFs, Document Review and Response (R&R) Forms,
and the records/minutes of the formal reviews and other formal project meetings are included.
Documents approved for baseline by the XY Project Software Project Manager will be given to
the SCM Manager for Configuration Control (CC). The SCM Manager will be responsible for
the preparation of the cover and title pages with appropriate signatures and the List of Effective
Pages. Both machine (magnetic) and hard (paper) copy will be maintained in the Document
Library. Upon receipt of changes to baseline documents, the Software Project Manager will
ensure that the change is reviewed for completeness, accuracy, and form. When discrepancies
are found, the change will be returned to the change originator for correction or resolution of the
discrepancy. Upon approval of changes by the Software Project Manager, the SCM Manager
will make changes to the baseline document and print a hard copy.
Clearly labeled drafts and preliminary iterations of XY Project documents may be placed in the
Document Library at the discretion of the Software Project Manager until such documents are
readied to be baselined. These documents may include technical, operations, maintenance, and
specification manuals. Once baselined, all preliminary or draft issues will be disposed of as
directed by the Software Project Manager. All updates and subsequent issues of documents
must be maintained in the Document Library. Only current editions will be filed.
Document R&R Forms are maintained in the Document Library. A copy of Software Quality
Assurance (SQA) review comments will be held in a file until responses are received and signed.
The signed R&R forms will then be filed and may not be removed from the library. Working
copies may be requested from the SCM Manager. All Test Reports will be maintained in the
Document Library. The originals will not be removed from the library. Copies may be requested
from the SCM Manager.
Classified documents will be handled in accordance with the Navy Security Manual, Executive
Order 12958, and OPNAVINST 5510.1H.
5.2.3.2 Software Program Library. The Software Program Library is located in <Bldg X>, XY
Project development site. The library consists of program disks and listings of programs that are
under development and are being maintained in the SDL until delivered as a program package.
Programs or program changes under development will be maintained by the Software
Development Group. Once ready for baselining, program modules are entered into the Program
Library only by the SCM Manager. These procedures are subject to monitoring by the SQA
Group’s activities.
5.2.3.3 Correspondence & Reference Library. The XY Project has its Reference Library
located at <Bldg X> and consists of hardware technical manuals, military standards,
specifications, and instructions. It also consists of XY Project memoranda, documents, and
deliverables related to the XY Project. Reference manuals and documents are categorized and
filed by their military identification number. Classified materials are handled in accordance with
the Navy Security Manual, Executive Order 12958, OPNAVINST 5510.1H, and DoD 5220.22-
M. Only correspondence and items approved by the XY Project Software Project Manager are